Postsecondary Program Specialist (Temporary)

California State University - East Bay; Hayward (CA); On-site; USD 63,000 - 77,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement (CalPERS)

401k plan

457 plan

Tuition fee waiver

Vacation and sick leave

Paid holidays

Life insurance

Job summary

California State University - East Bay is seeking a Postsecondary Program Specialist for Hayward Promise Neighborhoods. This full-time, grant-funded role supports internship programs, coordinating interns from multiple streams, ensuring compliance, and developing professional development events.

The position is based in Hayward and may require evening/community travel as grants demand. The role involves managing day-to-day internship operations, collecting data, creating performance metrics, and

Qualifications

• Bachelor's degree in public administration, Education, Social Sciences, or related field.
• Experience with college students, internship programs, or workforce development.
• Strong project management and organizational skills for multiple priorities.
• Knowledge of risk management, compliance, and student internship best practices.
• Ability to analyze and report program data for evaluation and grant compliance.

Responsibilities

• Manage the full cycle of internship program operations for 20–30+ interns across multiple pipelines.
• Oversee compliance with internship requirements (Live Scan, immunization records) and policies.
• Develop performance metrics and report data aligned with grant requirements.
• Implement risk management policies for service learning, internships, and minors on campus.
• Coordinate partnership development and program activities with faculty, staff, and partners.

Skills

Project management

Communication

Analytical reporting

Cradle-to-career knowledge

Flexibility

Education

Bachelor's degree in Public Administration or related field

Equivalent administrative experience

Tools

Microsoft Office

Google Suite

Zoom

Data collection tools

Job description

Classification: Administrative Analyst/Specialist Exempt I

Salary and Benefits: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $5,274.00 per month to $6,430.00 per month (Step 1 to Step 11).

Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver.

About the Position

Please Note: Review of applications will begin on October 23, 2026.

This position is a full-time, grant-funded position through June 30, 2027, with the possibility of reappointment.

The Postsecondary Program Specialist at Hayward Promise Neighborhoods (HPN) supports the execution and enhancement of internship programs aimed at fostering post-secondary readiness among students at California State University, East Bay, and partner K-12 schools and community colleges. This role involves managing the day-to-day operations of the internship programs, including recruiting, hiring, orienting, and overseeing interns from the Promise Interns, College Corps, and service-learning streams, ensuring compliance with all educational and partner agency requirements.

The Specialist will collaborate closely with university leadership, faculty, and external partners to develop professional development opportunities and coordinate events that engage and retain students in and supported by the internship programs. Additionally, this position requires the implementation of risk management policies and procedures, the development of performance metrics for program evaluation, and the preparation of compliance and performance reports to meet grant deliverables set forth by funders and institutional policies.

Responsibilities

Internship Program Management

• Manage the full cycle of internship program operations for 20-30+ Promise Interns, College Corps interns, and service-learning students across three regular cradle-to-career pipelines. This includes recruiting, hiring, orienting, and providing ongoing oversight.
• Oversee compliance with all internship requirements, including Live Scan, immunization records, and other partner agency mandates, and apply knowledge of applicable policies and regulations.

Performance Assessment and Reporting

• Develop and apply performance metrics to evaluate the success of pipeline strategies.
• Collect, analyze, and report data in alignment with grant requirements.
• Create and manage program budgets and reimbursements in collaboration with financial supervisors and analysts, applying extensive knowledge of fiscal analysis and budget management.

Risk Management and Compliance

• Implement and monitor campus and grant-mandated risk management policies and procedures pertaining to service learning, internship placements, and minors on campus.
• Collaborate with campus stakeholders to ensure all necessary risk protocols are rigorously followed, using analytical skills to evaluate and address potential risks.

Partnership Development and Program Coordination

• Represent HPN at strategy-related meetings and convenings with HPN’s partner agencies.
• Facilitate and optimize the delivery of key HPN solutions and programs that mutually benefit students and families, leveraging thorough knowledge of program administration.
• Collaborate with faculty, staff, and students to initiate and develop service-learning activities and events that actively engage targeted HPN students and families.

Minimum Qualifications

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Required Qualifications

• Bachelor’s degree in public administration, Education, Social Sciences, or a related field (or equivalent administrative experience).
• Experience working with college students, internship programs, or workforce development initiatives.
• Strong project management and organizational skills, with the ability to handle multiple priorities.
• Knowledge of risk management policies, compliance requirements, and student internship best practices.
• Ability to analyze and report program data for evaluation and grant compliance.
• Excellent interpersonal and communication skills to engage with students, faculty, and community partners across diverse backgrounds.
• Strong understanding of cradle-to-career services and resources for children and families.
• Maintain a flexible work schedule that may frequently include evening and weekend activities in community locations.
• Access to reliable transportation and a valid driver's license for regular travel to community locations and events.
• Recognize when information is appropriate for public distribution and when it needs to be kept confidential.
• Advanced knowledge of and ability to use a variety of technologies including, but not limited to: Microsoft Office, Suite, Google Suite, Zoom, and general in-house platforms and data collection tools.

Preferred Skills and Knowledge

• Master’s degree in social work, social studies, public administration, public health, education, or a related field.
• Proven work experience involving the study, analysis, and/or evaluation of qualitative or qualitative data leading to the development or improvement of administrative policies, procedures, practices, or programs.
• Demonstrated ability to create and disseminate marketing and communication material with attention to detail and graphic design elements to effectively promote HPN related programming and resources.

Physical Requirements

• Ability to perform the essential functions of the position with or without reasonable accommodation.
• Work is performed primarily in an office and community-based setting and may require extended periods of computer use.
• May be required to move, transport, or set up materials and equipment weighing up to 10 pounds.
• Ability to communicate and exchange information and to operate standard office technology and equipment.

Condition(s) of Employment

Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.

All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department.

EEO Statement

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal State, East Bay provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. The CSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Other Information

All California State University campuses, including Cal State East Bay, are smoke and tobacco-free.

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available from the university.

Sponsorship

Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer.

Mandated Reporter

The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment.