Partnership and Engagement Specialist - Administrative Analyst/Specialist Non-Exempt (Temporary)

California State University - East Bay; Hayward (CA); On-site; USD 54,000 - 67,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Retirement plan (CalPERS)

Tuition fee waiver

Paid holidays

Job summary

Cal State East Bay in Hayward seeks a Partnerships and Engagement Specialist to support the UPWARD initiative, coordinating outreach, curriculum development, and peer educator programs across campus.

The role focuses on building partnerships, organizing events, and ensuring instructional practices align with workforce development goals while driving inclusive, sustainable student outcomes.

Qualifications

• Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods.
• This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Responsibilities

• Develop partnerships and apprenticeship-readiness workshops; career coaching; employer mentoring.
• Coordinate placement opportunities.
• Partner with the Career Empowerment Center and the Institute for STEM Education to institutionalize apprenticeship- and workforce-development-focused curricula and opportunities.
• Organize workshops and events with external partners and advertise to faculty and students.
• Oversee the recruitment, hiring, training, and ongoing support of embedded peer LAs.
• Develop curriculum in support of enhanced training for UPWARD LAs.

Skills

Program administration

Workforce development

Apprenticeship

Career events

Stakeholder management

Training coordination

Education

Bachelor's degree

Tools

Windows

Microsoft Office

PeopleSoft HR

PeopleSoft FIN

Job description

Salary And Benefits

PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,799.00 per month to $5,967.00 per month (Step 1 - Step 12).

Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver.

For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package.

Classification

Administrative Analyst/Specialist I - Non-Exempt

About Cal State East Bay

Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.

About The Position

Please Note: Review of applications will begin on November 12, 2026.

This position is a full-time, grant-funded position through June 30, 2027, with the possibility of reappointment.

Undergraduate Program for Workforce Advancement and Regional Development (UPWARD) is funded by the U.S. Department of Education/Labor Strengthening Institutions Program. The Partnerships and Engagement Specialist (PES) will support the implementation, expansion, and continuous improvement of the UPWARD initiative across the college. This role combines responsibilities in outreach, curriculum development, and instructional coordination to ensure the program’s long-term success. The PES will convene the Workforce and Apprenticeship Advisory Council, organize workshops and events with external partners and advertise to faculty and students. In parallel, the PES will oversee the hiring, training, and ongoing support of embedded peer LAs, ensuring that instructional practices remain current, effective, and aligned with the program’s workforce development goals. Working closely with UPWARD faculty and PD/Co-PD’s, the PES will contribute to the continuous refinement of teaching strategies and course design by supporting the implementation of the recommendations of the Workforce and Apprenticeship Advisory Council. This integrated role is essential for maintaining the quality and relevance of instruction and career events, supporting peer educators, and fostering inclusive, sustainable growth of the UPWARD program.

Responsibilities

Apprenticeship Program

• Collaborate to develop partnerships with employers, public agencies, alumni, and workforce organizations; apprenticeship-readiness workshops; career coaching; and employer mentoring.
• Coordinate placement opportunities.
• Partner with the Career Empowerment Center and the Institute for STEM Education to institutionalize apprenticeship- and workforce-development-focused curricula and opportunities.

Event Planning and Coordination

• Develop, organize and maintain the quality and relevance of instruction and career events.
• Organize workshops and events with external partners and advertise to faculty and students.

Peer Coach Training and Coordination

• Oversee the recruitment, hiring, training, and ongoing support of embedded peer LAs.
• Develop curriculum in support of enhanced training for UPWARD LAs.
• Ensure that instructional practices with LAs in UPWARD classrooms remain current, effective, and aligned with the program’s workforce development goals.

Curriculum Development and Instructional Coordination

• Contribute to the continuous refinement of teaching strategies and course design by supporting the implementation of the recommendations of the Workforce and Apprenticeship Advisory Council.

Minimum Qualifications

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Preferred Skills And Knowledge

• Working knowledge of program administration, workforce development, apprenticeship, career-readiness, or higher education practices, including applicable budget policies and procedures.
• Experience coordinating programs, partnerships, advisory councils, workshops, career events, outreach, or student-support activities.
• Ability to interpret and apply policies, procedures, and guidelines related to the program and organizational unit.
• Knowledge of basic research, data-collection, statistical, and reporting methods, including the ability to analyze data and develop basic projections.
• Ability to organize and plan work, manage multiple priorities, exercise sound judgment, make appropriate independent decisions, and meet deadlines.
• Ability to compile, write, and present reports and other materials related to program activities and outcomes.
• Demonstrated ability to establish and maintain effective working relationships with diverse students, faculty, staff, employers, public agencies, community partners, and the general public, including serving as a program liaison.
• Experience recruiting, training, coordinating, or supporting peer educators, student employees, or program participants.
• Proficiency with Windows and Microsoft Office applications; experience with PeopleSoft HR and FIN is preferred. Ability to adapt to new technology.
• Strong communication, teamwork, organizational, efficiency, attention-to-detail, and follow-through skills.

Condition(s) of Employment

Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.

All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department.

EEO Statement

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal State, East Bay provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. The CSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Other Information

All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here.

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here.

Sponsorship

Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer.

Mandated Reporter

The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment.