Parts Administrator

GFL Industries; Chesapeake (VA); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

PTO & Holidays

Health coverage

HSA with employer contribution

401(k) with match

Employee Assistance Program

Career growth

Job summary

GFL Environmental is seeking a Parts Administrator to manage inventory control, purchase orders, and ensure technicians have the right parts when needed. You will organize stock, reconcile counts, and work with vendors to obtain the best quotes while maintaining budget and safety standards.

The role requires 2+ years in inventory control, strong organizational skills, and proficiency with MS Office and inventory software.

Qualifications

• High School diploma or GED required.
• 2+ years of hands-on inventory control experience.
• Experience with inventory tracking software.

Responsibilities

• Manage inventory control system to keep stock within budget.
• Receive and organize inventory in a systematic catalog.
• Lead regular physical counts and audits (monthly/quarterly/annually).
• Manage vendor orders, evaluate pricing, and secure quotes.
• Process purchase orders, invoices, and warranty claims while resolving discrepancies.
• Expedite critical parts to minimize downtime and keep operations running.
• Ensure safety and compliance with company standards.

Skills

Inventory control

Microsoft Office

Vendor management

Attention to detail

Communication

Education

High School diploma or GED

Tools

Excel

Inventory tracking software

ERP system

Job description

About the Role

At GFL Environmental, we're looking for a organized, detail-oriented Parts Administrator to keep our inventory running like a finely tuned machine. You will be the mastermind behind our day-to-day inventory control-tracking stock, managing purchase orders, and making sure our technicians have the right parts at the right time. If you thrive in a fast-paced environment and enjoy solving puzzles, organizing chaos, and driving efficiency, we want you on our team!

Position Overview

Schedule: Monday - Friday | 7:00 AM - 5:00 PM

Pay Range: $20.00 - $26.00 / hour (commensurate with experience)

Key Responsibilities

• Master the Inventory: Stay two steps ahead by managing our inventory control system to keep essential parts and equipment fully stocked, accounted for, and within budget.
• Receive & Organize: Channel your inner organizational wizard-keep our inventory area systematically cataloged, clean, and physical stock easy to pinpoint at a moment's notice.
• Audit & Reconcile: Keep us accurate by leading regular physical counts, cycle counts, and monthly, quarterly, and annual audits to ensure stock numbers match reality.
• Vendor & Order Management: Build strong supplier connections, order parts through our internal systems, evaluate pricing, and secure the best quotes for upcoming projects.
• Process & Expedite: Smoothly navigate repair orders, purchase orders, invoices, and warranty claims while quickly tackling any vendor discrepancies.
• Keep Wheels Turning: Act as the ultimate problem solver by expediting critical parts to eliminate downtime and keep operations humming.
• Safety & Compliance: Champions safety first by adhering to company standards, environmental regulations, energy savings programs, and shop safety guidelines.

Qualifications & Requirements

• Education & Credentials: High School diploma or GED and a valid Driver's License.
• Experience: 2+ years of hands-on experience in inventory control or parts management.
• Tech Savvy: Comfortable navigating Microsoft Office suite and inventory tracking software.
• Problem Solver: Detail-oriented with strong decision-making skills and a knack for prioritizing when things get busy.
• Team Player: A clear communicator with a strong work ethic, high integrity, and a proactive "get-it-done" attitude.
• Physical Capability: Ready to move! Ability to lift, push, pull, or carry up to 50 lbs, as well as sit, stand, walk, climb, and bend throughout the day in a dynamic shop environment.

Perks & Benefits

• Time to Recharge: 15 days of Paid Time Off (PTO) plus paid holidays.
• Comprehensive Health Coverage: Medical, dental, and vision insurance options to keep you and your family covered.
• Healthcare Flexibility: 4 medical plan options, including a Health Savings Account (HSA) with an employer contribution & match program.
• Financial Future: 401(k) retirement plan with a competitive employer match.
• Well-being Support: Employee Assistance Program (EAP) featuring free counseling and personal support services.
• Career Growth: Ongoing training, clear career progression pathways, and a supportive team culture.

Equal Opportunity

GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic.

Please note that GFL does not provide visa sponsorship for this position. Valid work authorization in the country where the job is located is required. Successful candidates will be required to provide valid documentation confirming their eligibility to work in the country where the job is located prior to their start date.

This hiring process may utilize machine-based systems to assist in screening and assessing applicants. Final selection decisions are made by our recruitment team.

We thank you for your interest. Only those selected for an interview will be contacted.