Patent Junior Legal Assistant (Multiple Offices)

Sheppard; Del Mar (CA); Hybrid; USD 39,000 - 70,000; Full time

Benefits offered by this job

Hybrid work environment

Job summary

Sheppard Mullin, Richter & Hampton is seeking a proactive Patent Legal Assistant to support life sciences and healthcare IP lawyers, patent agents, and paralegals in all aspects of patent prosecution. The role requires knowledge of U.S. prosecution rules and will involve working across multiple projects in a fast-paced environment.

The ideal candidate has 2–3 years of recent U.S. patent prosecution experience, strong organizational skills, and proficiency with IP software.

Qualifications

• 2–3 years of recent U.S. patent prosecution experience in a law firm.
• Ability to work independently and within a team.
• Strong attention to detail and time management skills to meet deadlines.
• Proficient working knowledge of filing in USPTO Patent Center.
• Ability to work overtime, evenings, and weekends, as needed.

Responsibilities

• Assist with submitting conflict checks and opening new matters, including preparation of engagement letters and management of client and case documents.
• Review and organize documents, files, and emails and ensure they are properly filed in First-to-File and NetDocs, according to the Firm’s filing protocols.
• Assist with maintaining client’s ShareFile spaces.
• Maintain working knowledge of client guidelines, procedures, and preferences.
• Research across patent databases such as USPTO, WIPO, Espacenet, and other foreign patent offices.
• Prepare new application papers such as Application Data Sheets.
• Prepare and send formal documents to inventors for signature, ensure timely receipt of signed documents, record and file formal documents with the USPTO.
• Assist with drafting reporting letters for USPTO mail.
• File US Powers of Attorney for transferred-in files and assist with transfer-in tasks related to new clients.
• Research case files, both US and foreign.
• Assist with running reports from firm’s docketing program.
• Assist with client projects.

Skills

Patent prosecution

Deadline management

Team collaboration

Education

High school diploma

Some college or Bachelor’s Degree preferred

Tools

USPTO Patent Center

First-to-File

NetDocs

ShareFile

Job description

Sheppard, Mullin, Richter & Hampton, a global Am Law 50 firm, has an immediate opening for a Patent Legal Assistant.

We are considering candidates in the following of our U.S. offices including Century City, Chicago, Los Angeles, Orange County, San Diego (Del Mar), San Diego (Downtown), San Francisco, and Silicon Valley. There is only one opening.

Job Summary

We are hiring a proactive, motivated, and well-organized Patent Legal Assistant to support life sciences and healthcare IP attorneys, patent agents, paralegals, and practice specialists in all aspects of patent prosecution. The role will primarily assist paralegals and practice specialists with the team’s daily workflow tasks. The job requires knowledge of U.S. patent prosecution rules and procedures.Technical, organizational, and administrative skills are necessary to handle various duties and responsibilities outlined below. The position handles multiple projects, often in a fast-paced, high-pressure environment, requiring prioritization and flexibility. The position offers opportunities for professional growth and development. Collaboration with firm personnel at all levels is integral to the role. The ideal candidate will have at least 2-3 years’ of recent experience in U.S. patent prosecution.

Essential Functions

• Assist with submitting conflict checks and opening new matters, including preparation of engagement letters and management of client and case documents.
• Review and organize documents, files, and emails and ensure they are properly filed in First-to-File and NetDocs, according to the Firm’s filing protocols.
• Assist with maintaining client’s ShareFile spaces.
• Maintain working knowledge of client guidelines, procedures, and preferences.
• Research across patent databases such as USPTO, WIPO, Espacenet, and other foreign patent offices.
• Prepare new application papers such as Application Data Sheets.
• Prepare and send formal documents to inventors for signature, ensure timely receipt of signed documents, record and file formal documents with the USPTO.
• Assist with drafting reporting letters for USPTO mail.
• File US Powers of Attorney for transferred-in files and assist with transfer-in tasks related to new clients.
• Research case files, both US and foreign.
• Assist with running reports from firm’s docketing program.
• Assist with client projects.

Required Qualifications

• A minimum of 2-3 years of recent U.S. patent prosecution experience in a law firm.
• Ability to work independently and within a team environment.
• Strong attention to detail, high degree of accuracy, ability to prioritize tasks, and excellent time management skills to meet deadlines.
• Ability to handle multiple projects with changing priorities while working independently in a fast-paced environment.
• Clear and concise communication skills.
• Possess excellent spelling, grammar, and punctuation skills.
• Proficient working knowledge of filing in USPTO Patent Center.
• Ability to work overtime, evenings, and weekends, as needed.

Education

High school diploma. Some college or Bachelor’s Degree preferred.

Computer/Software Knowledge

Must have proficiency in Windows 11, Microsoft Outlook, Excel, PowerPoint, Adobe Acrobat, Zoom, Teams, Chrome River, and experience working with a document management system and an IP prosecution docketing system. Must be able to quickly learn new skills and systems.

Work Environment

• Working indoors with limited exposure to hazards (only those that customarily come up with working in a high-rise building).
• Indoor office work environment in a cubical or workstation.
• The current Firm policy is hybrid–working in the office a minimum of 4 days per week and working from home the rest of the week (subject to change).
• Overtime may be required as the job duties demand.

California: The salary range for this position is $28.00 - $51.00 per hour.

Illinois: The salary range for this position is: $30.00 - $55.00 per hour. This position is eligible for bonuses. This position is also eligible for medical, vision, and dental insurance. Please note that the foregoing compensation and benefit information is a good-faith assessment associated with this position only and is provided pursuant to Illinois Equal Pay Act.

We will consider qualified applicants with criminal histories in a manner consistent with all applicable federal, state, and local laws, including the San Francisco Fair Chance Ordinance and the Los Angeles Fair Chance Initiative for Hiring Ordinance.

Sheppard is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity and/or expression, national or ethnic origin, ancestry, citizenship, age, marital status, protected medical condition, physical or mental disability, veteran status, or any other characteristics protected by law.