Parts Correspondent - St Rose, LA

N J Malin & Associates; Elmwood (LA); On-site; USD 32,000 - 46,000; Full time

Job summary

N J Malin & Associates in Elmwood, LA is seeking a Parts Correspondent to fulfill requests for material handling equipment parts, including forklifts. You will coordinate with Malin Technicians and external customers to ensure accurate orders and timely fulfillment.

Responsibilities include reviewing requests, asking clarifying questions, providing pricing and availability, sourcing parts from Raymond and other suppliers, updating work orders, and ensuring proper packing and shipping.

Qualifications

• One year of customer service experience is preferred.
• Strong written and verbal communication abilities.
• Ability to follow procedures and maintain records.

Responsibilities

• Receive and review parts requests from Malin employees or customers.
• Provide pricing and availability information; clarify part details.
• Source Raymond and other makes' parts from catalogs.
• Update work orders and ensure timely fulfillment; add notes and arrange packing/shipping.
• Communicate with customers and internal teams to resolve discrepancies.
• Maintain safety protocols when handling and storing parts.

Skills

People support

Verbal communication

Organizational skills

Problem solving

Safety awareness

MS Office 365

Tools

Excel

Word

Outlook

Teams

Job description

Full-time/Part-time

Full-time

Job Description

Malin Parts Correspondents play the important role of fulfilling parts requests for a variety of material handling equipment, most commonly forklifts. Parts requests may come from Malin Technicians (who are fixing equipment and replacing parts) or our external customers who need a part for their piece of equipment. Parts Correspondents use people, administrative and organizational skills to ensure the best possible experience for our other Malin departments and customers. Malin is a distributor of Raymond lift truck equipment, so Parts Correspondents will source parts for both Raymond equipment, as well as other makes/models of lift trucks.

Essential Functions include :

• Receipt of parts requests from Malin employees or external customers from a variety of ways –
  • Web-based through our Zendesk system and Parts Que
  • Phone call and/or email
• Review requests to ensure accuracy and completion of information needed to process request
  • Follow-up via phone to ask specific or qualifying questions regarding part request or equipment details
  • Provide Malin employees or customers with pricing information and availability
  • Addressing with Malin employees or customers damaged parts, incorrect parts, or discrepancies
• Source both Raymond parts and other makes of equipment via –
  • Raymond parts online catalogue
  • Other catalogues of parts for other makes of equipment
• Update online work orders to close out requests to ensure timely fulfillment for Malin employees needing parts or external customers’ orders
  • Status work orders appropriately
  • Add detailed notes
  • Ensure appropriate packing/shipping methods

Required Knowledge, Skills and Abilities:

• People Support – approachable with a reputation of providing stellar support for other departments and customers
• Written and verbal communication skills – ability to compose detailed and professional correspondence and communicate via phone call in a clear, helpful manner
• Organized with prompt follow-up – must be able to take ownership of a request within a timely manner, provide status and follow-up and close out the request in its entirety
• Problem solving and research – must be comfortable utilizing online and computer-based information, catalogues, and web-based resources to provide outside-of-the-box solutions
• Safety-oriented – demonstrated ability to follow safety protocols and guidelines when handling and storing parts to prevent accidents or damage
• Microsoft Office & 365 – intermediate skills in Outlook, Excel, Word and Teams

If you have ANY of the following... let's talk!

• Min. one year customer service experience

Malin is an Equal Opportunity Employer -- M/F/Veteran/Disability/Sexual Orientation/Gender Identity

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