Parts Procurement Specialist

TransChicago Truck Group; Elmhurst (IL); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

Dental Insurance

Life and AD&D Insurance

Disability Insurance

Flexible Spending Account (FSA)

401(k) with company match

Paid Time Off (PTO)

Paid Sick Time

Paid Holidays

Employee Assistance Program

Job summary

TransChicago Truck Group is seeking a Parts Administrator for our Purchasing team to source and secure parts for internal inventory. The role requires processing stock orders, creating transfers, and updating data in the DMS to ensure real-time visibility.

This position is fully onsite at the Elmhurst corporate warehouse. Ideal candidates have at least 2 years in purchasing, strong attention to detail, and solid MS Office skills.

Qualifications

• High school diploma or GED or equivalent required;Bachelor’s degree preferred.
• Minimum 2 years of purchasing experience.
• Must be detail oriented.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office including Excel, Word and Outlook.

Responsibilities

• Process stock parts orders for warehouses at all locations, based on sales metrics, stock levels, and available manufacturer & industry data (e.g., RIMpro).
• Create Stock transfers from Warehouse to branches as needed, based on available metrics, stock levels, and available data.
• Generate, review, and submit daily stock and customer orders per schedule and communicate with branches on issues, ETA, additional charges, etc.
• Review all stock backorders, revising as necessary – Communicate with vendor cancelations/ship dates/ETAs
• Review/approve orders in manufacturer inventory and ordering system (RIMpro)
• Assist with yearly Physical Inventory Process
• Communicate internally on order status updates through request and tracking systems
• Provide back-up to Inventory team as needed.
• Balance Freightliner invoices and communicate discrepancies to branch managers
• Monitor and verify validity of any POs in Procede (ERP/DMS system) with purchase lines that can be posted per vendor website/tracking/status/adjustments
• Verify accurate pricing/pack QTYs/ship addresses when placing orders and editing info in ERP/DMS system as appropriate
• Monitor and respond to Parts Admin inbox
• Other duties as assigned

Skills

Purchasing

Communication

MS Office

Education

High school diploma or GED

Bachelor’s degree preferred

Tools

RIMpro

Procede ERP

Job description

TransChicago Truck Group is seeking a Parts Administrator for our Purchasing team to source and secure parts for internal inventory. The role requires processing stock orders, creating transfers, and updating data in the DMS to ensure real-time visibility.

This position is fully onsite at the Elmhurst corporate warehouse. Ideal candidates have at least 2 years in purchasing, strong attention to detail, and solid MS Office skills.