Parttime Administrative Assistant

Manning Personnel Group, Inc.; Boston (MA); On-site; USD 100,000 - 125,000; Part time

Job summary

A leading company is seeking a talented Part-Time Administrative Assistant to enhance their professional environment in Boston. The ideal candidate will excel in communication and multitasking, ensuring smooth operations through effective administrative support. Responsibilities include managing supplies, supporting HR tasks, and coordinating events, making this role vital for team cohesion.

Qualifications

• Bachelor's Degree or relevant experience in an administrative support role.
• Highly organized and energetic with demonstrated administrative capabilities.
• Exceptional written and verbal communication skills.

Responsibilities

• Perform administrative duties like filing, printing, and managing supplies.
• Serve as the face and voice of the company.
• Support HR team with coordinating candidate visits and travel.

Skills

Communication

Customer Service

Organization

Detail Oriented

Education

Bachelor's Degree or relevant experience

Tools

Microsoft Office

Job description

Our client is seeking a talented Part-Time Administrative Assistant to join their growing team and to help maintain an environment that facilitates continued professional growth. The ideal candidate will possess excellent communication skills and provide impeccable customer service to guests, vendors, and callers. Candidate must be a team player and have the ability to quickly shift and manage multiple projects and priorities. This role requires a proactive approach to providing consistent, professional office support. The person in this role is committed to follow-through on all assignments and tasks and is knowledgeable about administrative procedures.

This role will be 16-20 hours/week onsite.

Duties and Responsibilities:

• Administrative duties including filing, printing, faxing, copying, scanning, shredding, processing expense reports, ordering and managing kitchen and office supplies

• Serve as the face and voice of the company

• Maintaining and stocking the kitchen daily

• Maintaining and stocking the office supply room, ordering supplies as needed

• Picking up the mail daily and distributing it to employees

• Supporting the Administrative Team and providing back up support to manage calendars for conference rooms; set up conference calls and GoToMeetings

• Coordinate outside guest seminars and meetings; including but not limited to room set-up

• Assist with planning and set up of weekly company socials and company events

• Assist HR team with coordinating candidate visits, booking candidate travel and lunches

• Other ad-hoc projects as needed

Qualifications and Skills:

• Bachelor's Degree or relevant experience working in an administrative support role, outward facing

• Highly organized, energetic, hands-on individual with demonstrated capabilities in administrative functions

• Detail oriented and comfortable working in a fast-paced office environment

• Exceptional written and verbal communication skills

• Proficient in Microsoft Office

We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.