Part-Time Temporary Degree Progress Specialist

University of Utah; Salt Lake City (UT); On-site; USD 28,000 - 48,000; Part time

Job summary

The University of Utah is seeking a Part-Time/Temporary Degree Progress Specialist to support the Assistant Registrar for Academic Progress by auditing degree progress, validating data, and resolving discrepancies in degree audits. This role collaborates with undergraduate departments, curriculum teams, and Registrar offices to ensure accurate student records.

Responsibilities include reviewing transcripts, processing exceptions, and contributing to system improvements while maintaining clear

Qualifications

• Bachelor's degree in a related field or equivalency (one year of education can be substituted for two years of related work experience) plus one year directly related experience.
• Demonstrated ability to work independently, analyze and make decisions related to program content.
• Strong coordination and organizational skills required to prioritize conflicting deadlines.
• Demonstrated human relations and effective communication skills are also required.

Responsibilities

• Assist with data and transcript analysis, including progress testing, review, reporting, and troubleshooting.
• Perform data validation and quality assurance checks on degree audit records migrated to the new degree audit system verifying program requirements, course completion, as well as manual entry of exceptions.
• Maintain records of data anomalies and actions taken during review contributing to a shared record used for tracking and auditing purposes.
• Collaborate to review and reconcile student records, including identifying records with incomplete, inconsistent, or non-standard data.
• Assist with processing exceptions, petitions, and waivers within the degree audit system.
• Assist the Senior Assistant Registrar for Graduate Records with administrative and analytical curriculum review as needed.
• Help resolve curriculum related issues and discrepancies.
• Support continuous improvement efforts related to curriculum processes, data quality, and operational workflows.
• Performs other duties as assigned.

Skills

Communication skills

Organizational skills

Independent work

Education

Bachelor's degree or equivalency

Tools

Stellic or similar degree audit tools

Job description

Job Summary

The Part-Time/Temporary Degree Progress Specialist provides administrative and analytical curriculum and degree audit review support to the Assistant Registrar for Academic Progress. This role focuses on ensuring the accuracy and consistency of students' academic progress through degree audits. This will include auditing student records, manually process exceptions, and identifying discrepancies using the university catalog. The Degree Progress Specialist works collaboratively with undergraduate departments, the curriculum team, and other Registrar functional areas. This position may also review and assist with Graduate School curriculum and degree audits as needed.

This position supports institutional efforts to maintain clear, well-documented, and systematized academic records, ensuring accurate data and will work with team members in the University Registrar's Office, curriculum contacts, and other campus partners whose roles contribute to the development of the academic offerings.

Applicants residing outside of Utah are welcome to apply. However, the employee's work location must be approved by the University. Remote work from locations outside of Utah is subject to review and approval based on applicable employment laws, tax and payroll requirements, and business need.

Responsibilities

• Assist with data and transcript analysis, including progress testing, review, reporting, and troubleshooting.
• Perform data validation and quality assurance checks on degree audit records migrated to the new degree audit system verifying program requirements, course completion, as well as manual entry of exceptions.
• Maintain records of data anomalies and actions taken during review contributing to a shared record used for tracking and auditing purposes.
• Collaborate to review and reconcile student records, including identifying records with incomplete, inconsistent, or non-standard data.
• Assist with processing exceptions, petitions, and waivers within the degree audit system.
• Assist the Senior Assistant Registrar for Graduate Records with administrative and analytical curriculum review as needed. This may include monitoring, reviewing, and updating graduate program requirements to ensure accurate content, consistent formatting, and publication across institutional platforms and websites.
• Help resolve curriculum related issues and discrepancies.
• Support continuous improvement efforts related to curriculum processes, data quality, and operational workflows.
• Performs other duties as assigned.

Minimum Qualifications

Bachelor's degree in a related field or equivalency (one year of education can be substituted for two years of related work experience) plus one year directly related experience . Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Strongly Preferred

• Experience working in a registrar's office or higher education administrative environment.
• Demonstrated knowledge of student records management and academic policies.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Excellent written, verbal, and interpersonal communication skills.

Preferred

• Experience using Stellic or similar degree audit and academic planning tools.
• Familiarity with academic policies and degree requirements.
• Experience with curriculum management or academic catalog.

Special Instructions

Required 5 professional references, information requested: First and Last Name, Relation, Company, Email and Phone Number

Requisition Number: PRN17285N

Full Time or Part Time? Part Time

Work Schedule Summary: This is a part time, fixed term position of nine months at no more than 20 hours a week, with some availability during regular office hours of Monday – Friday 8:00am – 5:00pm MT. This position will not work the week of November 23rd – November 27th, or December 21st, 2026 – January 4th, 2027.

Department: 00296 - Registrar's Office

Location: Campus

Pay Rate Range: $20 - $35 per hour, commensurate with experience. Candidates with a background in registrar operations, curriculum management, or degree audit will be considered at the higher end of the range.

Close Date: 10/09/2026