Parts & Supply Coordinator

City of Galveston; United States; On-site; USD 42,000 - 56,000; Full time

Job summary

The City of Galveston is seeking a Purchasing and Inventory Clerk to support the Public Works and Municipal Utilities Department under general supervision. Responsibilities include maintaining inventory, processing requisitions, and coordinating with vendors.

You will also assist with staff support, prepare staff reports, and ensure accurate records while delivering courteous service to residents and city staff.

Qualifications

• High School diploma or equivalent required.
• Two years’ experience in purchasing, inventory control and staff support operations.
• Valid Texas Driver’s License.
• Ability to lift up to 50 pounds; outdoor/indoor environment.

Responsibilities

• Participate in creating requisitions and staff reports for purchasing.
• Researches and documents parts and supplies; consults with vendors.
• Oversee and document maintenance work orders.
• Maintain an inventory of parts, materials, chemicals, office and janitorial supplies.
• Order staff uniforms; process returns and invoices.
• Provide office support to department staff and assist the public.

Skills

Customer service

Diplomacy

Communication

Organization

Education

High School diploma or equivalent

Tools

Spreadsheet software

PCs/Computers

Job description

An island community rich in history and opportunity, Galveston is the ideal place to live, work and raise a family! Job Description SUMMARY: Under general supervision, purchases and provides an inventory of all parts and supplies for the City’s Public Works and Municipal Utilities Department.

ESSENTIAL FUNCTIONS:

• May be required to participate in the creation of requisitions and staff reports for all purchasing activities.
• Researches and documents parts and supplies; consults with vendors and suppliers.
• Oversees and documents all maintenance work orders.
• Maintains an inventory of parts, materials, chemicals, office and janitorial supplies.
• Orders staff uniforms; processes returns and invoices.
• Participates in weekly staff safety meetings.
• Provides office support services to the department staff.
• Supports the relationship between the City of Galveston and the general public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors, and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned.
• Employees may at any time be required to work in order to provide for the safety and well-being of the general public, including the delivery and restoration of vital services, in the event of an emergency.

KNOWLEDGE AND SKILLS:

Knowledge:

• City organization, operations, policies, and procedures.
• Wastewater treatment principles, methods and practices.
• Principles and practices of purchasing.
• Principles and practices of inventory management.
• Modern office support practices and methods.
• Principles and practices of effective customer service.
• TCEQ.
• Safety rules and regulations.
• Business and personal computers, and spreadsheet software applications.

Skill in:

• Handling situations requiring diplomacy, fairness, firmness and sound judgment.
• Providing efficient customer service.
• Understanding and applying City policies and procedures.
• Establishing and maintaining cooperative working relationships with all levels within the City.
• Communicating effectively verbally and in writing.

MINIMUM QUALIFICATIONS:

High School diploma or equivalent; AND two years’ experience in purchasing, inventory control and staff support operations; OR an equivalent combination of education and experience.

LICENSE AND CERTIFICATION:

• Possession of a valid Texas Driver’s License.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT:

Work is performed both in an indoor and outdoor work environment. May be exposed to dangerous machinery and extreme weather conditions May be required to lift and carry items weighing up to 50 pounds.

Compensation Range

The City of Galveston is an equal opportunity employer and will consider only the qualifications of the applicants. The City does not tolerate any form of discrimination based on race, color, religion, sex, age, national origin, or physical/mental disability in employment or provision services.

Galveston Island is a coastal barrier island located along the Gulf Coast of Texas. Galveston's convenient coastal location along with its close proximity to Houston, has contributed to the city becoming the economic engine it is today - including being the employment center of Galveston County. The City of Galveston has a population of approximately 50,000 and is home to key industries in medicine, education and maritime.