Parts Operations Administrator

Ardmore Toyota; Philadelphia (Philadelphia County); On-site; USD 21,000 - 28,000; Full time

Benefits offered by this job

Health/Dental/Vision benefits

Paid time off

401(k) or retirement plan

Employee discounts

Other benefits

Job summary

Ardmore Toyota is seeking a dependable Parts Department Administrator to support daily administrative operations in the parts department. You will handle invoices, create POs, and maintain parts records, while coordinating with vendors and tracking inventory.

The ideal candidate is detail-oriented, proficient with numbers and computer systems, and able to manage multiple priorities in a fast-paced setting. This full-time role offers steady hours and opportunity for growth.

Qualifications

• Experience in administrative roles in a dealership or inventory environment preferred.
• Experience with invoicing and purchase orders.
• Strong data-entry and numerical skills.
• Proficiency with Microsoft Office, especially Excel and Outlook.
• Excellent attention to detail and organizational skills.
• Strong communication and customer service abilities.
• Ability to work independently and manage multiple tasks.

Responsibilities

• Create, process, and maintain purchase orders for parts and supplies.
• Prepare and process customer and internal invoices accurately and timely.
• Enter and maintain parts, vendor, pricing, and inventory information in the system.
• Match purchase orders, invoices, and receiving documents for accuracy.
• Communicate with vendors about orders, pricing, availability, and delivery status.
• Assist with tracking incoming and outgoing parts.
• Maintain organized records of POs, invoices, receipts, and vendor information.
• Assist Parts Manager with inventory counts, reconciliations, and administrative tasks.
• Monitor outstanding purchase orders and follow up on backorders or delayed parts.
• Provide administrative support to the parts counter and service departments as needed.

Skills

Administrative experience

Invoicing and PO processing

Data entry

Excel and Outlook

Attention to detail

Communication & customer service

Independent work

Numerical proficiency

Tools

ERP software

Inventory software

Job description

Ardmore Toyota is seeking a dependable Parts Department Administrator to support daily administrative operations in the parts department. You will handle invoices, create POs, and maintain parts records, while coordinating with vendors and tracking inventory.

The ideal candidate is detail-oriented, proficient with numbers and computer systems, and able to manage multiple priorities in a fast-paced setting. This full-time role offers steady hours and opportunity for growth.