Patent/IP Docketing Coordinator

Rivkin Radler LLP; Uniondale (NY); Hybrid; USD 75,000 - 100,000; Full time

Job summary

An established industry player is seeking a dedicated Patent/IP Docketing Clerk to join their dynamic team. This role involves overseeing IP docketing systems, maintaining litigation calendars, and providing support to attorneys and staff. The ideal candidate will possess a strong background in IP Docketing, excellent communication skills, and the ability to manage multiple projects under tight deadlines. With a commitment to client satisfaction and a focus on professional development, this firm offers a congenial work environment and competitive salary. If you're passionate about the law and eager to contribute to a collaborative team, this opportunity is perfect for you.

Benefits

Medical Insurance

Dental Insurance

401(k)

Paid Time Off

Referral Bonuses

Paid Holidays

Flexible Spending Accounts

Life Insurance

Long-term Disability Insurance

Accidental Death and Dismemberment Insurance

Qualifications

• 4+ years of IP Docketing experience, preferably with AQS/Anaqua.
• Knowledge of USPTO procedures and terminology.
• Excellent interpersonal and communication skills.

Responsibilities

• Oversee the department's IP docketing and maintain litigation calendars.
• Train personnel on docketing procedures and manage patent portfolios.
• Conduct research and provide reports to attorneys and clients.

Skills

IP Docketing

Analytical Skills

Communication Skills

Lexis Research Skills

Attention to Detail

Education

Bachelor’s Degree

Tools

Anaqua

AQS

Outlook

Excel

PowerPoint

Job description

Monday, April 28, 2025

Because a great law firm begins with great people.

At Rivkin Radler, we are always looking for professionals who share our passion for the law and commitment to total client satisfaction. Rivkin Radler has approximately 235 lawyers, with offices in Albany, N.Y.; Hackensack, N.J.; Jacksonville, F.L.; New York City; Poughkeepsie, N.Y.; and Uniondale, N.Y. The firm actively encourages equal opportunity and diversity, through mentoring, training, professional development, and public service programs.

The firm offers competitive salaries in addition to a comprehensive benefits plan which includes medical and dental insurance, group term life insurance, accidental death and dismemberment insurance, long-term disability insurance, optional term life insurance, flexible spending accounts, Aflac, 401(k), paid time off, referral bonuses and paid holidays.

Rivkin Radler LLP has an immediate full-time opening for a Patent/IP Docketing Clerk in our Uniondale, New York City or Hackensack office.

Responsibilities include but are not limited to:

• Oversee and maintain the department's utilization of the firm’s IP docketing and other e-docketing systems; maintain the litigation docket and court calendar
• Docket and calendar through the IP Docketing Program (Anaqua, AQS).
• Serve as liaison to the IP Docket Technical Support Department in troubleshooting systems problems with the processing of their data.
• Search for, retrieve, and provide docket sheets and generate reports as requested by attorneys, legal assistants, and support staff.
• Obtain copies of decisions/orders rendered by court through online Federal and State Research Programs.
• Prepare daily litigation calendar, as well as the Firm's bi-weekly calendar.
• Train law clerks and other MLC personnel to perform docketing/calendar procedures through the use of the department Docketing programs.
• Electronic filing of documents with courts, TTAB, USPTO, WIPO, among others.
• Conduct status checks and updates to docket and maintain records of such
• Comply with and understand Firm operation, policies, and procedures.
• Process and docket US & Foreign mail, email correspondence from foreign associates and USPTO email correspondence on a daily basis
• Process new matter requests and matter description revision
• Knowledge and maintenance of Patent annuities and U.S/Foreign statutory filings
• Manage and maintain Firm’s Patent portfolios through Pattsy Wave docketing system.
• Excellent writing skills to communicate with foreign agents.
• Ability to generate status reports for attorneys and clients
• Accuracy and timeliness a must and able to manage numerous projects simultaneously under strict deadlines
• Lexis and USPTO research skills a plus.
• Familiarity with USPTO Trademark terminology and filings a plus.

Qualifications:

• Bachelor’s Degree
• Minimum of 4 years of IP Docketing experience (preferably on AQS/Anaqua or comparable docket system)
• Knowledge of USPTO procedures, filing requirements, terminology and deadlines related to both Trademarks and Patents
• Proficient in relevant firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems
• Knowledge of Federal and State rules on service of process, court rules, procedures and personnel
• Familiarity of USPTO website including the Patent PAIR System, External Patent Office Databases (WIPO, EPO, etc.)
• Familiarity with TTAB filing system, including TTABvue
• Knowledge of WIPO/US/Foreign Patent and Trademark Prosecution Procedures, Terminology and Deadlines
• Familiarity with copyright.gov, including filing applications, ordering copies of applications/registrations and researching registered works
• Excellent interpersonal, written, and verbal communications skills
• Ability to handle renewal fees administration
• Strong attention to detail, analytical, troubleshooting, organizational, and planning skills.
• Ability to handle sensitive matters and maintain confidentiality.
• Eagerness and willingness to work as a team player

We are seeking an individual who will be a fast learner with the ability to multi-task, and will demonstrate a high level of responsibility, teamwork and dedication to accuracy and thoroughness in work product.

Hybrid Hours:

Monday-Friday, 9am – 5pm with the flexibility to work overtime when needed

Minimum 3 days a week in office

2 days a week remotely

Congenial fast paced environment, we offer competitive salary and benefits. EOE.

The annualized salary range for this position is $75,000 to $100,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.

Job Type: Full-time

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.