Parts & Inventory Specialist - Service Center

Atlantic Emergency Solutions; Springboro (OH); On-site; USD 22,000 - 32,000; Part time

Job summary

Atlantic Emergency Solutions is seeking a Part-time Parts Specialist in Springboro, OH, to support service centers that maintain emergency vehicles. The role emphasizes accurate admin tasks, phone handling, customer greeting, and payment processing with a Monday–Friday schedule and no rotating shifts.

You will manage inventory, create repair orders, quotes, and purchase orders, and ensure the parts room remains organized while interfacing with CDK and reporting tools.

Qualifications

• Experience in an administrative, service, or parts role in a dealership or heavy duty environment.
• Strong organizational and multitasking skills.
• Experience with CDK or similar service management systems preferred.
• Proficiency with Microsoft Office and reporting systems.
• Valid driver’s license with an acceptable driving record.
• Ability to pass pre-employment screening.

Responsibilities

• Oversee administrative functions including answering phones, greeting customers, distributing mail, ordering office supplies, and processing credit card payments.
• Update and complete required reports including Salesforce, CDL tracking, company credit card reconciliation, and reimbursement submissions.
• Process payroll for the assigned location by correcting errors associated with CDK technician time reports.
• Create repair orders with appropriate task lines of repair.
• Create parts quotes and estimates for needed repairs.
• Identify and research requested parts and create purchase orders to obtain required components.
• Receive stock, pick, ship, and return items while overseeing the Service Center’s overall inventory.
• Process all parts invoices and credits within CDK and forward pre-invoiced items weekly to Accounting for payment.
• Perform cycle counts of inventory in accordance with company policies and procedures.
• Pre-invoice internal and external customer work orders within CDK to ensure accuracy.
• Maintain a clean, organized, secure, and safe parts room.

Skills

Organizational skills

Multitasking

Communication

Detail oriented

Team player

Tools

CDK

Microsoft Office

Reporting systems

Salesforce

Job description

Atlantic Emergency Solutions is seeking a Part-time Parts Specialist in Springboro, OH, to support service centers that maintain emergency vehicles. The role emphasizes accurate admin tasks, phone handling, customer greeting, and payment processing with a Monday–Friday schedule and no rotating shifts.

You will manage inventory, create repair orders, quotes, and purchase orders, and ensure the parts room remains organized while interfacing with CDK and reporting tools.