Parts & Inventory Specialist - Growth & Perks

Paylocity

Plainfield (IL)

Hybrid

USD 45,000 - 54,000

Full time

14 days+
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Benefits offered by this job

Health insurance
Dental insurance
Vision insurance
Life insurance
Pet insurance
Short-term and long-term disability
401(k) with 4% company match
Tuition reimbursement
PTO 10 days + 5 after 5 years
7 paid holidays
Wellness resources
President's Club trips

Job summary

TR Miller Heating, Cooling, Plumbing and Electrical is seeking a dependable Parts Coordinator in Plainfield, IL to link vendors, warehouse, and field teams. You will source and track special-order parts, maintain inventory accuracy, manage warranty returns, and support on-time parts delivery to ensure top-tier service.

The role requires 1+ year in warehouse or inventory roles, strong organization and communication skills, and the ability to work weekdays with occasional forklift certification

Qualifications

  • At least 1 year of warehouse, parts, purchasing, or inventory-management experience preferred.
  • Strong organizational skills and attention to detail.
  • Strong communication skills with technicians, vendors, and internal teams.
  • Able to multitask and work in a fast-paced environment.
  • Comfortable using computers and inventory-management software.
  • Valid driver's license and clean driving record.
  • Willing to obtain forklift certification after hire.

Responsibilities

  • Provide timely special-order parts quotes to technicians to support accurate customer pricing and job approvals.
  • Order and coordinate special-order parts, including scheduling pickups and tracking estimated arrival times to minimize equipment downtime.
  • Research equipment and complete detailed parts breakdowns to help field technicians identify the correct components for repairs.
  • Serve as the primary internal resource for technicians regarding part availability, status, and compatibility.
  • Receive, stage, organize, and track parts while supporting standardized warehouse processes.
  • Process service warranty returns and unused material returns to maintain accurate and efficient inventory.
  • Submit and track warranty claims with manufacturers and warranty partners, ensuring documentation is complete and credits are received promptly.
  • Build and maintain strong vendor relationships to support priority sourcing, competitive pricing, and reliable operations.
  • Use inventory software and other computer systems to maintain accurate part, order, warranty, and return information.
  • Stage materials and perform physical warehouse duties, including lifting, pushing, pulling, and organizing inventory.
  • Complete occasional parts deliveries as needed.
  • Arrive on time, prepared, and in proper uniform.
  • Maintain a clean, safe, and organized work environment.
  • Other duties as assigned.

Skills

Organizational skills
Communication skills
Detail-oriented
Multitasking
Inventory software
Driver's license
Forklift certification (pending)

Tools

Inventory management software

Job description

TR Miller Heating, Cooling, Plumbing and Electrical is seeking a dependable Parts Coordinator in Plainfield, IL to link vendors, warehouse, and field teams. You will source and track special-order parts, maintain inventory accuracy, manage warranty returns, and support on-time parts delivery to ensure top-tier service.

The role requires 1+ year in warehouse or inventory roles, strong organization and communication skills, and the ability to work weekdays with occasional forklift certification

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