Parts Warehouse Coordinator

Suburban Automotive Services, LLC; Liberty (MO); On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

Weekly pay

Benefits package

401(k) with company match

Paid time off (PTO)

Career development

Job summary

GLS North America Upfitters is seeking a Parts and Materials Coordinator to support day-to-day operations in a fast-paced vehicle upfitting facility. You will manage receiving, labeling, storage, and distribution of parts, coordinate with technicians and vendors, and help maintain accurate inventory for timely production.

The role requires attention to detail, organizational skills, and the ability to work with cross-functional teams.

Qualifications

• High school diploma or GED required.
• 1+ years in parts, warehouse, inventory, materials coordination, automotive, or related environment preferred.
• Automotive parts or vehicle upfitting experience preferred.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Strong critical-thinking and problem-solving skills.
• Ability to read and understand work orders and basic technical documentation.
• Basic computer skills with ability to learn inventory, purchasing, and work-order systems.
• Forklift or other material-handling equipment experience is a plus.

Responsibilities

• Receive and verify parts, accessories, materials, and supplies delivered to the facility.
• Inspect incoming parts for accuracy, quantity, and damage.
• Match received parts to purchase orders, work orders, or vehicle requirements.
• Organize and maintain parts and materials in designated storage locations.
• Ensure parts are properly labeled and accessible to technicians.
• Identify correct parts with Automotive Upfit Technicians.
• Review work orders to ensure availability of parts before work begins.
• Stage parts for technicians based on production priorities.
• Distribute parts and track issuance to vehicles/work orders.
• Submit and coordinate parts orders with vendors.
• Monitor inventory levels and reorder as needed.
• Research parts availability, pricing, lead times, and alternatives.
• Follow up on backorders, incorrect shipments, or damaged parts.
• Communicate delays or shortages to team members and leadership.
• Help identify solutions when parts unavailable or impact on timelines.
• Maintain records of parts received, issued, returned, and ordered.
• Coordinate returns of incorrect or unused parts.
• Maintain organized parts inventory and assist with counts.
• Ensure safe handling and storage of parts and materials.
• Support efficient vehicle flow and production schedules with Dispatch Coordinator.

Skills

Organizational skills

Time-management

Attention to detail

Written communication

Verbal communication

Critical thinking

Problem solving

Read work orders

Basic computer skills

Independent worker

Team collaboration

Customer-service mindset

Reliability

Forklift experience

Education

High school diploma or GED

Tools

Inventory software

Work-order systems

Job description

At GLS North America Upfitters, we specialize in vehicle upfitting and customization for unique, limited-production, and specialty vehicle programs across the country.

Our team works behind the scenes to prepare and transform vehicles through accessory installation, vehicle customization, quality inspection, and final delivery. We combine automotive expertise, precision, and craftsmanship to ensure every vehicle meets the required quality and production standards before it reaches its destination.

At GLS North America Upfitters, we believe great work starts with great people. We’re looking for individuals who take pride in what they do, enjoy working with vehicles, are willing to learn, and want to be part of a team that plays an important role in bringing specialty vehicle programs to life.

Why Work for Us?

Join a team that’s focused, nimble, and driven to succeed. At GLS North America Upfitters, you’ll have the opportunity to build your automotive skills, work with a talented team, and contribute to projects that require quality, precision, and attention to detail.

• Stability & Success: Join a family-owned company with 75+ years of experience, a strong reputation, and a proven track record of success.
• Work-Life Balance: Enjoy consistent scheduling and a work environment designed to support both your career and your life outside of work.
• Weekly Pay & On-Demand Pay: Get paid every week, with access to same-day pay when you need it.
• Benefits for All Stages of Life: Choose from comprehensive medical, dental, and vision coverage, along with disability and life insurance options to help protect what matters most.
• 401(k) with Company Match: Invest in your future with a retirement savings plan that includes a company match.
• Paid Time Off: Enjoy 2 weeks of PTO starting after just 30 days, giving you time to recharge.
• Recognition & Rewards: Your hard work doesn’t go unnoticed. We celebrate team members through recognition programs that highlight service, performance, values, and accomplishments.
• Growth & Career Development: We believe in investing in our people through training, development opportunities, hands‑on experience, and career advancement. We’re committed to helping you build a career—not just find a job.
• A Team-Driven Culture: Work alongside talented people with diverse skills, experiences, and perspectives who are committed to supporting one another and achieving great things together.
• Make an Impact: No matter your role, the work you do contributes to our customers, our company, and the communities we serve. You’ll have the opportunity to see the results of your work and play an important role in the upfitting process.
• Community Engagement: We believe in giving back and are proud to support the communities where our team members live and work through events, partnerships, and volunteer opportunities.

