Parts Specialist

Seiberlich Trane Energy Services; Farnhurst (DE); On-site; USD 30,000 - 34,000; Full time

Job summary

Seiberlich Trane Energy Services is seeking a detail‑oriented Parts Clerk to process customer orders, respond to inquiries, and manage vendor relationships for HVAC parts and supplies. The role includes inventory control, pricing, and warranty administration, with duties spanning inside sales, purchase coordination, and order fulfillment.

Responsibilities include invoicing, processing payments, reviewing returns, and maintaining warehouse organization.

Qualifications

• High school diploma or GED required with 10–15 years related experience or training.
• Strong knowledge of HVAC parts, products, and vendor lines.
• Ability to process orders, invoices, payments and warranty documentation.

Responsibilities

• Process customer orders and respond to inquiries regarding Parts Department services.
• Conduct vendor sales and manage inventory, purchasing, pricing and warranty administration.
• Prepare invoices daily and process payments (credit card, cash, checks).
• Review returned items, warranty status and open orders weekly.
• Receive, stock and ship parts; maintain orderly warehouse and showroom.
• Provide technical product information and support to customers.
• Assist in developing marketing displays and showroom activities.

Skills

Customer service

Vendor sales

Inventory management

Pricing & quoting

Warranty administration

Phone & in-person sales

Documentation & invoicing

MS Office

Education

High school diploma or GED

Tools

MS Office

Inventory/accounting software

Job description

Responsible for processing customer orders and responding to customer’s inquiries and questions regarding the Parts Department services and seeks remedies to ensure customer satisfaction and retention. This position is also responsible for vendor sales, inventory, purchasing, pricing and warranty administration.

Salary range $22 to $25 per hour depending on experience.

SUMMARY :

Responsible for processing customer orders and responding to customer’s inquiries, questions or complaints regarding the Parts Department services and seeks remedies to ensure customer satisfaction and retention.Also, responsible for vendor sales, inventory, purchasing, pricing and warranty administration.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.Other duties may be assigned.

Customer Service

• Possesses knowledge of the Trane and outside vendor product lines to be able to demonstrate and discuss with customers
• Provides technical support to customers
• Responds to customer’s inquiries, questions or complaints regarding products and services
• Informs customers of standard procedures or resolution of problem
• Determines best method to resolve problems to ensure customer satisfaction and company adherence to policies
• Conducts sales of HVAC parts, equipment and supplies over the phone, over the counter and internally
• Prepare written documentation to client for part identification, availability and pricing
• Prepare returned material and process documentation for credit to customer
• Prepare invoices on a daily basis for designated departments and outside clients
• Process credit card, cash and check payments
• Follow-up on billings without proper information to invoice
• Review status of returned items, warranty items, open orders weekly

Delivery

• Delivery of parts and/or rental units to customer sites

Inventory Control

• Evaluates stock and selects items for weekly orders
• Evaluates and orders new product lines
• Sets stock levels for all locations
• Responsible for assisting all aspects of inventory control including replenishment, stocking, cycle counting and physical inventory
• Responsible for returned inventory orders

Marketing

• Create displays for demonstrations and new products in Showroom
• Assists in developing and implementing marketing plan to increase parts sales

Office Duties

• Filing
• Scanning

Orders

• Process orders with the Trane Company and outside Vendors
• Pull parts for outside and internal clients

Receiving

• Materials to be received into Seiberlich Trane HVAC Parts & Supplies system immediately upon arrival
• Receive parts, supplies and equipment from freight carriers by accepting shipments (loading and unloading) and moving to proper storage location
• Complete receiving paperwork and forward to proper filing location

Reports

• Evaluates monthly and yearly reports of products sold, parts totals, rentals and warranty status

Safety

• Maintains the proper storage of oil and other chemicals per regulations and ensures proper disposal.
• Warehouse must be kept clean and up to Safety standards

Shipping

• Pull, pack and arrange transportation of packages, either Motor Freight, UPS, etc..., document with appropriate paperwork

Warehouse

• Shelves are to be kept organized and in alphabetical arrangement at all times
• Warehouse and showroom is to be kept organized, neat and clean
• Maintain equipment (Forklift, hydraulic lifts, etc…)
• Operate a hand-truck and practice safe material handling techniques
• Maintain warehouse facilities by inspecting for security, signs of wear, scheduling and completing preventative maintenance work.

Warranty - Responsible for warranty administration on all parts.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE: High school diploma or general education degree (GED); and ten to fifteen years related experience and/or training.

COMPUTER SKILLS: MS Office and the ability to understand inventory and accounting programs.Keyboard skills to allow for efficient data entry and electronic communications.

Equal Opportunity Employer, including disabled and veterans.