Parts Coordinator

REIC Rentals; Williston (ND); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Competitive pay

Overtime opportunities

Health insurance

401(k) with match

PTO and holidays

Tuition reimbursement

Job summary

REIC Rentals is seeking a Parts Coordinator to keep our shop organized and moving. You’ll track equipment parts, manage inventory records, and collaborate with operations, fleet, and finance to ensure rentals flow smoothly from pickup to delivery.

Ideal candidates have a high school diploma and at least 2 years of related experience, strong organizational and communication skills, and the ability to lift up to 50 pounds. Forklift certification will be arranged.

Qualifications

• High school diploma or equivalent required.
• 2 years of related experience or training preferred.
• Technical customer-service experience is a plus; 2+ years preferred.
• Strong organization, communication, listening, and customer-service skills.
• Ability to prioritize, use sound judgment, and manage multiple tasks.
• Understanding of mechanical/technical tools, language, and specs.
• Working knowledge of Microsoft Office, Adobe PDF, inventory software, and order-processing systems.
• Ability to read technical procedures, write professional correspondence, and solve problems.

Responsibilities

• Order, receive, inspect, store, and issue parts for rental equipment and accessories.
• Maintain accurate, timely inventory records using company systems and required documentation.
• Source parts from local suppliers and approved vendors while controlling costs.
• Monitor inventory levels, establish stock levels for common parts, and replenish stock to prevent shortages.
• Add and manage part numbers for locally unique equipment.
• Coordinate parts deliveries and support local operations through multiple delivery methods.
• Conduct spot checks and monthly physical inventory counts.
• Keep the parts room and stock areas clean, safe, and organized.
• Collaborate with the national Parts Coordinator and team members across the organization.
• Deliver exceptional service and support to internal customers.
• Safely operate a forklift after completing required training and certification.
• Follow and promote all applicable safety practices and regulations.

Skills

Organizational skills

Customer service

Multitasking

Communication

Technical reading

MS Office

Inventory software

Problem solving

Education

High school diploma or equivalent

Tools

Microsoft Office

Adobe PDF

Inventory software

Order-processing systems

Job description

Do you thrive on keeping things organized, moving fast, and making sure customers (and coworkers!) always feel taken care of? If you're the type who loves juggling multiple projects, paying attention to details, solving puzzles, and being the go-to person everyone counts on? If this sounds appealing,

As our Parts Coordinator, you'll be the heartbeat of the shop-keeping track of equipment, wrangling paperwork, and making sure every rental runs smoothly from pick-up to delivery. You'll partner with awesome teammates across operations, fleet, and finance, and you'll get a front-row seat to the action in a fast-paced, high-energy environment.

This isn't your average desk job-you'll play a key role in keeping projects moving, customers happy, and our fleet in tip-top shape.

About Us

REIC Rentals operates as a trusted leader in specialty rental solutions across North America. With 55+ locations across North America, we provide high-performance equipment and expert support to meet the most demanding challenges.

Our goal is to set new industry standards, ensuring our customers always have the best tools, expertise, and service-wherever and whenever they need it.

What You'll Do

• Order, receive, inspect, store, and issue parts for rental equipment and accessories.
• Maintain accurate, timely inventory records using company systems and required documentation.
• Source parts from local suppliers and approved vendors while controlling costs.
• Monitor inventory levels, establish appropriate stock levels for common parts, and replenish stock to prevent shortages.
• Add and manage part numbers for locally unique equipment.
• Coordinate parts deliveries and support local operations through multiple delivery methods.
• Conduct spot checks and monthly physical inventory counts.
• Keep the parts room and stock areas clean, safe, and organized.
• Collaborate with the national Parts Coordinator and team members across the organization.
• Deliver exceptional service and support to internal customers.
• Safely operate a forklift after completing required training and certification.
• Follow and promote all applicable safety practices and regulations.

What We're Looking For

• High school diploma or equivalent.
• 2 years of related experience or training, or an equivalent combination of education and experience.
• Technical customer-service experience preferred; 2+ years is a plus.
• Strong organization, communication, listening, and customer-service skills.
• Ability to prioritize, use sound judgment, and manage multiple tasks at once.
• General understanding of mechanical or technical tools, language, and specifications.
• Working knowledge of Microsoft Office, Adobe PDF, inventory software, and order-processing systems.
• Ability to read technical procedures, write professional correspondence, and solve practical problems.

Requirements

• Valid driver's license in your state of residence, maintained throughout employment, with no more than two minor moving violations and/or two points.
• Ability to obtain and maintain forklift operator certification within six months of hire.
• Ability to frequently lift and/or move up to 50 pounds.
• Ability to work around variable temperatures and weather, periodic high noise levels, dust, odors, electrical hazards, ladders, and stairs.

Why Choose REIC Rentals

• Competitive pay + overtime opportunities
• Health, Dental, and Vision insurance for employees and families
• 401(k) with company match after 90 days
• Generous PTO + paid holidays
• Tuition reimbursement and training opportunities

REIC and all affiliates operate as drug-free environments, which includes marijuana. A pre-employment drug screening that tests for THC and other drugs, as well as a full background check, is required of all newly hired employees.