Parttime Operations Coordinator HourlyFlex

ChalkSense LLC; Millburn (NJ); On-site; USD 28,000 - 34,000; Part time

Benefits offered by this job

Competitive hourly pay

Flexible schedule

Bi-weekly pay

NJ Earned Sick Leave

Unemployment, Disability, Family Leave

Social Security deduction

Supportive work environment

Personal growth opportunities

Job summary

ChalkSense LLC in Millburn, NJ is seeking a motivated Part-time Operations Coordinator to support day-to-day operations, nurture customer and collaborator relationships, and assist with event logistics and marketing tasks. The role offers flexible hours, training, and opportunities to contribute to community impact and local talent.

Ideal candidates enjoy variety, have strong organizational skills, and can work evenings or weekends as needed while delivering exceptional experiences for families

Qualifications

• Excellent organizational and collaboration skills.
• Fluent English communication, both written and verbal.
• Reliable punctuality and time management, especially for in-person sessions in New Jersey.
• Ability to adapt to varied environments and operational needs.
• Comfort with multiple communication channels and content formats.

Responsibilities

• Provide customer and collaborator support and nurture stakeholder relationships.
• Assist onboarding of new collaborators, instructors, customers, or partners.
• Conduct market research and targeted outreach for operations and marketing.
• Assist marketing tasks: content creation, social media, newsletters.
• Support event logistics, decor, setup, and light cleanup as needed.
• Participate in planning and suggest improvements for service quality.
• Occasionally assist with evenings/weekends per availability.
• Maintain records and paperwork of activities and purchases.
• Ensure compliance with regulations and company policies.

Skills

Organizational skills

Multitasking

Communication

English fluency

Punctuality

Microsoft Office

Google Suite

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Job description

Hourly/Flex Part-time Operations Coordinator Job Description

Benefits:

• Competitive salary
• Flexible schedule
• Opportunity for advancement
• Training & development
• Employee discounts

Overview

ChalkSense, LLC is an NJ-based woman-owned small business building a social entrepreneurship venture in the experiential events space, putting together beautiful decor and immersive experiences for unforgettable events. We are looking for a motivated and community-impact driven Part-time Operations Coordinator to join our team in bringing exceptional events and experiences to families, organizations, and communities in Millburn, New Jersey and surrounding neighborhoods.

About the Role

The Operations Coordinator will work closely with the team to support day-to-day operations, relationship nurturing with customers and collaborators, activity logistics tasks, marketing and outreach, decor, and other operational and coordination tasks. This role is ideal for someone who enjoys variety in their work, has a proactive mindset, and who shares our team's passion for delivering exceptional, elevated events while creating positive community impact, supporting local talent, and bringing memorable experiences to families and organizations.

Responsibilities

• Provide customer and collaborator support, including nurturing relationships, answering questions, collecting inquiries, and ensuring positive experiences with stakeholders
• Assist with vetting and onboarding new stakeholders such as collaborators, instructors, customers, or partners
• Conduct market research and targeted outreach to support operational, business, and marketing initiatives
• Assist with marketing tasks such as content creation, social media posting, newsletter editing, or stakeholder communications as assigned
• Support event/session logistics, including coordination, ordering or purchasing supplies (reimbursed or provided), setup, decor, instruction, assistance, and/or light cleanup as needed
• Participate in feedback, planning and operational strategy input, suggesting improvements and solutions to enhance service quality and operational efficiency
• Be available for occasional events or tasks during evenings and/or weekends from time to time, subject to the Operations Coordinator's communicated availability (ability to be updated by Operations Coordinator anytime) and acceptance of individual engagements
• Gather, prepare, process, and/or maintain clear records, reports, or paperwork of activities, stakeholder interactions, purchases, and other operational needs
• Perform work in compliance with federal, state, and local requirements, company policies, industry best practices, and other requirements and standards, as well as evolving regulations and standards that may surface from time to time
• Organize, support, and/or join virtual and/or in-person meetings, sessions, or events as needed from time to time
• Work individually and collaborate effectively with team members, providers, and stakeholders to meet business and stakeholder goals
• Comfortable with operational related tasks in various areas such as administrative, human resources, communications, customer service, activity coordination and execution, design and decor, team building, stakeholder engagement and onboarding, providing feedback, marketing, business operations and logistics, and other ad-hoc operational tasks that may fall under candidate capabilities and/or interests
• Perform other related duties as assigned or modified by management to support evolving operational needs

Requirements

• Excellent organizational, multitasking, and collaboration skills
• Excellent communication skills and fluency in English (both verbal and writing)
• Reliable punctuality and time management, especially when supporting in-person sessions or events in New Jersey
• Ability to adapt quickly to varied environments, stakeholders, and operational needs
• Proficiency in various mediums of communication and content formats including Microsoft Office or Google Suite, email, text messaging, phone calls, virtual meetings, documents, presentations, spreadsheets, newsletters, and social media
• Comfort interacting with individuals and groups of all ages, backgrounds, and identities
• Ability for occasional physical tasks, such as lifting supplies (up to ~10 pounds usually, potentially ~30-40 pounds rarely), setting up materials for activities artistically and accurately, supporting clean up of sessions, performing work accurately and safely, and to adapt spontaneously to the needs of a variety of participants, environments, situations, and sessions
• Willingness to learn and be flexible with evolving tasks in an early-stage initiative
• Positive, proactive, and professional demeanor

Preferred Qualifications

• 2+ years of experience in operations coordination, administrative support, event coordination, customer service, marketing, or related fields
• Bachelor’s degree or equivalent preferred
• Familiarity with social media, marketing tools, or event management tools is a plus
• Experience in community service or enrichment programs is a plus

What We Offer

• Competitive hourly pay (~$20-$25 per hour)
• Flexible work hours within your availability
• Bi-weekly pay for hours worked (direct deposit or mailed check)
• Participation in NJ Earned Sick Leave Benefit Program
• Paid Unemployment, Temporary Disability, Family Leave, and Worker's Compensation Insurances
• Social Security deduction
• A supportive and collaborative work environment
• Opportunities for personal growth, skill development, and making a positive community impact