Parts Coodinator

Chiltonautobody; Liberty Park (CA); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Paid holidays and 2 weeks PTO

Medical, dental, vision, life insurane

Matching 401(k)

Job summary

Chiltonautobody in California is seeking a Parts Coordinator to help ensure repairs are completed on schedule. You will order, receive, and track parts across the repair process, and support sublet operation scheduling as needed.

You will work closely with the Location Manager, estimators, and body technicians to verify parts accuracy, manage deliveries, and post invoices daily. The role requires teamwork, attention to detail, and a proactive approach to vendor communications and returns.

Qualifications

• Ability to work collaboratively with the team to meet shared objectives.
• Knowledge of automotive parts.
• Basic computer skills.
• Ability to work independently as well as part of a team.

Responsibilities

• Order parts based on estimates and supplements using the ordering platform.
• Track parts status and communicate with Location Manager and Estimators.
• Receive and check in delivered parts and ensure tagging with work order numbers.
• Initiate returns for incorrect parts to vendors promptly.
• Post all parts invoices and credits daily; assist monthly vendor reconciliation.

Skills

Teamwork

Automotive parts knowledge

Basic computer skills

Independent work

Self-motivated

Tools

CCC One management system

Parts ordering platform

Job description

Position Title: Parts Coordinator

Department: Operations

Reports to: Location Manager

Position Summary:

The Parts Coordinator role plays a critical role in ensuring the repair process is completed in a timely manner. Parts Coordinator orders, receives, processes and monitors parts throughout the repair process. The Parts Coordinator may also support sublet operation scheduling. This position will work closely with the Location Manager, Estimators and Body Technicians.

Responsibilities:

• Manage and complete all parts ordering: Order parts based on initial estimates and supplements utilizing the company prescribed ordering platform. Communicate with parts vendors to order parts needed. Partner with Location Manager and Estimators to ensure parts accuracy.
• Monitor deliveries: Track parts status. Update Location Manage and Estimators accordingly.
• Receive and check in parts: Receive and check in all delivered parts daily to ensure all parts are accounted for. Check quality and mirror match parts to damaged parts. Ensure all parts received are tagged with the appropriate work order number.
• Return incorrect parts: Initiate parts return to vendor immediately if the part is incorrect. Complete all daily returns.
• Invoice Posting: Ensure all parts, invoices and credits are posted as they are received, and all are posted daily.
• Statement Reconciliation: Assist location in monthly vendor reconciliation process.
• Training: Complete assigned training through Collision University. Additional internal and business partner supported training.
• Additional responsibilities as assigned.

Job duties/Job description may be adjusted or added based on the needs of the business or at management discretion

Requirements:

• Ability to work collaboratively with the team to meet shared objectives.
• Knowledge of automotive parts.
• Basic computer skills.
• Ability to work independently as well as part of a team.
• Self-motivated

• Valid drivers' license required.
• Eligible to work in the United States.
• Willing and able to pass a thorough background check.

Preferred Qualifications:

• 1-year prior parts experience in collision repair.
• 1-year CCC One management system experience.

Benefits:

Paid holidays and 2 weeks PTO

Medical, dental, vision, life insurance

Matching 401(k)