Part-time Temporary Facilities Rental Coordinator

Des Moines Area Community College; Ankeny (IA); On-site; USD 26,000 - 30,000; Part time

Job summary

Des Moines Area Community College is seeking a Part-time Temporary Facilities Rental Coordinator to assist with coordinating facilities rental and events operations, including room scheduling and reservations, contract management, and related administrative tasks.

The role requires reviewing requests for policy alignment, creating contracts, handling invoicing, and liaising with campus stakeholders. Schedule is Monday-Friday with flexible daytime hours up to 1,250 hours per year.

Qualifications

• High School graduate or equivalent.
• Three years of clerical, general office, or facility/events management experience.
• Ability to interpret and apply policies and procedures.
• Ability to plan, organize, and manage time.
• Strong communication skills.
• Knowledge of current software applications.

Responsibilities

• Review Facilities Request forms to ensure the event aligns with DMACC policies and procedures.
• Create DMACC contract for facility use and collect Proof of Liability Insurance.
• Manage rental/event invoicing.
• Coordinate requests for waiver of fees and recommend designation of DMACC Sponsored Events/ DMACC Event to VP of Operations/President.
• Maintain Pending Event Lists and communicate with stakeholders.
• Recommend changes to DMACC Event request forms and website.
• Maintain and review rates for facility rentals in coordination with Executive Campus Deans and VP of Operations.
• Serve as point of contact for Ankeny Campus events that are not in Building 5 or 7.
• Coordinate walk-throughs, communicate with affected departments, security, and Facility Planning and Management stakeholders.

Skills

Strong communication

Policy interpretation

Time management

Education

High School diploma or equivalent

Post-secondary education substitute for experience

Tools

Microsoft Office

Job description

Part-time Temporary Facilities Rental Coordinator

Position Information

Job Title Part-time Temporary Facilities Rental Coordinator

Campus

Job Number 26-T52

Employment Date As soon as possible.

Job Category Part-time Temporary Staff Positions

Salary Information

$19.40 per hour.

Job Summary

Assist in the coordination of facilities rental and events operations including room scheduling and reservations, contract management, and general administrative/clerical responsibilities.

Essential Functions

• Review Facilities Request forms to ensure the event aligns with DMACC policies and procedures.
• Create DMACC contract for facility use and collect Proof of Liability Insurance.
• Manage rental/event invoicing.
• Coordinate requests for waiver of fees and recommend designation of DMACC Sponsored Events/ DMACC Event to VP of Operations/President.
• Maintain Pending Event Lists and communicate with stakeholders.
• Recommend changes to DMACC Event request forms and website.
• Maintain and review rates for facility rentals in coordination with Executive Campus Deans and VP of Operations.
• Serve as point of contact for Ankeny Campus events that are not in Building 5 or 7.
• Coordinate walk-throughs, communicate with affected departments, security, and Facility Planning and Management stakeholders.

Required Qualifications

• High School graduate or equivalent.
• Three years of clerical, general office, or facility/events management experience. (Post-secondary education in any field may substitute for up to one year of the required experience. Fifteen semester hours are equivalent to six months of experience).
• Ability to interpret and apply policies and procedures.
• Ability to plan, organize, and manage time.
• Strong communication skills.
• Knowledge of current software applications.

Desired Qualifications

• Post-secondary education.
• Experience with organizing and managing facilities rentals.

Work Schedule

Monday-Friday, flexible daytime schedule up to 1,250 hours per year.

Posting Date

Posting Date 09/9/2026

Des Moines Area Community College shall not engage in nor allow discrimination covered by law against any person, group or organization. This includes in its programs, activities, employment practices, or hiring practices, and harassment or discrimination based on race, color, national origin, creed, religion, sex, sexual orientation, gender identity, age, disability, genetic information (in employment) and actual or potential parental, family or marital status. Veteran status in educational programs, activities, employment practices, or admission procedures is also included to the extent covered by law.

Individuals who believe they have been discriminated against may file a complaint through the College Discrimination Complaint Procedure. Complaint forms may be obtained from the Executive Campus Dean’s office, the Executive Academic Deans’ office, the Judicial Officer, or the EEO /AA Officer, Human Resources https://www.dmacc.edu/hr/index.html .

ADA questions and concerns may be directed to the Section 504/ ADA Coordinator at 2006 S. Ankeny Blvd, Bldg 6, Ankeny, IA 50023, phone [phone], [e-mail] .

Questions or complaints about this policy may be directed to the Director of the Office for Civil Rights, U.S. Department of Education, Cesar E. Chavez Memorial Building, 1244 Speer Boulevard, Suite 310, Denver, CO 80204-3582, Telephone: [phone], FAX : [phone], TDD 800-877-8339, Email: OCR [e-mail] .