Patent Assistant

Proskauer Rose LLP; United States; On-site; USD 80,000 - 95,000; Full time

Job summary

Proskauer Rose LLP in the United States is seeking a Patent Assistant to support attorneys and technology specialists in the Patent Prosecution Department. You will help prepare USPTO filings and client communications, ensuring deadlines are met and documents are accurate.

The role requires a bachelor's degree, at least 3 years of US patent prosecution experience, and strong MS Office and document-management skills.

Qualifications

• Bachelor's Degree required.
• Minimum of 3 years of US patent prosecution experience in a fast-paced law firm environment.
• Experience with life sciences-based patent prosecution strongly preferred.
• Strong attention to detail and ability to manage multiple tasks simultaneously and meet deadlines with minimum supervision.
• Sound judgment and ability to respect, protect and maintain highly confidential and sensitive information.
• Ability to quickly and proactively identify problems and develop solutions.
• Work independently and escalate concerns when needed.
• Excellent interpersonal, organizational, and communication skills, and ability to communicate effectively, both written and verbal.
• Must work well in a team environment and maintain a positive team atmosphere.
• Strong technical skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) as well as Adobe, Foundation IP, WIPO Sequence, and various other software utilized in the Patent Prosecution Department, comfort with technology, and ability to learn new software and applications.
• Experience working with PatDocs, Derwent, and TotalPatent One is a plus.
• Willingness and flexibility to work overtime as needed.
• Familiarity with time and billing software is a plus

Responsibilities

• Create, edit, format, and produce Word, Excel, Adobe, and PowerPoint documents.
• Support and assist patent attorneys and technology specialists with all legal and administrative work related to patent applications.
• Prepare and file new patent applications, sequence listings, Office Action responses, Missing Parts responses, IDS, and other USPTO filings.
• Communicate with clients, the USPTO and foreign associates to ensure filings are accurate and timely.
• Review and maintain a docket of deadlines for assigned clients and related formalities.
• Assist with creation, editing, and finalization of licensing documents.
• Provide assistance with ongoing projects to ensure consistency and accuracy.
• Assist with maintenance of paperless files and overflow support.

Skills

US patent prosecution experience

Life sciences experience

Attention to detail

Communication skills

Team oriented

Problem solving

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Adobe

Foundation IP

WIPO Sequence

PatDocs

Derwent

TotalPatent One

Job description

The world’s leading organizations and global players choose Proskauer to represent them when they need it the most. With 800+ lawyers in key financial centers around the world, we are known for our pragmatic and business-savvy approach.

Proskauer is the place to turn when a matter is complex, innovative and game-changing. We work seamlessly across practices, industries and jurisdictions with asset managers, private equity and venture capital firms, Fortune 500 and FTSE companies, major sports leagues, entertainment industry legends and other industry-redefining companies.

The Patent Assistant is responsible for providing support to attorneys and technology specialists in the Patent Prosecution Department necessary to meet time-driven deadlines in the preparation of various documents including, but not limited to, US Patent and Trademark Office (USPTO) filings, as well as assisting in the preparation of various client reporting correspondence. The Patent Assistant will report directly to the Manager of IP Prosecution Services.

Responsibilities

• Create, edit, format, and produce Word, Excel, Adobe, and PowerPoint documents
• Support and assist patent attorneys and technology specialists with all legal and administrative work related to patent applications
• Prepare and file new patent applications, sequence listings, Office Action responses, Missing Parts responses, Information Disclosure Statements (IDS), Terminal Disclaimers, Requests for Continued Examination (RCEs), change of Applicant documents, change of inventorship documents, Assignments, Declarations, Powers of Attorney, Issue Fee payments, Patent Term Adjustment requests, Patent Term Extension filings, and various US patent prosecution documents with the USPTO
• Communicate with clients, the United States Patent and Trademark Office and foreign associates to ensure applications are filed accurately and timely
• Review and maintain a docket of associated deadlines for assigned clients, including but not limited to management and tracking of all aspects of formalities associated with filing.
• Assist with creation, editing, and finalization of licensing documents
• Provide assistance with ongoing projects to ensure consistency and accuracy
• Assist with technical tasks such as the maintenance of paperless files through the Firm’s document management system
• Provide overflow support to the team

Qualifications

• Bachelor's Degree required
• Minimum of 3 years of US patent prosecution experience in a fast-paced law firm environment
• Experience with life sciences-based patent prosecution strongly preferred
• Strong attention to detail and ability to manage multiple tasks simultaneously and meet deadlines with minimum supervision
• Sound judgment and ability to respect, protect and maintain highly confidential and sensitive information
• Ability to quickly and proactively identify problems and develop solutions
• Work independently and escalate concerns when needed
• Excellent interpersonal, organizational, and communication skills, and ability to communicate effectively, both written and verbal
• Must work well in a team environment and maintain a positive team atmosphere
• Strong technical skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) as well as Adobe, Foundation IP, WIPO Sequence, and various other software utilized in the Patent Prosecution Department, comfort with technology, and ability to learn new software and applications
• Experience working with PatDocs, Derwent, and TotalPatent One is a plus
• Willingness and flexibility to work overtime as needed
• Familiarity with time and billing software is a plus

This position may require periodic physical presence in Proskauer’s offices as business needs require. The anticipated compensation range for this position is $80,000 - $95,000. The actual salary offered will be based on a number of factors including but not limited to the qualifications of the applicant, yearsof relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.

Proskauer is committed to providing a work environment that includes equal opportunity without regard to race, color, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, citizenship, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status.