Patent Prosecution Legal Assistant (hybrid)

MERCHANT & GOULD PC; Boston (MA); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Competitive salary

Employee medical

Dental

Vision

Life insurance

AD&D insurance

Short- and long-term disability

401(k) match

Ten firm holidays

Job summary

Merchant & Gould PC seeks a patent prosecution legal assistant with five or more years of U.S. patent prosecution experience. Ability to manage patent files, docketing, and client communication is required.

Familiarity with PTO policies, electronic filing, and case management systems is essential. The role supports attorneys in prosecuting patent applications US and abroad, in a hybrid schedule requiring minimum three days in the office.

Qualifications

• BA degree and/or paralegal certificate or minimum of 5 years experience in U.S. patent prosecution.
• Familiarity with electronic case management systems and USPTO rules and requirements; IPFolio, Memotech is a plus.
• Strong computer skills and excellent verbal and written communication skills.

Responsibilities

• Establishes and maintains patent files and prepares filing documents including applications and amendments.
• Reviews USPTO and foreign correspondence for docketing.
• Maintains clients' portfolios and facilitates attorney-client communication.
• Maintains and updates docketing log spreadsheet.
• Communicates with attorneys, clients and foreign associates.
• Other administrative tasks as needed.

Skills

Communication skills

Attention to detail

Deadline-driven

Organizational skills

Client management

Education

BA degree or paralegal certificate

Tools

IPFolio

Memotech

USPTO rules knowledge

Job description

About the job

Merchant & Gould has been a leader in intellectual property law for more than 100 years. We are recognized as one of the most active filers of patents in the country, and are consistently rated among the top patent, copyright and trademark firms. We currently have an opportunity for a patent prosecution legal assistant. The salary range for the position is $75,000-$95,000, based years of experience.

We are looking for a highly skilled patent prosecution legal assistant with five+ years of experience in U.S. patent prosecution. Knowledge and experience with policies and procedures pertaining to the PTO and electronic filing required. The professional we seek must be a positive self-starter, extremely organized, detail-oriented and highly accurate, deadline-driven, have strong computer skills and excellent verbal and written communication skills.

Summary of Position (hybrid):

Provides client management support for attorney, not limited to written and verbal communications with clients along with maintaining docket and client specific procedures. Assists attorney in prosecuting patent applications in the United States and various foreign countries.

In order to perform one (1) or more essential functions of this role, a minimum of three (3) days in the office is required.

Responsibilities:

1. Establishes and maintains patent files: opens files, prepares documents for filing including, patent applications, Preliminary Amendments, Information Disclosure Statements, Responses to Missing Parts, Assignments, Amendments, payments of Issue Fees, etc.
2. Reviews all incoming correspondence from U.S. Patent and Trademark Office and foreign associates for essential docketing.
3. Maintain clients' portfolios by being proactive in facilitating communication between attorney and client.
4. Maintains and updates docketing log spreadsheet.
5. On-going verbal and written communication with attorneys, clients and foreign associates.
6. Other administrative tasks and projects as may be assigned.

Knowledge, Skills and Abilities Required:

• BA degree and/or paralegal certificate or minimum of 5 years experience in U.S. patent prosecution.
• Familiarity with electronic case management systems and USPTO rules and requirements. IPFolio, Memotech, etc. is a plus.
• Familiarity with the prosecution of U.S. Trademark applications a plus.
• Ability to work comfortably with advanced computer software (after training) and effectively use and maintain a computer database. Knowledge of Microsoft Office Suite (Word, Excel, Outlook) required. Possible use of speech-to-text transcription software.
• Ability to work independently and meet critical deadlines under supervision of attorney.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Ability to concentrate on detailed work for up to 80% of work day.
• Interpersonal skills necessary in order to communicate and follow instructions from a diverse group, including clients, attorneys and others, and to provide information with ordinary courtesy and tact.
• High level of responsibility, dedication and accuracy required.
• Work on rare occasions requires more than 37.5 hours per week to perform essential duties of the job; may occasionally require irregular hours.
• Regular attendance at work.

Benefits:

• a competitive salary
• employee medical
• dental
• vision
• life
• AD&D insurance
• short- and long-term disability
• 401(k) match
• ten firm holidays

Merchant & Gould provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. We welcome candidates with disabilities. If you need any accommodation during the application or the recruiting process, please contact our Human Resources Department at 1-612-332-5300.