Administrative Program Specialist

HACLA; Los Angeles (CA); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical/Dental/Vision

PERS retirement

Paid time off

Partial telework program

Job summary

HACLA seeks a program administrator to plan, coordinate, and evaluate multiple community services, including digital inclusion, youth development, and family support. This role will oversee computer labs and public spaces, implementing best practices and capital investments to improve learning outcomes and community engagement.

You will build partnerships, prepare budgets and grant proposals, manage contracts, and supervise staff to deliver high-impact programs for residents of public and

Qualifications

• Bachelor’s degree in public administration, business administration, social work or closely related field; three years of professional program administration experience.
• Knowledge of public and business administration principles, budget management, and program evaluation.
• Strong oral and written communication; ability to supervise staff and manage contracts.

Responsibilities

• Coordinate and evaluate multiple program areas (digital inclusion, youth development, community services).
• Oversee Housing Authority computer labs and public spaces to enable learning and engagement.
• Prepare budgets, RFPs, proposals and administer contracts with service providers.
• Develop partnerships with external organizations to leverage resources and ensure steady program delivery.

Skills

Public administration

Budgeting

Staff supervision

Oral and written communication

Partnership development

Education

Bachelor’s degree in public administration, business administration, social work or related field

Job description

Special Note: The posted salary is an estimate of the potential annual pay. Final offer will be dependent on qualifications and experience.

Position is open until filled.

SUMMARY

Under general direction this position is responsible to plan, organize, coordinate, implement and evaluate one or more assigned functions or program areas such as digital inclusion & literacy, child care, youth development, fund raising and sponsor identification, community and cultural arts, recreational services, family and senior services, or other assigned functions; conducts administrative studies and analysis to solve problems of budget, organization, program, procedure, employee utilization, capital projects or equipment; service coordination, develops and recommends program guidelines, standards, procedures, policies and protocols; develops schedules, priorities, reports and standards for achieving program goals.

This position will oversee the utilization and programming of the Housing Authority’s Computer Labs and other public spaces to be centers for learning, engagement, wellness and positive activity; develop and implement best practice programmatic and capital investments to improve functionality and outcomes; seek out and nurture partnerships with other organizations to leverage resources and bring consistent, meaningful programs and opportunities to residents of public and affordable housing. This position will participate in a team focused on people-based strategies to impact the economic, health and educational trajectories of Housing Authority residents.

Principal Duties And Responsibilities

Meets and contacts a wide variety of community partners promoting and implementing programs for Housing Authority clients. Must also assist the staff of Housing Authority in establishing and maintaining program services. Acts as a liaison for the Housing Authority; meets with representatives of various agencies, community groups, and service providers in coordinating services provided to Housing Authority clients, confers with staff on program problems and resolves issues and problems; prepares and reviews reports on the effectiveness of program activities and prepares executive briefings, special and annual reports. Prepares program budget requests; develops Request for Proposals (RFP)/scope of work for procurement of client services; administers contracts with outside service providers; prepare and administer grant proposals. Establish and maintain cooperative working relationships with a variety of individuals, community groups, service providers, sponsors, and agencies; conduct and attend meetings to provide information, enlist support, resolve issues, and plan/coordinate activities. Participate with a variety of Housing Authority committees, study groups, and task forces; attend a variety of meetings including staff and departmental meetings. Participates in collaborative meetings and acts as a liaison to communicate with partners and HACLA. Prepare and make oral and written presentations before Board of Commissioners, committees, community groups, professional groups and other agency bodies to coordinate, improve, and stimulate interest in the program and to secure financial support. May supervise and evaluate the performance of assigned staff; prepare and/or oversee the preparation of training, operational manuals, educational materials and information of assigned program areas; also be able to perform related duties as required.

Knowledge, Skills And Abilities

Requires knowledge of principles and practices of public and business administration, social services programs, including organization, personnel and fiscal management, and program management; statistical and research methods;; oral and written communication skills; applicable sections of federal, state and local rules, regulations, and laws; technical aspects of assigned functions and program areas; public speaking; budget preparation and administration; and supervision. Knowledge of community outreach and engagement is preferred with experience working with large collaborations and/or contract teams.

Ability to coordinate and perform a variety of complex administrative and staff duties; develop working technical knowledge of a variety of unrelated areas quickly and accurately; work independently with little direction; establish and maintain effective working relations with others; meet schedules and timelines; plan, develop and administer programs; research data and prepare reports; communicate effectively both orally and in writing; work confidentially with discretion; present ideas and concepts persuasively in speaking before groups or writing for publication; interpret, apply and explain laws, codes, regulations, policies, and procedures; analyze situations accurately and adopt effective course of action; supervise assigned staff and work collaboratively in a team environment.

Minimum Qualifications

Any combination of education and experience that is equivalent to a Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, social work or a closely related field, and three (3) years of increasingly responsible experience in a professional program administration experience including at least one year in field of assignment.

Special Requirement

Must possess current valid California driver's license.

