Part-Time Operations & Finance Adminstrator

SC Governor's School for the Arts and Humanities Foundation, Inc.; Greenville (SC); On-site; USD 28,000 - 34,000; Part time

Job summary

Governor's School for the Arts and Humanities Foundation is seeking a Part-Time Operations & Finance Administrator in Greenville, SC to serve as the operational backbone of the organization.

This detail‑oriented role supports financial operations, grant administration, board records, and office systems, enabling leadership to focus on mission impact and fundraising. The position is approximately 20 hours per week with a flexible schedule.

Qualifications

• Three or more years of experience in office administration, operations, nonprofit administration, accounting support, executive support, or a related field.
• Exceptional organizational and project management skills.
• Strong written and verbal communication abilities.
• Demonstrated attention to detail and accuracy.
• Ability to manage multiple priorities independently.
• High degree of professionalism and discretion when working with confidential information.

Responsibilities

• Financial Administration & Fund Management: monitor fund reports, reconcile and report distributions monthly, prepare funding availability reports, coordinate fund transfers, manage Divvy card program, process mail and financial docs.
• Grant Administration: review grant requests, assemble documentation, coordinate approvals, verify funding availability, create grant procedure materials.
• Board & Executive Support: maintain board records and governance docs, coordinate meetings, prepare packets, record minutes, support calendar and travel logistics.
• Operations & Systems Management: administer project management systems, maintain Google Workspace and shared drives, coordinate with vendors, develop SOPs, manage records retention.
• Office Operations & HR Support: answer main line, organize staff meetings, manage supplies, support onboarding/offboarding, coordinate access and facilities.

Skills

Organizational skills

Project management

Written and verbal communication

Attention to detail

Multitasking

Discretion with confidential info

Nonprofit administration experience

Tools

Google Workspace

Project management software

Spreadsheet and financial reporting tools

CRM systems

Electronic records management

Job description

Part-Time Operations & Finance Administrator

Location: Greenville, SC

Schedule: Part-Time (Approximately 20 Hours per Week)

Reports To: Executive Director

Organization: Governor's School for the Arts and Humanities Foundation

Help Power a Mission That Changes Lives

The Governor's School Foundation is seeking an organized, detail-oriented, and highly dependable Part-Time Operations & Finance Administrator to serve as the operational backbone of our organization.

This role is ideal for someone who enjoys creating order, managing details, improving systems, and ensuring that important work gets done efficiently and accurately. While not a fundraising position, this role is critical to our success, supporting financial operations, grantmaking administration, board governance, office management, and organizational systems that allow our leadership team to focus on advancing the Foundation's mission.

If you are a proactive professional who takes pride in being the person who keeps everything running smoothly behind the scenes, we'd love to hear from you.

What You'll Do

Financial Administration & Fund Management

• Monitor fund reports and identify unusual activity.
• Track, reconcile, and report fund distributions on a monthly basis.
• Prepare funding availability reports for school departments.
• Coordinate fund transfers and support accounting processes.
• Manage and reconcile the organization's Divvy card program.
• Process incoming mail, checks, and financial documentation.

Grant Administration

• Receive and review grant requests for completeness and alignment with funding requirements.
• Assemble supporting documentation and maintain accurate records.
• Coordinate the grant approval process and communicate status updates.
• Verify available funding and facilitate approved transfers.
• Create and distribute instructional materials regarding grant procedures.

Board & Executive Support

• Maintain board records, board portals, and governance documentation.
• Coordinate board and committee meetings.
• Prepare and distribute board packets.
• Record and distribute meeting minutes.
• Support the Executive Director with calendar management, meeting logistics, and travel coordination.

Operations & Systems Management

• Serve as the organization's primary administrator for project management systems.
• Support staff adoption and use of organizational technology tools.
• Maintain Google Workspace and shared drive organization.
• Coordinate with technology vendors and support compliance efforts.
• Develop, document, and maintain standard operating procedures (SOPs).
• Manage document retention and records management processes.

Office Operations & HR Support

• Answer and manage the main office phone line.
• Coordinate staff meeting agendas and internal office activities.
• Manage office supplies and operational purchasing.
• Support employee onboarding and offboarding logistics.
• Coordinate equipment, access credentials, parking permits, and related administrative needs.

Qualifications

Required

• Three or more years of experience in office administration, operations, nonprofit administration, accounting support, executive support, or a related field.
• Exceptional organizational and project management skills.
• Strong written and verbal communication abilities.
• Demonstrated attention to detail and accuracy.
• Ability to manage multiple priorities independently.
• High degree of professionalism and discretion when working with confidential information.

Preferred

• Experience in a nonprofit environment.
• Experience supporting boards, committees, or governance functions.
• Familiarity with accounting, expense management, or fund administration.
• Experience with grant administration or educational organizations.

Technical Skills

• Google Workspace (Gmail, Drive, Docs, Sheets, Calendar)
• Project management software
• Spreadsheet and financial reporting tools.
• CRM systems
• Digital filing and records management systems

What Success Looks Like

The Operations & Finance Administrator helps create the conditions for mission success by ensuring organizational operations are efficient, accurate, and dependable.

Success in this role includes:

• Timely and accurate financial and grant administration.
• Well-organized board and committee processes.
• Effective use of project management systems across the organization.
• Consistently maintained operating procedures and records.
• Strong operational support that frees leadership to focus on mission impact and fundraising.

Why Join Us?

The Governor's School Foundation offers an opportunity to contribute to a meaningful mission while working in a flexible, part-time professional role. You'll be a key member of a small, collaborative team and will have a direct impact on the effectiveness of an organization dedicated to supporting exceptional educational opportunities for students.