Partner & Public Sector Events Coordinator

ProducePay; Austin (TX); Hybrid; USD 54,000 - 75,000; Full time

Benefits offered by this job

Health, dental, and vision benefits

Paid time off

401k contribution

Disability coverage

Life insurance

Job summary

Motive in Austin seeks a highly organized Events Marketing Specialist to provide day-to-day operational support across our tradeshow and events portfolio. This remote, early career role reports to the Manager, Events Marketing and will be the backbone behind a busy event calendar.

You’ll own checklists, manage booth assets, handle vendor paperwork, and turn post-show leads into clean files for sales. This hands-on role emphasizes logistics over strategy, offering exposure to Salesforce, Asana,

Qualifications

• 0 to 2 years of experience in marketing, events, hospitality, operations, or a related coordination role.
• Strong organizational skills with ownership of checklists, trackers, and deadlines.
• High attention to detail; you catch the wrong shipping address and missing invoices.
• Clear, responsive written communication with internal teams and external vendors.
• Willingness to learn Salesforce, Marketo, Asana, and event registration platforms.
• Dependable under pressure with a calm, practical approach when plans change on show day.

Responsibilities

• Own the pre-show and post-show checklist for assigned events, keeping deadlines, owners, and status current in Asana and on the events calendar.
• Manage booth assets, swag, and collateral end to end, including inventory, shipping, tracking, returns, and reorders.
• Handle vendor and purchasing paperwork, including purchase orders, invoices, vendor onboarding, W-9s, and certificates of insurance, and keep budget trackers accurate.
• Submit and track Marketing Operations requests for registration pages, pre-show and post-show emails, and Salesforce campaign setup.
• Format post-show lead lists for handoff to Data Quality and Marketing Operations, and pull registration, attendance, and scan data into the standard post-event report.
• Coordinate internal attendee logistics such as hotel blocks, badges, registrations, and deadline reminders, and provide onsite support including booth setup, teardown, and day-of coordination.
• Track deadlines and requirements unique to partner, Networks, and public sector programs, including sponsor commitments, association memberships and renewals, exhibitor and speaker submissions, procurement forms, and compliance documentation.

Skills

Organizational skills

Attention to detail

Written communication

Problem solving under pressure

Education

Bachelor's degree or equivalent practical experience

Tools

Salesforce

Marketo

Asana

Job description

Motive in Austin seeks a highly organized Events Marketing Specialist to provide day-to-day operational support across our tradeshow and events portfolio. This remote, early career role reports to the Manager, Events Marketing and will be the backbone behind a busy event calendar.

You’ll own checklists, manage booth assets, handle vendor paperwork, and turn post-show leads into clean files for sales. This hands-on role emphasizes logistics over strategy, offering exposure to Salesforce, Asana,