Part-Time Paralegal – Patent & Trademark Prosecution

Rock IP; Dallas (TX); Remote; USD 10,000 - 60,000; Part time

Job summary

Rock IP, PLLC is seeking a detail-oriented Part-Time Paralegal skilled in patent and trademark prosecution. The role involves preparing and filing applications, monitoring deadlines, and providing essential support to attorneys for both patent and trademark matters. Ideal candidates should possess at least three years of relevant experience and strong communication skills while working effectively in a remote environment.

Qualifications

• Minimum 3 years of experience with patent and trademark prosecution.
• Proficient with USPTO systems and international filing systems.
• Strong written and verbal communication skills.

Responsibilities

• Prepare and file U.S. and PCT patent applications.
• Conduct preliminary trademark clearance searches.
• Monitor prosecution deadlines and manage client communications.

Skills

Organizational skills

Attention to detail

Communication skills

Tools

USPTO systems

IP docketing software

Job description

• Part-Time Paralegal – Patent & Trademark Prosecution Location : Remote Position Type : Part-Time (10–25 hours / week) Reports To : Firm Attorneys About the Role Rock IP, PLLC is seeking an experienced, detail-oriented Part-Time Paralegal to support our growing intellectual property practice.
• This fully remote role requires direct experience with both patent and trademark prosecution.
• The ideal candidate is a proactive, self-motivated professional capable of managing a diverse docket across multiple jurisdictions with minimal supervision.
• Work with attorneys to prepare and file U.S. and PCT patent applications using Patent Center and ePCT.
• Assist in preparing and filing responses to U.S.
• Patent Office Actions under attorney supervision.
• Prepare Application Data Sheets (ADSs) and coordinate with outside vendors for preparation of formal patent drawings.
• Prepare and file Information Disclosure Statements (IDSs), assignments, declarations, and other formal documents using Patent Center and Assignment Center.
• Proactively monitor all patent prosecution deadlines, including office action responses, filings, allowances, and maintenance fee deadlines; coordinate client reminders, track instructions, and manage responses.
• Draft and send client reporting correspondence for all official patent communications, including filings, office actions, Notices of Allowance, grants, and maintenance events.

Trademark Prosecution :

• Conduct preliminary trademark clearance searches and summarize findings for attorney review.
• Prepare and file U.S. trademark applications through Trademark Center and Madrid Protocol applications through WIPO’s Madrid e-Filing system.
• Assist in preparing and filing responses to U.S.
• Trademark Office Actions under attorney supervision.
• Assist in gathering and reviewing trademark specimens and preparing post-registration maintenance filings, including post-registration declarations.
• Track and report trademark renewal and maintenance deadlines for U.S. and international registrations.

General IP Support :

• Coordinate foreign patent and trademark filings with foreign associates and maintain accurate records of correspondence and filings.
• Monitor and manage prosecution dockets, deadlines, and client communications.
• Maintain organized IP records, update docketing systems promptly, and prepare accurate billing entries.
• Provide administrative support including client reporting, document management, and communication tracking.
• Assist with client intake and new matter setup, including collecting onboarding information and entering IP data into the docketing system.
• Qualifications Minimum 3 years of experience supporting patent and trademark prosecution matters.
• Proficiency with USPTO systems (Patent Center, Trademark Center, Assignment Center) and international filing systems (ePCT, WIPO’s Madrid e-Filing, and / or EPO online services).
• Experience with IP docketing software (e.g., AppColl, Anaqua, or Foundation IP).
• Excellent organizational skills and strong attention to detail.
• Strong written and verbal communication skills.
• Availability to work 10–25 hours per week with flexibility for remote collaboration.
• Preferred Traits Highly organized with a proactive, deadline-driven approach.
• Able to work independently and manage multiple priorities in a fast-paced, virtual environment.
• Prior experience working in a law firm or in-house legal department preferred.
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