Part-Time Youth STEM Administrative Assistant

University Of Michigan; Ann Arbor (MI); Hybrid; USD 22,000 - 28,000; Part time

Job summary

The University of Michigan's Michigan Engineering Zone (MEZ) is seeking a part-time Administrative Support Assistant to help with daily operations of youth STEM programs in Detroit. You will handle front-facing inquiries, manage files, track participation, assist with events, and support staff to keep programs running smoothly for students, families, and partners.

The role emphasizes organization, reliability, and welcoming communication with youth and families; hybrid onsite/offsite work with

Qualifications

• High school diploma or equivalent.
• Strong organizational skills and attention to detail.
• Effective verbal and written communication skills.
• Ability to communicate professionally and respectfully with youth, families, colleagues, and community members.
• Basic proficiency with email, spreadsheets, shared documents, and digital file-management systems.
• Ability to work independently, manage routine responsibilities, and follow through on assigned tasks.
• Dependable, collaborative, and comfortable working in a youth-centered environment.

Responsibilities

• Welcome students, families, and visitors and respond to routine in-person inquiries.
• Answer and route incoming calls, document requests, and communicate follow-up needs to appropriate staff.
• Maintain accurate digital and physical files, attendance records, student participation data, invoice confirmations, and other program documentation.
• Track missing or outstanding information and provide staff with regular status updates.
• Connect students with available resources.
• Help prepare program materials and spaces for daily activities; maintain organized supplies and monitor inventory.
• Assist with youth events, including RSVPs, preparation, setup/breakdown, day-of logistics, and documentation.
• Perform other related administrative and program-support duties as assigned.

Skills

Strong organizational skills

Effective verbal and written comms

Proficiency with email and sheets

Independent work

Youth-centered collaboration

Education

High school diploma or equivalent

Tools

Digital file-management systems

Job description

The University of Michigan's Michigan Engineering Zone (MEZ) is seeking a part-time Administrative Support Assistant to help with daily operations of youth STEM programs in Detroit. You will handle front-facing inquiries, manage files, track participation, assist with events, and support staff to keep programs running smoothly for students, families, and partners.

The role emphasizes organization, reliability, and welcoming communication with youth and families; hybrid onsite/offsite work with