Part-Time Production & Facilities Coordinator

Chapman University; Orange (CA); On-site; USD 80,000 - 100,000; Part time

Job summary

A leading university seeks a part-time Production & Facilities Coordinator for the Department of Dance. This role includes scheduling productions, managing facility requests, and collaborating with faculty. Ideal candidates will have a background in Performing Arts and demonstrate strong organizational and communicative abilities.

Qualifications

• Bachelor’s degree in dance or Performing Arts or equivalent experience.
• Demonstrated skills in time management and organization.

Responsibilities

• Schedule and staff concerts, auditions, and manage performance deliverables.
• Oversee student crew for department productions and manage facility usage.

Skills

Time Management

Analytical Skills

Organizational Skills

Communication

Interpersonal Skills

Attention to Detail

Proficiency in Microsoft Office Suite

Education

Bachelor’s degree in Dance or Performing Arts

Job description

Part-Time Production & Facilities Coordinator

Part-Time Production & Facilities Coordinator

Production Coordinator Responsibilities

Position Title:

Part-Time Production & Facilities Coordinator

Position Type:

Regular

Job Number:

SA49224

Full or Part Time:

part-time 20-29 hours weekly

Fair Labor Standard Act Classification:

Non-Exempt

Anticipated Pay Range:

$26.30 - $30.00

Pay Range Information:

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

Job Description Summary:

The Department of Dance in the College of Performing Arts at Chapman University seeks a part-time Production and Facilities Coordinator to play a vital role in scheduling and staffing concerts, running department auditions for productions, organizing deliverables for performances and tours, and overseeing the usage of the new Sandi Simon Center for Dance. This position reports to the Chair and works closely with the College of Performing Arts production team and dance faculty. 20 hours a week, which will include some evenings and weekends. Summer 2025 start date.

Responsibilities:

Production Coordinator Responsibilities

• Collaborate with the college on yearly production calendars.
• Schedule venues for department productions.
• Organize and run auditions for Fall and Spring seasons for the Department of Dance.
• Oversee student crew for department productions.
• Work with directors, help market and ticket independently produced dance concerts.
• Liaison with consultants and directors to track music rights procedures for concerts,
• Hire and schedule video, photography, and upload collateral for department concerts.
• Organize tours and other department-sponsored off-campus performances.

Facilities Coordinator Responsibilities

• Review & reserve studio & classroom usage requests from students, student clubs, Chapman community & outside vendors, and high schools.
• Work with Event Operations office to coordinate facilities & studio usage for summer intensive programs.
• Schedule student and faculty rehearsals related to annual productions & performance events.
• Ensure safety protocols for using the studios, classrooms & Performance Studio are in place & accessible.
• Manage building & studio access for faculty, staff, and students.
• Provide information on building equipment needs & maintenance of equipment & furniture.
• Work with the Dance Chair to collaborate with Musco Center for the Arts and other Dance Residency events.

Required Qualifications:

• Bachelor’s degree in dance or within Performing Arts or other closely related field, or equivalent combination of education and experience.
• Demonstrated skills in time management.
• Must be willing to work nights and weekends.
• Strong analytical and organizational skills.
• Strong communication and interpersonal skills to interact with diverse constituents.
• Ability to interface professionally and respectfully with various levels of students, co-workers, external clients, and vendors.
• Ability to troubleshoot technical and staffing issues relating to events and performances. Attention to detail with an ability to maintain meticulous records.
• Proficiency in the use of Microsoft Office Suite applications.
• Ability to set priorities and organize work to meet multiple and competing deadlines.

Desired Qualifications:

• Experience reading, understanding, and processing contracts for vendors.
• Experience in dance, overseeing dance productions and scheduling dance facilities.
• Ability to learn and use various software programs.

Special Instructions to Applicants:

Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. Chapman University does not sponsor applicants for Staff and Administrator positions for work visas.

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate

Minimum Number of References:

3

Maximum Number of References:

5