Partnerships Coordinator

Coral Gardeners; California (MO); On-site; USD 60,000 - 85,000; Full time

Job summary

Coral Gardeners is seeking a Partnerships Associate to support the full partnership cycle from research and prep to post-signature execution. The role requires coordinating with the Director of Partnerships, preparing client materials, and ensuring timely follow-up actions, with frequent travel to Mo’orea and quarterly on-site work in California.

Based in California, this freelance, full-time position combines office duties with field visits.

Qualifications

• Initial experience in a commercial or nonprofit environment.
• Availability to travel frequently and spend a minimum of three months per year at Mo’orea HQ.
• Professional fluency in English; French is a plus.

Responsibilities

• Prepare pitches, one-pagers, and tailored partner briefs; conduct research on prospects.
• Organize information in the CRM and maintain lead database updates.
• Manage the Director of Partnerships' agenda and take meeting notes with follow‑ups.
• Track lead status in HubSpot and centralize negotiation documents.
• Keep internal tools updated at each stage of partnerships and complete docs.

Skills

Organizational skills

Attention to detail

Written communication

Presentation skills

Analytical abilities

Team player

Process improvement

Tools

HubSpot

Notion

Google Suite

PowerPoint/Keynote

Excel

Job description

Coral Gardeners is a dynamic global movement founded by passionate surfers and freedivers in Mo’orea, French Polynesia, to restore coral reefs and protect ocean ecosystems. Since 2017, we've grown into an international collective, empowering local communities and driving innovative solutions to save coral reefs. With over 100,000 corals planted and millions engaged globally, we are committed to scaling our efforts to plant one million corals and ensure a sustainable future for our oceans.

Our work is powered by partnerships with some of the world’s most iconic brands — among them Rolex, Prada, National Geographic, Versace and Kenzo — who fund reef restoration at scale and carry our message to a global audience.

Main mission:

Under the direct supervision of the Director of Partnerships, the Partnerships Associate provides operational support throughout the entire partnership cycle. They play an active role in identifying new partners and preparing commercial presentations, then support the operational execution of signed partnerships through project organization, administrative follow-up, and logistical coordination. This role is key to optimizing the efficiency, responsiveness, and quality of the department's activities, ensuring high-quality deliverables and maximizing the impact of our partner initiatives.

This is a freelance, full-time position based in California. Frequent travel is expected, including a minimum of three months per year on site at our HQ in Mo’orea, French Polynesia, to work alongside the core team and support partner visits in the field.

Responsibilities:

1. Commercial Preparation & Research

• Prepare pitch decks, one-pagers, tailored partner briefs, etc;;


• Conduct research on prospects (industry, CSR strategy, key contacts, etc.);


• Organize information in the CRM and maintain the lead database up to date.

2. Organization & Coordination

• Manage the Director of Partnerships' agenda: meetings, follow-ups, deadlines;


• Take meeting notes and ensure proper follow-up actions;


• Assist in prioritizing opportunities aligned with the CEO's strategy.

3. Lead Follow-Up & Support to Signature

• Track lead status in HubSpot;


• Follow up with prospects and centralize negotiation documents.

4. Post-Signature Support & Retention

• Keep internal tools (CRM, Notion) updated at each stage of the partnership;


• Manage completion of administrative documents (contracts, briefs, reports);

5. Documentation & Reporting

• Draft meeting notes and partner reports;


• Format monitoring and impact materials;


• Track deadlines and follow up with stakeholders.

6. Process & Tool Optimization

• Identify pain points and suggest improvements;


• Contribute to improving internal workflows.

Skills:

• Excellent organizational skills, attention to detail, and ability to prioritize;


• Excellent writing and visual presentation skills;


• Strong organizational, proactive, and analytical abilities;


• Comfortable with digital tools (HubSpot, Notion, Google Suite, PowerPoint/Keynote, Excel);


• Strong team player and ability to follow structured processes.

Qualifications:

• Initial experience in a commercial or nonprofit environment; previous experience in coordination, account support, or as a junior analyst is a plus;


• Availability to travel frequently and to spend a minimum of three months per year at our Mo’orea HQ;


• Professional fluency in English required. French is a plus.

Why Coral Gardeners?

This is a rare opportunity to make a direct impact on global marine conservation efforts. Join a passionate, innovative team and help us drive the future of coral restoration. Together, we can make a lasting difference for the world’s oceans.

Want to learn more about us and our mission? Check out our website to discover how we're revolutionizing coral reef restoration and driving global ocean conservation.