Part-Time Payroll and Benefits Coordinator

Paycom; Charlottesville (VA); On-site; USD 34,000 - 48,000; Full time

Job summary

Brooks Family YMCA in Charlottesville, VA is seeking a Payroll and Benefits Coordinator to ensure accurate and timely payroll processing and to manage employee benefit programs.

The position is in-office for 15-20 hours per week. You will compile time data, process biweekly payroll, oversee benefits open enrollment, administer retirement transmittal, and audit payroll records while maintaining confidentiality and compliance with applicable laws.

Qualifications

• 3–5 years HR/admin experience with payroll and benefits knowledge.
• Non-profit sector experience preferred.
• Proficient in Excel and payroll reporting.
• Ability to maintain integrity and discretion.
• Strong communication and diverse stakeholder engagement.

Responsibilities

• Compile, record and process employee time and payroll data; biweekly payroll.
• Review attendance data and payroll reports for accuracy; notify staff of missing items.
• Ensure compliance with payroll tax regulations and wage laws.
• Administer benefits programs and coordinate open enrollment.
• Process retirement transmittal and reconcile in YMCA system.
• Audit payroll records and HR changes; handle garnishments.

Skills

Payroll administration

Communication

Discretion & integrity

Team collaboration

Tools

Excel

HRIS

Reporting tools

Job description

Job Details: Job Location: Brooks Family YMCA - CHARLOTTESVILLE, VA 22902, Salary Range: $25.00 - $35.00 Hourly, POSITION SUMMARY:

This position supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living, and social responsibility. The Payroll and Benefits Coordinator plays a critical role in ensuring the accurate and timely processing of payroll and managing employee benefit programs.

The anticipated schedule for this position will be working fully in-office for 15-20 hours a week.

ESSENTIAL FUNCTIONS:

• Compiles, records and processes employee time and payroll data; generates biweekly payroll.
• Reviews time and attendance data and various payroll reports for completeness and accuracy; communicates with staff about missing items.
• Ensures compliance with federal, state, and local payroll tax regulations and wage laws.
• Compiles, processes and distributes payroll reports for internal management review, as needed.
• Handles payroll discrepancies, adjustments, and corrections promptly.
• Administers employee benefits program and coordinates open enrollment periods; communicates benefit options to employees and resolves benefits-related issues as needed.
• Reviews and reconciles monthly benefit invoices to the payroll deductions report and approves for payment.
• Processes retirement transmittal and reconciliation in YMCA retirement system.
• Conduct audits of payroll records and changes made by HR.
• Processes garnishments through HRIS platform and verifies deductions occur properly.
• Performs other duties as assigned.

LEADERSHIP COMPETENCIES:

• Advancing Our Mission & Cause: Engaging Community, Volunteerism, Philanthropy, Change Leadership
• Building Relationships: Collaboration, Communication & Influence, Inclusion
• Leading Operations: Critical Thinking & Decision Making, Fiscal Management, Functional Expertise, Innovation, Program/Project Management
• Developing & Inspiring People: Developing Self & Others, Emotional Maturity

Qualifications:

• Three to five years related HR/admin experience with knowledge of insurance, benefit elections, and payroll.
• Experience in a non-profit setting preferable.
• Proficient in standard business software with strong working experience in Excel and reporting.
• Ability to work with integrity, discretion, and a professional approach.
• Ability to relate effectively to diverse groups of people from all social and economic segments of the community.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of the job, the employee is regularly required to use a computer for extended periods of time and able to communicate using a computer and phone/smart device.
• The employee is required to sit and reach frequently and must be able to move around the work environment.
• The employee must occasionally lift and/or move up to 10 pounds.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.