Part-time Regional Admissions Counselor - The Gatton Academy

Western Kentucky University; Bowling Green (KY); On-site; Part time

Job summary

An established educational institution seeks a dedicated Regional Admissions Counselor for a part-time role. This position involves recruiting and enrolling a diverse student body by building relationships with schools and representing the Academy at various events. The role requires excellent communication and organizational skills, self-motivation, and the ability to work independently. Ideal for someone passionate about education and eager to make a positive impact in the community, this position offers flexibility and the opportunity to engage with prospective students across Kentucky.

Benefits

Partial University tuition waiver

Professional development opportunities

Paid time off for holidays and vacation

Qualifications

• Bachelor's degree required with public speaking experience.
• Ability to work independently and manage a flexible schedule.

Responsibilities

• Support admissions processes to recruit a diverse student body.
• Build relationships with school administrators in Kentucky.
• Represent the Academy at recruitment events across the state.

Skills

Verbal communication skills

Written communication skills

Presentation skills

Organizational skills

Self-motivation

Relationship building

Education

Bachelor's Degree

Job description

Part-time Regional Admissions Counselor - The Gatton Academy

Category: Staff

Department: Gatton Academy of Math and Science

Locations: Bowling Green, KY

Posted: Mar 26, 2025

Closes: Open Until Filled

Type: Part-time

Ref.No.: PT8958

PositionID: 186773

About Western Kentucky University:

Western Kentucky University (WKU) is a student-centered, applied-research institution committed to providing its students with a transformative academic and social experience and to elevating its surrounding communities. Founded in 1906, WKU is the second largest undergraduate institution in the Commonwealth of Kentucky with approximately 15,035 students (29% first generation, 18% underrepresented minority, 1% international) and nearly 2,508 faculty and staff employees.

Western Kentucky University seeks to attract talented faculty and staff who are inspired individually to contribute to WKU's strategic plans and ongoing success. We offer comprehensive wellness and health benefits to employees and their families, including domestic partners and other qualified dependents and take pride in providing a workplace culture that supports balancing the responsibilities of work and family life. Paid-time off for holidays, vacation and sick leave, and a tuition discount program for employees and dependents are also provided.

Job Description:

The Carol Martin Gatton Academy of Mathematics and Science in Kentucky seeks qualified candidates for the position of Admissions Counselor. The Gatton Academy is a public residential STEM program established and funded by the Kentucky legislature. It is located on the campus of Western Kentucky University. Students complete their last two years of high school in the program while earning at least 60 hours of college credit. This is a 10-month, part-time position that reports to the Assistant Director of Admissions and Public Relations. This regional position serves central and southeastern Kentucky. Gatton staff are employees of WKU.

Primary Duties and Responsibilities

• Support Gatton Academy admissions processes to recruit, admit, and enroll a diverse student body.
• Build relationships with high school and middle school administrators and counselors throughout central and southeastern Kentucky to facilitate open communication regarding prospective students.
• Represent The Gatton Academy at recruitment events such as information sessions, school visits, and conference exhibits.
• Manage a complex schedule with frequent evening events and extensive travel.

Essential Functions

Recruitment

• Schedule, advertise, and conduct Gatton Academy information sessions at schools and community centers throughout northern and eastern Kentucky.
• Drop off materials and briefly meet with counselors at every high school and middle school in northern and eastern Kentucky annually.
• Connect with prospective students through social media, phone, and email to answer questions and provide information in a timely manner.
• Represent The Gatton Academy as an exhibitor at a wide range of events, such as student competitions, college and career fairs, and educator meetings and conferences.

Administrative or Managerial Functions

• Collect and input prospective student contact information into a Gatton database.
• Stay current on Gatton Academy events, highlights, and points of pride.
• Create reports on school visits, event attendance, and contact data.
• Assist the Assistant Director of Admissions and Public Relations with processing and reviewing admissions applications.
• Attend monthly staff meetings and Gatton Academy special events, such as Orientation Day.
• Perform other duties as assigned.

Essential Knowledge and Skills

• Excellent verbal and written communication skills, as well as presentation skills.
• Ability to handle difficult situations with tact and diplomacy.
• Self-motivation and ability to work independently with limited direct supervision.
• Ability to build effective relationships in keeping with the Gatton's Creed of Integrity, Compassion, and Respect.
• Excellent organizational skills.

Requirements:

• Bachelor's Degree.
• Public speaking experience and excellent presentation skills.
• Willing to work a variable schedule that includes evening hours and weekends.
• Willing to travel to various areas across the state for recruitment weekly and to Bowling Green monthly.
• Be at least 21 years of age and hold a valid driver's license.
• Willing to submit to a state and national criminal history background check.

Additional Information:

Compensation and Benefits

• 10-month, part-time position (20-25 hours/week)
• Professional development within Gatton and the University at-large.
• $20/hr - benefits include partial University tuition waiver.

Kentucky state law requires all public institutions of postsecondary education to conduct pre-employment criminal background checks to determine suitability for employment.

Western Kentucky University (WKU) is committed to a policy and practice of providing equal employment and educational opportunities to all individuals. In accordance with Title VI and VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Revised 1992, and the Americans with Disabilities Act of 1990, no form of discrimination or harassment will be tolerated at WKU on the basis of race, color, ethnicity, national origin, creed, religion, political belief, sex, sexual orientation, gender identity/expression, marital status, age, uniformed services, veteran status, genetic information, pregnancy, childbirth or related medical conditions, or physical or mental disability in admission to career and technical education programs and/or activities, or employment practices.

Persons with disabilities, who need reasonable accommodations to participate in the application and/or selection process, should notify the office of Institutional Equity. To request an accommodation, report a complaint, or ask questions regarding WKU's Discrimination and Harassment Policy, please contact Ms. Ena Demir, Executive Director/Title IX Coordinator via email at [e-mail] or by phone at [phone].

The following items must be submitted through this electronic talent management system:

• Resume

You will receive email confirmation once you have successfully completed the application process.