Pathology Case Management Admin Specialist

Yale Corporation; New Haven (CT); On-site; USD 33,000 - 45,000; Full time

Job summary

Yale University in New Haven is seeking an Office Assistant 3 to support the Case Management team in a high-volume surgical pathology environment. You will receive, accession, and track specimens, blocks, slides, and related materials with careful documentation and regulatory compliance.

This role requires attention to detail, strong data entry, and communication with pathology teams and submitting institutions.

Qualifications

• Knowledge of human anatomy, pathology, and medical terminology.
• Experience in a clinical laboratory, pathology department, or healthcare environment.
• Proven experience supporting high-volume specimen intake, accessioning, slide/block management, and case workflows.
• Ability to maintain confidentiality and handle protected patient information according to HIPAA.

Responsibilities

• Provides specialized information on administrative, academic, financial aid, and procedural matters to students, prospective students, faculty, and staff.
• Assists staff, faculty and students with the completion of forms. Identifies and resolves errors through contact with students and University departments. Maintains logs and records of activities.
• Compiles statistical data and information. Establishes and maintains filing systems.
• Uses computer terminal to input and retrieve data. Merges and manipulates filing systems. Monitors and reconciles financial data.
• Keyboards letters, memoranda and other materials. Composes general written material.
• Schedules and coordinates conferences, meetings, appointments, and classrooms.
• May oversee and instruct support staff.
• Performs clerical functions incidental to office activities.

Skills

Anatomy & pathology knowledge

Clinical laboratory experience

Attention to detail

HIPAA/compliance

Job description

Yale University in New Haven is seeking an Office Assistant 3 to support the Case Management team in a high-volume surgical pathology environment. You will receive, accession, and track specimens, blocks, slides, and related materials with careful documentation and regulatory compliance.

This role requires attention to detail, strong data entry, and communication with pathology teams and submitting institutions.