Patient Access and Authorization Specialist

NorthStar Behavioral Health; Cincinnati (OH); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive salary

Paid time off

403(b) retirement plan

Student loan forgiveness program

Relias training access

Supportive work environment

Purpose-driven work

Employee assistance program

Discount program

Job summary

NorthStar Behavioral Health is seeking a Patient Access and Authorization Specialist to join our team in Cincinnati. You will verify insurance eligibility, determine patient financial responsibility, and obtain necessary authorizations to ensure timely care and minimize financial barriers.

The role requires 3+ years in behavioral healthcare registration, strong knowledge of payer requirements, and proficiency with EHR/practice management systems.

Qualifications

• High school diploma or equivalent; Associate's degree preferred.
• 3+ years in behavioral healthcare registration, access, verification & prior authorization.
• Knowledge of commercial, Medicare, Medicaid & managed care plans.
• Familiarity with CPT, ICD-10 & HCPCS codes.
• Strong attention to detail.
• Experience with EHR & practice management systems.
• Strong organizational, communication & problem-solving skills.
• Ability to manage multiple priorities in a fast-paced healthcare environment.

Responsibilities

• Verify patient insurance eligibility and benefits prior to services.
• Confirm policy effective dates and coverage limits.
• Determine patient financial responsibility (copays, coinsurance, deductibles).
• Obtain and process prior authorizations, precertifications & referrals.
• Gather required clinical documentation from providers.
• Review medical documentation to support authorization requests.
• Communicate with clinical staff and payors about authorization status.
• Monitor approvals and expiration dates; follow up as needed.
• Register patients in the EHR and update demographics/insurance info.
• Educate front desk on insurance requirements and authorization processes.
• Maintain detailed records of authorization activities and payer communications.
• Ensure HIPAA compliance and payer guidelines.
• Assist in reviews/appeals of denials; collaborate with billing.

Skills

Insurance verification

Prior authorizations

EHR systems

Organizational skills

Communication skills

Education

High school diploma or equivalen t

Associate's degree preferred

Tools

EHR software

Practice management systems

Job description

Patient Access and Authorization Specialist

Job Description

NorthStar Behavioral Health is seeking an organized and professional Patient Access and Authorization Specialist to join our team. ThePatient Access and Authorization Specialistplays a key role in the revenue cycle by bridging gaps among patients, clinical teams, and insurance providers. Their primary responsibility is to verify insurance eligibility and secure prior authorizations to ensure patients receive timely care while minimizing unexpected financial barriers.

Who We Are

NorthStar Behavioral Health is a full-service non-profit behavioral healthcare agency. Since 1976, NorthStar Behavioral Healthhas been ensuring access, safety, and quality for our clients in Hamilton County and the Greater Cincinnati area. Every day, we support individuals on their journey to recovery, healing, and hope - and we're just as committed to creating a workplace where our employees can thrive. At NorthStar Behavioral Health, exciting things are happening!We are building our team as we are preparing to move into a new state-of-the-art facility this summer.

What We Offer

• Competitive Salary and Benefits Package, including health, dental, and employer-paid vision, life, and long-term disability coverages – Employees are eligible the first day of the month after hire!
• Up to3 weeks of Paid Time Off each year - We value work and life balance!
• 403(b) Retirement Plan - We help you plan for the future!
• Student Loan Forgiveness Program– We are a qualifying employer for the Public Service Loan Forgiveness (PSLF) program!
• Professional Development, CEUs and Learning Access via Relias - We develop our employees!
• Supportive Work Environment - We lift each other, celebrate wins, and grow strong as a team!
• Purpose-Driven Work - We make a meaningful impact in our community every day!
• Employee Assistance Program - Another resource to help you personally!
• Employee Discount Program - Save on travel, retail, and other services!

What We Require for the Patient Access and Authorization Specialist Role:

Required Qualifications

• High school diploma or equivalent; Associate's degree preferred.
• 3+ years of continuous experience in behavioral healthcare registration, patient access, insurance verification, and prior authorization.
• Knowledge of commercial, Medicare, Medicaid, and managed care insurance plans.
• Familiarity with medical terminology, CPT, ICD-10, and HCPCS codes.
• Strong attention to detail.
• Experience using electronic health records (EHR) and practice management systems.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced healthcare environment.

Preferred Skills

• Certified Healthcare Access Associate (CHAA) or similar certification.
• Experience with revenue cycle management processes.
• Knowledge of payer authorization requirements and denial management.
• Strong customer service and patient advocacy skills.
• Ability to pass a criminal background and drug screen.
• Current vaccination for tuberculosis (TB) or willingness to be vaccinated upon hire.

Key Job Responsibilities:

• Verify patient insurance eligibility and benefits before scheduled services.
• Confirm policy effective dates and coverage limits.
• Determine patient financial responsibility, including copayments, coinsurance, deductibles, and out-of-pocket expenses.
• Obtain and process prior authorizations, precertification, and referrals from insurance carriers.
• Gather required clinical documentation from providers.
• Review medical documentation to support authorization requests.
• Communicate with clinical staff and insurance representatives regarding authorization status and requirements.
• Monitor authorization approvals and expiration dates.
• Track pending authorizations and follow up with payors to ensure timely decisions.
• Accurately register patients and update demographic and insurance information in the electronic health record (EHR).
• Educate front desk about insurance requirements, financial responsibilities, and authorization processes.
• Maintain detailed records of all authorization activities and payer communications.
• Ensure compliance with HIPAA, payer guidelines, and organizational policies.
• Review authorization denials and assist in preparing and submitting appeals and reconsideration requests.
• Collaborate with billing and revenue cycle teams to resolve insurance-related issues and prevent claim denials related to authorizations.

NorthStar Behavioral Health is an Equal Employment Opportunity (EEO) Employer. Our hiring and employment decisions are made without regard to protected characteristics such as race, color, religion, sex, national origin, age, disability, or genetic information.