Pathology Capacity & Scheduling Leader

CBSET, Inc.; Lexington (MA); On-site; USD 80,000 - 120,000; Full time

Job summary

CBSET in Lexington, MA is seeking a Resource and Scheduling Manager to lead pathology capacity planning, study scheduling support, and cross-functional coordination across Necropsy, Trimming, and Histopathology. The role involves tracking deliverables to pathologists and communicating with sponsors.

Salary range is $80,000 - $120,000 per year. Position requires strong organizational, communication, and scheduling skills, with GLP experience preferred.

Qualifications

• Bachelor's degree in animal or science is required.
• >2 years' laboratory experience and project coordination experience required; GLP experience preferred.
• Experience in scheduling, operations, and scientific project management.

Responsibilities

• Maintain Pathology schedule views, workload trackers, milestones, and staffing needs.
• Review contracts and protocols to enable proper resource allocations.
• Coordinate timelines and deliverables across Pathology and other departments.
• Develop and implement scheduling tools and dashboards; prepare status reports for leadership.
• Communicate timelines to internal and external clients to ensure on-time completion.
• Escalate conflicts and risks; maintain visibility of workload and capacity.

Skills

Project coordination

Scheduling

Laboratory operations

GLP knowledge

Communication

Spreadsheet skills

Education

Bachelor's degree in animal or science

Tools

Office Tracker

Microsoft Outlook

Excel

Job description

LOCATION: Lexington, MA/moving to Waltham, MA Q3 2026 (on-site)

POSITION SUMMARY

CBSET is seeking a Resource and Scheduling Manager to lead Pathology capacity planning, study scheduling support, project tracking, deliverable timelines, and cross-functional coordination across three areas (Necropsy, Trimming, and Histopathology). In addition, deliverables to and from pathologists will be tracked and communicated across departments. This includes contract work that is placed directly to the pathology department from outside labs and sponsors. This position requires expert and timely communications both internally to CBSET departments and externally to sponsors.

Salary Range: $80,000 – $120,000/ year. (Please note, salaries vary within the range based on factors including, but not limited to, experience, skills, education, and certifications.)

KEY RESPONSIBILITIES

Technical:

• Maintain Pathology schedule views, workload trackers, study milestones, room/table needs, staffing needs, and downstream handoff indicators.
• Review contracts, protocols, and method documentation to enable proper resource allocations to successfully perform work at the highest standards across dept functions.
• Coordinate project timelines, dependencies, and deliverables across Pathology functions and with other department resource managers to ensure overall project timelines are met.
• Assist in development and implementation of scheduling and database tools.
• Prepare dashboards, action logs, status reports, and data packages for department leadership.
• Communicate timelines to internal and external clients to enable on-time project execution.
• Escalate resource conflicts, schedule compression, missing inputs, and readiness risks.
• Maintain clear, current visibility of committed work, forecasted demand, and emerging capacity risks so teams can make timely adjustments.

Interpersonal:

• Coordinate and communicate with study teams, supervisors, QA, IT, HR/Finance, and Operations stakeholders to maximize collaboration.

Technical Consultation & Capability Development:

• Support protocol review, LOPA-to-workflow translation, capacity planning, and late-change tracking.
• Translate approved study schedules and protocol milestones into practical Pathology work plans, including key handoffs, resource constraints, and decision points

QUALIFICATIONS:

Required:

• Education: Bachelor’s degree in animal or science.
• Experience: > 2 years’ laboratory experience required. Project coordination and laboratory experience required. Experience in GLPs preferred. A combination of professional experience or education in a related field may suffice.
• Project coordination, scheduling, operations, laboratory, CRO, or scientific project-management experience.
• Strong organizational, communication, spreadsheet, and tracking skills.

Preferred:

• Pathology, preclinical research, GLP/CRO, LIMS, workflow mapping, capacity planning, or PMP/project-management training.
• Typing speed of 50 words per minute or higher.
• Computer science proficiency or experience with technical systems is a plus.
• Professional when working with internal and external customers, as well as with vendors.
• Exceptional oral and written communication skills, as well as organizational skills.
• Independently problem-solves and thinks creatively to schedule activities.
• Lead and work effectively as part of a team.
• Certification/Licensure: Driver’s license.
• Flexibility and willingness to perform other related duties as required.
• Other: Proficient with computers and standard application software (e.g., Word, Excel), as well as off-the-shelf scheduling packages (e.g. Office Tracker, Microsoft Outlook).

CORE COMPETENCIES:

• Ability to organize daily work, guide colleagues, and coordinate priorities without losing hands-on technical focus.
• Technical accuracy and attention to detail in a controlled laboratory environment.
• Clear communication and dependable collaboration across Pathology functions and departments.
• Strong organization, documentation discipline, and sound judgment when escalating risks or deviations.

PHYSICAL DEMANDS:

• This job requires talking, hearing, standing or sitting for long periods of time, entering data into a computer, using appropriate instruments, reaching with hands and arms, working in quiet area.

WORK ENVIRONMENT:

• Office and computer-based work with regular coordination across Pathology functions.
• Preclinical Pathology laboratories and related study-support areas.
• Animal facility and laboratories with moderate noise possible and exposure to hazardous/noxious devices (e.g., needles, scalpel blades, etc.) and chemicals (e.g., anesthetic gases, formalin, alcohols, xylenes, etc.).
• General office working conditions, with generally quiet noise conditions.

COMMENTS:

• May require occasional duties on weekends and/or holidays.
• May require occasional travel.
• The opportunity to contribute to and support CBSET’s growth and development.

All employees are required to satisfactorily perform the essential duties and responsibilities of their position. • The essential duties and responsibilities listed above are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.