Part-Time Saves Assistant

City of Palmdale, California; Palmdale (CA); On-site; USD 35,000 - 38,000; Full time

Job summary

The City of Palmdale is seeking an entry-level SAVES Assistant to support daily operations of the SAVES food bank. You will assist with food distributions, warehouse inventory, client services, and volunteer coordination, including occasional event support.

This fast-paced role requires basic social service knowledge, ability to lift up to 50 pounds, and willingness to work weekends, holidays, and some evenings. The position is on-site in Palmdale, California.

Qualifications

• Knowledge of social service programs and modern office practices.
• Proficiency in English spelling, grammar, and punctuation.
• Ability to assign and supervise volunteers in a program setting.
• Comfort with basic data recording and reporting.

Responsibilities

• Support SAVES program clients with access to food, transportation and shelter.
• Assist in food distribution and warehouse organization.
• Screen, qualify and refer clients for services.
• Handle clerical duties: filing, phones, records and reports.
• Supervise volunteers when SAVES Coordinator is absent.
• Coordinate with community programs and events.

Skills

Social services knowledge

Office practices

English usage

Volunteer management

Education

High school diploma or GED

Tools

Computer

Job description

Description

The full salary range for this position is as follows: $25.21 to $32.18. Expected hiring range is as follows: $25.21-$27.80. The SAVES Assistant is a hands-on, fast-paced position that supports the daily operations of the South Antelope Valley Emergency Services (SAVES) food bank. This position is not a traditional office position. Responsibilities include supporting food distributions, organizing warehouse inventory and supplies, assisting clients, coordinating volunteers, and supporting community programs and special events.

Distinguishing Characteristics

This entry level class of the series is distinguished from higher levels by routine and repetitive duties performed according to established procedures. Incumbents are closely supervised in their initial assignments. As they gain experience, incumbents will work more independently in routine work.

Examples of Essential Functions

• Assist in providing services related to the SAVES program including providing clients access to food, transportation and shelter.
• Perform client related activities including receiving and storing food, assisting the public in applying for program services and distributing food to qualified participants.
• Screen and qualify clients for food and shelter vouchers; refer clients to other agencies as appropriate for other services.
• Perform administrative and clerical duties related to program activities including typing, filing, maintaining records and files, and answering phones.
• Compile and tabulate a variety of statistical records of activities; prepare routine statistical reports.
• Clean and maintain the physical area containing food and supplies; assist in unloading food and supplies from delivery vehicles.
• Maintain food inventory on computer.
• Supervise program operations in absence of SAVES Coordinator.
• Assign work to volunteers as necessary.
• Perform related duties as assigned.

Qualifications

Knowledge of:

• Basic principles and practices of social service programs.
• Modern office practices, methods, procedures and computer equipment.
• English usage, spelling, grammar, and punctuation.
• Principles and practices of assigning work to volunteers.

Ability To:

• Learn about community organizations and resources available to those in need of emergency services.
• Physically move and lift food and supplies related to the program.
• Assign and review the work of volunteers.
• Learn and apply pertinent City and program policies and procedures.
• Communicate clearly and concisely, both orally and in writing.
• Maintain basic program statistics and records, prepare routine reports.
• Establish and maintain effective working relationships with those contacted in the course of work.

Experience:

One year of social service experience including clerical duties is preferred. Experience working / volunteering in a food bank environment is preferred.

Education:

High school diploma or G. E. D

License or Certificate:

Possession of a valid California driver's license by time of appointment is required.

Working Conditions:

Physical Demands: Mobility: frequent standing for long periods of time; frequent use of keyboard; frequent sitting for long periods of time; regular climbing, reaching bending and squatting. Lifting: frequently up to 25 pounds; occasionally up to 50 pounds. Vision: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision. Dexterity: frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching. Hearing/Talking: frequent hearing and talking, in person and on the phone. Emotional/Psychological: frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone. Environmental: frequent exposure to noise.