As a Parts and Materials Coordinator, you will play a key role in supporting the day-to-day operations of our vehicle upfitting facility. You will be responsible for receiving, organizing, tracking, and distributing parts and materials needed by the Automotive Upfit Technician team. You will work closely with technicians, leadership, vendors, and other internal teams to ensure the correct parts are available when needed and are properly associated with the appropriate vehicle and work order.

Salary Overview

The pay rate for this role starts at $18 per hour based on experience.

Hours

The hours for this role are Monday through Friday, 7 am to 4pm.

Parts And Materials Coordinator Responsibilities Include

• Receive and verify parts, accessories, materials, and supplies delivered to the facility.
• Inspect incoming parts for accuracy, quantity, and visible damage.
• Match received parts to purchase orders, work orders, or vehicle requirements.
• Organize and maintain parts and materials in designated storage locations.
• Ensure parts are properly labeled and easily accessible to technicians.
• Work closely with Automotive Upfit Technicians to identify and confirm the correct parts needed for assigned vehicle upfits.
• Review work orders and vehicle requirements to ensure all necessary parts and materials are available before work begins.
• Stage parts and materials for technicians based on vehicle assignments and production priorities.
• Distribute parts to technicians and accurately track parts issued to each vehicle or work order.
• Submit and coordinate parts orders with approved vendors and suppliers.
• Monitor inventory levels and identify parts that need to be reordered.
• Research parts availability, pricing, lead times, and alternatives when necessary.
• Follow up with vendors regarding backorders, incorrect shipments, damaged parts, and other parts‑related issues.
• Communicate parts delays or shortages to the appropriate team members and leadership.
• Help identify solutions when the correct part is unavailable or when a parts issue may impact production timelines.
• Maintain accurate records of parts received, issued, returned, and ordered.
• Coordinate the return of incorrect, damaged, or unused parts when applicable.
• Assist with maintaining an organized and accurate parts inventory.
• Support inventory counts and assist with resolving inventory discrepancies.
• Ensure parts and materials are handled and stored safely.
• Work closely with the Dispatch Coordinator and Automotive Upfit Technicians to support efficient vehicle flow and production schedules.
• Maintain a clean, organized, and professional parts and materials area.
• Follow all company safety, quality, and operational procedures.
• Adhere to Suburban Automotive Services' DRIVEN values and support the company's mission and vision.

Parts And Materials Coordinator Qualifications And Skills

• High school diploma or GED required.
• 1+ years of experience in parts, warehouse, inventory, materials coordination, automotive, or a related environment preferred.
• Automotive parts or vehicle upfitting experience preferred.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Strong critical‑thinking and problem‑solving skills.Ability to manage multiple priorities in a fast‑paced environment.
• Ability to read and understand work orders, parts information, and basic technical documentation.
• Basic computer skills with the ability to learn inventory, purchasing, and work‑order systems.
• Ability to work independently with minimal supervision.
• Ability to work effectively with technicians, leadership, vendors, and other internal teams.
• Strong customer‑service mindset with a focus on supporting internal customers.
• Self‑motivated, dependable, and reliable.
• Ability to identify and resolve parts‑related issues in a timely manner.
• Forklift or other material‑handling equipment experience is a plus.
• Valid driver's license with an acceptable driving record.

Parts and Materials Coordinator Working Conditions and Physical Demands Include:

• Must be comfortable working around moving vehicles, automotive equipment, cleaning products, and an active shop environment.
• Work is performed both indoors and outdoors and may involve exposure to varying temperatures and weather conditions.
• Frequent standing and walking throughout the workday.
• Frequent bending, twisting, kneeling, stooping, crouching, reaching, and lifting.
• Ability to safely move and handle automotive parts, accessories, materials, and supplies.
• Must be able to frequently lift and/or move items weighing up to 50 pounds.
• May be exposed to automotive fluids, fumes, chemicals, dust, and other materials commonly found in an automotive shop and warehouse environment.
• Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, color vision, and the ability to adjust focus.
• Must be willing to work overtime or have schedule flexibility when required based on business needs.

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.