Selection Procedure

Applications will be reviewed for relevant experience, education, and training. Applications must be detailed and complete for proper evaluation. Resumes may be included but may not be submitted in lieu of application content. Only the MOST QUALIFIED APPLICANTS will be invited to interview. Applicants must pass each phase of the interview process with a rating of 80% or higher to continue in the selection process. Applications will be reviewed for relevant experience, education and training. The application must be detailed and complete for proper evaluation prior to examination.

Hiring Information

All job offers are contingent upon successful completion of a pre-employment evaluation, which includes: a post-offer medical examination (includes drug and alcohol screening), criminal records check, employment history and education verification, and documentation of the right to work in the United States.

Candidates will start at STEP ONE of an eight step salary range unless there are special exceptions in accordance with the Personnel Rules.

Disability Accommodation

If you require special testing accommodations due to a physical, mental or learning disability, please call [phone] for special assistance. Special testing accommodations may be arranged if verification of the disability is provided by a physician, rehabilitation counselor, or other authority.

We are an Equal Opportunity/Affirmative Action Employer.

Candidates who require a reasonable accommodation in any portion of the selection process should state their need in writing when submitting an application.

NOTE: The provisions of this announcement do not constitute an expressed or implied contract and any provisions contained in this announcement may be modified or revoked without notice.

As an At-Will, non-represented employee, the incumbent must participate in mandatory direct deposit of payroll as a condition of new and continued employment.

Required

Pursuant to the Housing Authority of the City of Los Angeles' Conflict of Interest Policy, new and existing employees are required to refrain from participating in activities, employment or enterprises, which are in conflict with public interest and/or with his or her duties as an employee of the Authority. A copy of the Conflict of Interest Policy may be obtained by visiting our website at:

HACLA Benefits

Short-Term Disability/Long-Term Disability/Mandatory Life: Pension Plan: General Leave/Holidays/PTO: Additional Optional Benefits:

• Medical/Dental/Vision Plan:
• HACLA will provide up to 100% of the CalPERS medical premium rate for Los Angeles, San Bernardino & Ventura Counties Kaiser rates for employee only, employee + one dependent, and employee + multiple dependents as applicable
• HACLA will provide 100% of basic Dental HMO rates for employee only, employee + one dependent, and employee + multiple dependents as applicable
• HACLA will provide 100% basic Vision coverage for employee only, employee + one dependent, and employee + multiple dependents as applicable
• $250 OPT OUT payment is available for employees with a qualifying health plan outside of the employer network.
• Employees have the option to choose additional optional insurance such as Dental PPO, Custom Vision, additional medical coverage, and voluntary additional life insurance.
• HACLA will provide 100% of STD/LTD/Mandatory Life premiums for all eligible employees to maintain the IRS 125 Plan
• HACLA retirement plan is the Public Employees' Retirement System (PERS). Vesting is five (5) years.
• For Classic members, the pension formula is 2.7% at 55 with members contributing 8% of their wages towards their retirement.
• For PEPRA members, the pension formula is 2% at 62, with members contributing 7.75% of their wages towards their retirement.
• CalPERS will make the determination regarding the type of membership for which the eligible employee will qualify.
• Annual leave accruals vary, depending upon the type of job/position (membership in employee organizational group) and years of service. Length of service increases accrual rates by employee organizational group when service requirements are met.
• Newly Hired Annual Accruals:
• At-Will/Non-Represented accrual per pay period 5.23 hours (17 days annually)
• Council of Housing Professionals-Management accrual per pay period 4.15 hours (14 days annually)
• Council of Housing Professionals-Administration accrual per pay period 6.78 hours (22 days annually)
• Service Employees International Union (Local 721) accrual per pay period 6.78 hours (22 days annually)
• Los Angeles County Building and Construction Trades Council accrual per pay period 5.23 hours (17 days annually)
• American Federation of State, County and Municipal Employees accrual per pay period 6.78 hours (22 days annually)
• 14 Observed Holidays:
• New Year's Eve; New Years Day; Martin Luther King Jr's Birthday; President's Day; Cesar Chavez Day; Memorial Day; Juneteenth; Independence Day; Labor Day; Veteran's Day; Thanksgiving Day; Day After Thanksgiving; Christmas Eve, and Christmas Day.
• 12 Floating Holiday hours annually
• Opportunity to earn up to 160 hours of Paid Time Off (PTO) for eligible exempt employees as comp time per calendar year. Employees may cash out up to 160 hours of accrued and unused PTO annually.
• Pre-Tax Deferred Compensation 457 Plan
• Group term life insurance
• Flexible Spending Account Options
• Tuition Reimbursement Program
• Employee Assistance Program
• Flexible Work Schedules
• Partial Telework Program
• Kaiser Medical Insurance - 50% employer covered medical through Kaiser Permanente if working 30 hours or more per week.
• Paid Sick Time - At least 40 hours or 5 days of sick leave after 90 days of employment.
• Eligible casual employees may enter as Classic or PEPRA members if qualifying requirements are met.
• Per-Diem employees are not eligible for the Public Employee Retirement System (PERS).
• Availability of benefits are dependent upon employment eligibility status with HACLA*