Part Time Operations Finance Manager

IndySHRM; United States; Remote; USD 30,000 - 50,000; Part time

Job summary

A leading organization seeks a Part Time Operations Finance Manager to oversee accounting tasks, manage payroll, and support operational activities. The ideal candidate will be detail-oriented, highly organized, and have experience with bookkeeping and financial management software. This role entails a diverse range of responsibilities including finance, operations, HR, and tech support.

Qualifications

• Superb attention to detail and highly organized.
• Working knowledge of GAAP.
• High level of comfort with financial management technologies.

Responsibilities

• Manage payroll and financial processes closely with accountants.
• Provide project management for various operational activities.
• Aid in HR processes including hiring and benefits administration.

Skills

Attention to detail

Organizational skills

Communication

Adaptability

Relationship building

Education

2+ years of bookkeeping experience

1+ years of experience working with Quickbooks Online

Job description

About the Part Time Operations Finance Manager Role
The Part Time Operations Finance Manager will be responsible for working directly with outside bookkeepers to complete the daily accounting activities such as paying invoices and processing expense reports and payroll. Exceptional attention to detail is necessary in order to ensure timely and accurate financial reporting for the organization. They will also work closely with all departments to support staff related travel and other expenditures. This role will support essential operations that span the Sister District organization. The Part Time Operations Finance Manager is expected to be highly organized, and able to manage short term tasks and projects along with long term projects, and be able to communicate confidently and effectively with staff at all levels of the organization.

Responsibilities

• Finance: (60%)
  - Work closely with outside accountants to process weekly payments and ensure payroll and related benefits are properly run. Set up and maintain state and local payroll tax reporting, and ensure state unemployment and workers compensation are paid timely and accurately.
  - Manage the organization’s credit cards system, including one time use credit cards for employee travel, and coding transactions at month-end.
  - Manage the expense reimbursement process in Gusto.
  - Support annual audit; coordinate with outside accountants to prepare tax filings (990s), allocate costs, and other finance activities.
  - Assist the Head of Operations in reconciling income,and with additional tasks as needed.
  - Assist in preparing and verifying all departmental budgets
• Operations: (30%)
  - For all departments, provide project management, scheduling, administrative, and other support for programs, internal and external meetings, events, and special projects as needed.
  - Event planning and project management of Leadership Workshops, Staff Retreat, and GOTV Travel
  - Respond to email in the HQ@ and careers@ accounts in a timely and appropriate manner.
  - Contribute to continual improvement of the organization’s written processes and systems.
  - Manage all physical mail sent through the organization’s virtual mail account.
  - Provide support for the deposit of donation checks that arrive by mail, including ensuring that checks are deposited into the proper account, that the bookkeeper accurately reflects the deposits into the proper account, and that donation restrictions are properly recorded
  - Prepare the HQ calendar for each new year, ensure the calendar remains up to date for office closures throughout the year. Provide reminder notices in Slack to staff and volunteers in advance of office closures. Schedule reminders for BIPOC and Staff Coffees. Ensure All Hands Calls are scheduled around office closures.
  - Support the Operations Department in reaching its Key Results and Tasks each year.
  - Manage biannual ActBlue refresh process with Development, Operations, and Digital Teams.
  - Manage grassroots fundraising processes, including fulfilling volunteer requests for ActBlue links, refcode updates, and offline donations to candidates.
  - Support new team/affiliate technology onboarding; support onboarding for Action Network, Mobilize, Slack and Periscope Access.
• Human Resources (5%):
  - Aid in the administration of benefits, including open enrollment
  - Manage the monthly time allocations
  - Support the hiring, onboarding and offboarding process for employees and fellows, including posting open positions and project managing the hiring process
  - Research and help plan professional development opportunities
  - Support Operations team in improving staff culture, including staff appreciation
• Tech (2%)
  - Act as a liaison between Sister District staff and The Movement Cooperative, and project manage staff technology related requests.
  - Together with the Digital and Tech Departments, troubleshoot general technology issues as they arise on our platforms, including Action Network.
• Other (3%)
  - Perform other tasks to support the organization as assigned.

Essential knowledge, skills + experience

• Superb attention to detail and highly organized
• 2+ years of bookkeeping experience
• 1+ years of experience working with Quickbooks Online
• Working knowledge of GAAP
• A high level of comfort with financial management technologies and excellent ability using Microsoft Excel, Google Sheets and Google Drive.
• Adaptable to a fast paced working environment
• Ability to work independently and collaboratively as needed
• Ability to communicate clearly and efficiently - both written and oral
• Demonstrated experience with Google Workspace
• Experience with and interest in cultivating strong relationships and working closely with people
• Demonstrated interest in the mission, vision and values of Sister District.

Bonus Points:

• Campaign compliance experience
• Understanding and experience working with multi entity organizations, including 527, PAC, and 501(c)(4) organizations, and fiscal sponsorships.