PAT Coordinator

Beth Israel Lahey Health; Plymouth (MN); On-site; USD 25,000 - 43,000; Full time

Job summary

Beth Israel Lahey Health is seeking an administrative professional for the Pre-Admission Testing Department. You will support scheduling, data entry, chart preparation, and communications with surgical offices.

This role requires familiarity with MediTech/ORM/CWS, strong organizational skills, and excellent customer service. A High School diploma is required; an Associate or Bachelor’s degree is preferred. Work environment is fast-paced and collaborative.

Qualifications

• MediTech/ORM/CWS/Office suite proficiency required.
• Fast paced environment; ability to work independently.
• Recent Pre-Anesthesia Testing experience required.
• Critical thinking and problem solving skills.
• Ability to concentrate and prioritize in a distracting setting.
• Medical terminology knowledge.
• Strong customer service and phone etiquette.

Responsibilities

• Performs administrative duties for the Pre-Admission Testing Department.
• Handles scheduling, data entry, and chart creation with accuracy.
• Manages verbal and written communications and meeting minutes.
• Liaises between Surgical Offices and PAT to improve communication.
• Assists with preoperative COVID screening and procedure scheduling.
• Maintains clean, organized work area and participates in improvement activities.

Skills

Customer service

Critical thinking

Attention to detail

Communication skills

Independent work

Education

High School Diploma

Associate or Bachelor’s degree preferred

Tools

MediTech

ORM

CWS

Word

Excel

Outlook

Job description

When you join the growing BILH team, you’re not just taking a job, you’re making a difference in people’s lives.

40 hpw, 8-hr shifts (8a-4:30p), Mon-Fri

Job Description:

Duties/Responsibilities

• Demonstrates and models Beth Israel Deaconess Plymouth Core Values at all times.
• Is an integral member of the Surgical Services Department performing a wide range of administrative duties in support of the Pre-Admission Testing Department.
• Demonstrates strong interpersonal skills with the ability to interact with patients, staff, nursing leadership and physician office personnel.
• Demonstrates effective verbal and written communication skills with an attention to detail and accuracy.
• Demonstrates strong organizational skills with the ability to prioritize the needs of the PAT Department.
• Manages verbal and written communications; including telephone calls, communications/reports, and transcription and distribution of meeting minutes.
• Acts as a liaison between Surgical Offices and the PAT Department to facilitate improved communication.
• Demonstrates excellent understanding of medical terminology and surgical procedures.
• Performs various clerical duties, including order entry, lab/radiology requisitions, making patient charts, data entry, charges, registration, data collection and statistics as needed.
• Demonstrates proficiency and knowledge in critical thinking, problem identification and solving activities.
• Compiles and prepares data related to the PAT Department as requested.
• Collaborates with administrative and surgical team members and leadership on a regular basis.
• Ensures all booking forms are complete prior to booking or returns to surgical offices for further clarification.
• Assist with Preoperative COVID screening appointments as indicated
• Works within CWS to prepare and/or modify scheduled procedures or appointments as indicated.
• Maintains a clean and orderly work area
• Participates in department based management performance improvement activities
• Maintains open communication with PAT leadership.

It is understood that this is a summary of key job functions and does not include every detail of the job that may reasonably be required.

Experience/Knowledge/Skills Required

• Excellent computer and organizational skills (MediTech, ORM, CWS, Word, Excel, Outlook)
• Ability to work independently in a fast paced, dynamic work environment
• Recent Pre-Anesthesia Testing experience required (scheduling procedures and understanding of surgical processes within CWS)
• Must possess critical thinking and problem solving skills
• Ability to concentrate and prioritize in a distracting environment
• Medical Terminology
• Excellent customer service skills required; ability to interact positively with patients and families at all times; demonstrated appropriate phone etiquette

Education Required

• High School Diploma or equivalent required
• Associates or Bachelor’s degree preferred.

Registration/Certification

• None

Physical/Environmental Requirements

This job requires frequent bending, carrying, pulling, pushing, reaching, standing, stooping, walking and lifting over 10 lbs. There will be occasional need for climbing stairs, lifting in excess of 50 – 100 lbs and sitting. Constant use of hearing, sight and speech. Frequent use of smell and touch. Frequent keyboard and telephone use. Constant concentration and problem solving.

Pay Range:

$17.83 - $31.52

This position is covered by a collective bargaining agreement. The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. The pay range for this position is established and governed by the terms ofthe applicable collective bargainingagreement. Employees hired into this position will receive compensation consistent with the terms of the applicable collective bargaining agreement.

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients’ lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled