Pastoral Associate - Parish Ministry

4000 Archdiocese Of Seattle Payroll Svc; Olympia (WA); On-site; USD 55,000 - 85,000; Full time

Job summary

Saint Michael Parish (Olympia) invites a Pastoral Associate for Parish Ministries to lead faith formation, catechesis, liturgy, and pastoral care under the pastor. This senior role directs ministries for children, youth and adults, coordinating sacraments and ensuring programs align with Archdiocesan guidance.

With a bachelor’s in ministry/theology and at least five years of parish leadership, you will supervise staff and volunteers, shape vision, and manage budgets.

Qualifications

• Bachelor's degree in ministry, theology or related discipline, or equivalent professional experience.
• Minimum of five years of leadership experience in parish ministry.
• Demonstrated experience supervising staff and volunteers.
• Strong pastoral, organizational, leadership, and interpersonal skills.
• Evening and weekend work will be required for liturgical celebrations, sacramental preparation, retreats, parish formation opportunities, and seasonal ministry events.
• Model Christian discipleship through active practice of Catholic faith, servant leadership, collaboration and pastoral charity.

Responsibilities

• Promote and advance the parish mission in all parish ministry initiatives.
• Collaborate with the Pastor and parish leadership in developing and implementing parish vision and strategic priorities including parish mission, vision, priorities, staffing, and ministry development.
• Oversee faith formation and catechesis, lifelong formation and sacramental preparation.
• Provide leadership and foster collaboration among ministries to create seamless transitions between stages of lifelong formation.
• Direct the daily operations of the Office for Parish Ministry and supervise assigned staff.
• Ensure compliance with Archdiocesan policies, Safe Environment requirements, and parish procedures.

Skills

Leadership

Pastoral care

Volunteer supervision

Education

Bachelor's degree in ministry/theology

Job description

Job Title: Pastoral Associate for Parish Ministries

Location: 0104 St. Michael Parish, Olympia - Olympia, WA 98501

Position Type: Full Time

Salary Range: $55,000.00 - $85,000.00 per year

Our Parish Family

Through the Partners in the Gospel initiative, the Roman Catholic Archdiocese of Seattle has integrated parishes and resources into groupings of parish families that are now in the process of becoming new canonical parishes. Saint Michael Parish (Olympia) and Saint Edward Parish (Shelton) constitute a dynamic and growth-oriented parish family. St. Michael Parish and St. Michael Parish School comprise a truly vibrant multicultural Catholic community that serves approximately 2,800 families, representing 7,000 individual mass attendees per weekend and approximately 440 school students enrolled in pre‑k through 8th grade. The past decade has witnessed unprecedented growth in parish life engagement, ministry participation, and school enrollment. St Edward Parish is a diverse parish, inclusive of many ethnic cultures including multilingual staff, mass offerings in Spanish and serving approximately 1,200 families per weekend.

Position Overview

The Pastoral Associate for Parish Ministry serves as a senior staff leader responsible for assisting the pastor in advancing the parish mission: “To place God first in all things: proclaim the Gospel of Jesus Christ; and grow in holiness through prayer, sacraments, and service. We Make Disciples.” Ingrained in an intimate relationship with Jesus and His Church, the Pastoral Associate reports directly to the pastor and provides leadership and oversight for the parish’s efforts related to faith formation (including ministries for children, youth and adults), discipleship, catechesis, sacramental preparation (including Christian initiation), liturgy (including sacred music), pastoral care, volunteer catechist development, and vocational accompaniment. The position establishes the culture, priorities, and strategic direction of the Office for Parish Ministry and ensures that all parish ministry initiatives contribute to the mission and long‑term vitality of the parish.

Essential Responsibilities

Mission Vision and Leadership

• Promote and advance the parish mission in all parish ministry initiatives.
• Collaborate with the Pastor and parish leadership in developing and implementing parish vision and strategic priorities including parish mission, vision, priorities, staffing, and ministry development.
• Work with the Pastoral Associate for Parish Life to align engagement, evangelization, formation, and discipleship efforts.
• Collaborate with the Pastoral Associate for Parish Family Finances regarding ministry budgets and financial stewardship.
• Work with the Pastoral Associate for Parish Family Resources regarding facilities, technology, and operational support.
• Collaborate with the School Principal to strengthen parish‑school faith formation and family engagement.
• Ensure parish values are reflected throughout formation programs, sacramental preparation, liturgical life, and pastoral ministries.
• Provide leadership that fosters engagement, formation, catechesis, discipleship, and vocational discernment.
• Develop systems and structures that help parishioners grow from initial engagement to mature Christian discipleship.

Faith Formation and Catechesis

• Ensure consistency in prayer, curriculum, and ministry effectiveness throughout all formation programs.
• Provide oversight for parish catechetical ministries, ensuring fidelity to Catholic doctrine and reflecting the mission, vision and values of the parish.
• Provide leadership and foster collaboration among ministries to create seamless transitions between stages of lifelong formation.
• Recruit, form, and support catechists and volunteer ministry leaders.

Discipleship and Engagement

• Promote meaningful engagement opportunities that invite parishioners into ongoing formation and parish life.
• Collaborate with Pastoral Assistant for Faith Formation and support the formation of missionary disciples through small groups, retreats, Bible studies, and ongoing formation opportunities.

Sacramental Life and Vocational Accompaniment

• Oversee sacramental preparation processes for our parish and parish school and ensure processes follow Archdiocesan norms and reflect sound pastoral practice. (This includes Marriage, Baptism, First Communion, Confirmation, TNTT and Christian Initiation.)
• Collaborate with clergy and parish leadership in coordinating sacramental celebrations and preparation.
• Promote lifelong participation in the sacramental life of the Church.
• Encourage parishioners to discern their vocation through prayer, formation, and participation in parish life.

Liturgy, Spiritual Formation and Pastoral Care

• Oversee liturgical ministries and sacred music in collaboration with clergy and ministry leaders.
• Foster full, conscious, and active participation in the liturgical life of the parish.
• Support retreats, seasonal formation opportunities, and parish‑wide spiritual initiatives.
• Provide leadership for pastoral care ministries serving parishioners throughout life's milestones.

Administration and Office Leadership

• Direct the daily operations of the Office for Parish Ministry.
• Supervise assigned staff and provide coaching, support, evaluation, and professional development.
• Develop annual goals, objectives, and performance measures for the Office for Parish Ministry.
• Oversee ministry budgets in collaboration with the Pastoral Associate for Parish Family Finances.
• Ensure compliance with Archdiocesan policies, Safe Environment requirements, and parish procedures.
• Maintain effective administrative systems supporting all parish ministry initiatives.

Directly Supervises

• Pastoral Assistant for Children's Ministry (Catechesis of the Good Shepherd)
• Pastoral Assistant for Middle School Ministry (Edge)
• Pastoral Assistant for High School Ministry (Life Teen and Confirmation)
• Pastoral Assistant for Adult Faith Formation
• Pastoral Assistant for Christian Initiation (OCIA/OCIC)
• Pastoral Assistant for Sacramental Preparation (Baptism and Marriage)
• Pastoral Assistant for Pastoral Care
• Pastoral Assistant for Liturgy and Sacred Music

Qualifications

Essential Qualifications

• Bachelor's degree in ministry, theology or related discipline, or equivalent professional experience.
• Minimum of five years of progressively responsible leadership experience in parish ministry.
• Demonstrated experience supervising staff and volunteers.
• Strong pastoral, organizational, leadership, and interpersonal skills.
• The position requires mature judgment, confidentiality, strong pastoral leadership, and a commitment to fostering lifelong faith formation and missionary discipleship.
• Evening and weekend work will be required for liturgical celebrations, sacramental preparation, retreats, parish formation opportunities, and seasonal ministry events.
• Model Christian discipleship through active practice of Catholic faith, practices servant leadership, collaboration, and pastoral charity.

Preferred Attributes

• Master's degree in ministry, theology or related discipline, or equivalent professional experience.
• Strong working knowledge of Catholic parish structures and organizations.
• Possess emotional intelligence skills and ability to build trust with the pastor and leadership team members and parishioners.
• Experience with leadership, interpersonal, communication and organizational skills.
• Possesses strong initiative and a strong desire to achieve results.

Benefits

Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant’s skills and prior relevant experience, certain degrees and certifications.

Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.