Parts Coordinator

The Kinsley Group; Village of Brewster (NY); On-site; USD 42,000 - 64,000; Full time

Job summary

Kinsley Power Systems is seeking a Parts Coordinator to join our team in Brewster, NY. You will manage inventory, stage parts, and support field technicians with lookups and availability to ensure timely distributions.

You will coordinate with suppliers, process part sales and invoices, and help maintain optimal stock levels while minimizing excess or obsolete parts. A detail-oriented, communicative, and safety-focused mindset is essential.

Qualifications

• High school diploma or equivalent, plus 2+ years of relevant experience (equivalent combinations of education and experience will be considered).
• Previous parts/inventory experience is a plus.
• Proficiency with computers; experience with Microsoft Dynamics GP is a bonus.
• Ability to multitask and stay organized in a fast-paced, changing environment.
• Mechanical inclination; knowledge of diesel and gas engines is preferred.
• Strong attention to detail and ability to follow through on tasks.
• Commitment to safety and teamwork.
• Excellent communication skills and ability to build relationships with customers and colleagues.

Responsibilities

• Order, receive, and stage preventive maintenance and repair parts.
• Assist field technicians with part look-ups, compatibility, and availability.
• Maintain optimal inventory levels while minimizing excess or obsolete parts.
• Work with suppliers to ensure necessary parts are available in the correct quantities.
• Process part sales, prepare invoices, and arrange shipments for external customers.
• Purchase supplies and materials for the Service Department.
• Manage returns efficiently to secure full credit from suppliers.
• Maintain strong relationships with suppliers and seek new partnerships when needed.
• Ensure warranty and unused stock returns are processed within specified time frames.
• Participate in cycle counts and physical inventories to troubleshoot quantity discrepancies.
• Work closely with Finance to reconcile open jobs and invoices.
• Keep the stockroom organized and ensure superior customer service to internal and external customers.

Skills

Detail-oriented

Multitasking

Communication skills

Organized

Safety and teamwork

Education

High school diploma

Tools

Microsoft Dynamics GP

Job description

Description

Are you detail-oriented, organized, and passionate about keeping things running smoothly? Kinsley Power Systems is looking for a Parts Coordinator to join our team! In this role, you’ll play a key part in managing inventory and ensuring the timely distribution of parts to our field technicians.

Key Responsibilities

• Order, receive, and stage preventive maintenance and repair parts
• Assist field technicians with part look-ups, compatibility, and availability
• Maintain optimal inventory levels while minimizing excess or obsolete parts
• Work with suppliers to ensure necessary parts are available in the correct quantities
• Process part sales, prepare invoices, and arrange shipments for external customers
• Purchase supplies and materials for the Service Department
• Manage returns efficiently to secure full credit from suppliers
• Maintain strong relationships with suppliers and seek new partnerships when needed
• Ensure warranty and unused stock returns are processed within specified time frames
• Participate in cycle counts and physical inventories to troubleshoot quantity discrepancies
• Work closely with Finance to reconcile open jobs and invoices
• Keep the stockroom organized and ensure superior customer service to internal and external customers

Preferred Experience

• High school diploma or equivalent, plus 2+ years of relevant experience (equivalent combinations of education and experience will be considered)
• Previous parts/inventory experience is a plus
• Proficiency with computers; experience with Microsoft Dynamics GP is a bonus
• Ability to multitask and stay organized in a fast-paced, changing environment
• Mechanical inclination; knowledge of diesel and gas engines is preferred
• Strong attention to detail and ability to follow through on tasks
• Commitment to safety and teamwork
• Excellent communication skills and ability to build relationships with customers and colleagues

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.