Parts & Inventory Specialist - Growth & Perks

Paylocity; Plainfield (IL); Hybrid; USD 45,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Pet insurance

Short-term and long-term disability

401(k) with 4% company match

Tuition reimbursement

PTO 10 days + 5 after 5 years

7 paid holidays

Wellness resources

President's Club trips

Job summary

TR Miller Heating, Cooling, Plumbing and Electrical is seeking a dependable Parts Coordinator in Plainfield, IL to link vendors, warehouse, and field teams. You will source and track special-order parts, maintain inventory accuracy, manage warranty returns, and support on-time parts delivery to ensure top-tier service.

The role requires 1+ year in warehouse or inventory roles, strong organization and communication skills, and the ability to work weekdays with occasional forklift certification

Qualifications

• At least 1 year of warehouse, parts, purchasing, or inventory-management experience preferred.
• Strong organizational skills and attention to detail.
• Strong communication skills with technicians, vendors, and internal teams.
• Able to multitask and work in a fast-paced environment.
• Comfortable using computers and inventory-management software.
• Valid driver's license and clean driving record.
• Willing to obtain forklift certification after hire.

Responsibilities

• Provide timely special-order parts quotes to technicians to support accurate customer pricing and job approvals.
• Order and coordinate special-order parts, including scheduling pickups and tracking estimated arrival times to minimize equipment downtime.
• Research equipment and complete detailed parts breakdowns to help field technicians identify the correct components for repairs.
• Serve as the primary internal resource for technicians regarding part availability, status, and compatibility.
• Receive, stage, organize, and track parts while supporting standardized warehouse processes.
• Process service warranty returns and unused material returns to maintain accurate and efficient inventory.
• Submit and track warranty claims with manufacturers and warranty partners, ensuring documentation is complete and credits are received promptly.
• Build and maintain strong vendor relationships to support priority sourcing, competitive pricing, and reliable operations.
• Use inventory software and other computer systems to maintain accurate part, order, warranty, and return information.
• Stage materials and perform physical warehouse duties, including lifting, pushing, pulling, and organizing inventory.
• Complete occasional parts deliveries as needed.
• Arrive on time, prepared, and in proper uniform.
• Maintain a clean, safe, and organized work environment.
• Other duties as assigned.

Skills

Organizational skills

Communication skills

Detail-oriented

Multitasking

Inventory software

Driver's license

Forklift certification (pending)

Tools

Inventory management software

Job description

TR Miller Heating, Cooling, Plumbing and Electrical is seeking a dependable Parts Coordinator in Plainfield, IL to link vendors, warehouse, and field teams. You will source and track special-order parts, maintain inventory accuracy, manage warranty returns, and support on-time parts delivery to ensure top-tier service.

The role requires 1+ year in warehouse or inventory roles, strong organization and communication skills, and the ability to work weekdays with occasional forklift certification