Work is performed in a typical temperature-controlled office environment subject to typical office noise and environment. This position will also work in a warehouse environment and outdoors on a regular basis, with exposure to extreme weather. The SAVES program operates 7 days a week. The regular work schedule includes one weekend day per week. Positions will be required to work holidays and some evenings as well. Positions may require occasional overtime and travel is rare.

The City of Palmdale is noted for its highly skilled workforce, with a large concentration of aerospace firms located at Air Force Plant 42 and nearby Edwards Air Force Base. Its family-oriented and culturally enhancing venues, such as the Palmdale Playhouse, DryTown Water Park and Palmdale Amphitheater, make Palmdale "a place to call home." Palmdale is located approximately one hour north of Los Angeles off the Antelope Valley Freeway (SR-14). It encompasses 106.6 square miles and has a population of approximately 165,450. The City is served by several school districts and has a growing retail and commercial base. For more information, visit www.CityOfPalmdaleCA.gov.

Business Hours

Normal operating hours are from 7:30 am to 6:00 pm Monday - Thursday. CLOSED on Friday.

Union

The Teamsters Local 986 represents certain positions in the City's Public Works Maintenance Division and Parks and Recreation Department.

Executive Employees

Additional benefits apply to the positions of Deputy Director, Director, Deputy City Manager and Assistant City Manager. These are at-will positions and do not serve a probationary period.

Employment Information

RESIDENCE within the City is not required. AN ELIGIBILITY LIST of the most qualified applicants will be compiled based on the results of the selection process. The list will remain in place for a period to be determined by Human Resources.

The benefits listed here apply to full-time positions, not to part-time employees unless described.

A PROBATION PERIOD of one year minimum applies to initial employment with the City.

VACATION, HOLIDAYS AND LEAVE: The City provides 15 paid holidays per year and 80 hours vacation (years one through four) with a maximum accrual of 240 hours. Exempt employees accrue 80 hours of administrative leave per year with a maximum accrual of 240 hours.

SICK LEAVE: Employees accrue 96 hours per year with a maximum accrual of 800 hours. Part-time employees shall accrue one (1) hour of Sick Leave for every 20 hours worked. Total accrued bank sick leave may not exceed 80 hours.

RETIREMENT: The City is a member of the California Public Employees' Retirement System (CalPERS). Full-time employees will be enrolled in either the New Member or Classic plan, as defined by CalPERS. New Members are enrolled in the 2% @ 62 formula and pay the full 7.75% employee contribution. Classic Members are enrolled in the 2% @ 60 formula and pay the full 7% employee contribution.

All other part-time employees are covered under the Public Agency Retirement Services (PARS).

WELLNESS PROGRAM: Employees may be reimbursed up to $500 per fiscal year for qualified wellness expenses.

DIRECT DEPOSIT: Direct Deposit is mandatory for all new employees.

INSURANCE: The City offers group health, dental/vision, long term and short term disability, and a $50,000 life insurance policy for full-time employees. The City contributes towards the employee's health insurance.

DEFERRED COMPENSATION: The City offers a Deferred Compensation Plan which enables full-time employees to contribute on a tax deferred basis. The City matches up to $200 per month.

BILINGUAL STIPEND: Eligible employees may receive bilingual pay.

OVERTIME COMPENSATION: Overtime is accrued at time-and-a-half for eligible employees for time physically worked in excess of the regular 40-hour work week.

PART-TIME EMPLOYEES: Part-time employees are reviewed for merit salary advancement but are not eligible for any other benefits listed.

MILEAGE PAY: Any employee may be reimbursed for work related mileage at a rate consistent with IRS guidelines when assigned to use their private vehicle on City business.

SOCIAL SECURITY: The City does not participate in Social Security and does not deduct Social Security payments from any employee's salary. The City deducts 1.45% of salary for Medicare and makes a 1.45% matching contribution.

• Benefits can change at any time.