Part Time Operations Assistant - Marin

Varley; Larkspur (CA); On-site; USD 50,000 - 75,000; Full time

Job summary

Varley is seeking a Store Operations professional to manage stock movement from delivery to shop floor, maintain stockroom organization, and ensure inventory integrity across the store. This role acts as a central operational function within the store, ensuring all product movement, stock processes, and back-of-house activities are executed with accuracy, pace, and consistency.

You will collaborate with store leadership, merchandising, and the retail team to support trading priorities and

Qualifications

• Minimum 2 years’ experience in stockroom, warehouse, or inventory management (retail preferred).
• Strong understanding of stockroom operations including receiving, unpacking, storing, and replenishing merchandise.
• Experience in stock control, audits, and stock take processes.
• Familiarity with POS and inventory management systems is beneficial.
• Strong organisational skills with high attention to detail and accuracy.
• Ability to manage multiple operational priorities in a fast-paced environment.
• Strong problem-solving skills, particularly in stock accuracy and process improvement.
• Clear and effective communication across store and head office teams.

Responsibilities

• Oversee all inbound and outbound shipments, ensuring accurate and timely processing.
• Verify deliveries and confirm receipt with relevant head office teams, highlighting and resolving discrepancies.
• Act as the key point of contact between store, warehouse, and head office for all stock movement and logistics queries.
• Maintain a clean, organised, and efficient stockroom that supports safe handling and easy product access.
• Implement and maintain health & safety standards, ensuring a hazard-free working environment and reporting issues promptly.
• Continuously improve stockroom processes to enhance efficiency, speed, and accuracy.
• Conduct regular cycle counts, stock audits, and checks to ensure high inventory accuracy.
• Identify, investigate, and resolve stock discrepancies in a timely manner.
• Lead and support full and half-year stock takes in collaboration with store management.
• Monitor stock levels and collaborate with merchandising and management teams to maintain optimal inventory availability.
• Communicate required stock adjustments due to known losses, discrepancies, or theft.
• Develop and support processes that minimise stock loss and improve overall inventory control.
• Ensure seamless flow of stock from stockroom to sales floor to support product availability.
• Communicate key stock updates including new arrivals, replenishment priorities, sell-through performance, and product recalls.
• Respond promptly to shop floor stock requests, ensuring accurate and timely replenishment.
• Work closely with the retail team to align stockroom priorities with commercial and trading needs.
• Manage the identification, documentation, and processing of damaged or faulty stock.
• Inspect incoming deliveries and report any damage or quality issues immediately.
• Coordinate with store management to ensure damaged stock is processed in line with company procedures.
• Maintain accurate records of damaged stock and highlight recurring supplier or product issues.
• Monitor and maintain appropriate levels of store supplies, including packaging, stationery, and operational materials.
• Place and track orders with suppliers or relevant departments to ensure continuous availability.
• Follow up on deliveries and resolve any supply discrepancies or delays.
• Ensure all stockroom and operational activities comply with company health & safety standards.
• Maintain a clean, safe, and well-organised back-of-house environment at all times.
• Identify and report operational risks or hazards promptly.
• Support consistent adherence to stockroom procedures and company policies.

Skills

Stockroom operations

Inventory management

Cycle counts

Audits

Stock take processes

POS systems

Organisational skills

Attention to detail

Communication

Independent work

Flexibility

Education

Retail or inventory management training (optional)

Tools

POS systems

Job description

Varley is a contemporary fashion brand for the modern woman. Founded in 2015 by husband-and-wife Lara and Ben Mead, we are an international, family-run business headquartered between London, Los Angeles, and New York.

We create year-round collections designed to build an elevated wardrobe for how women live and move. From knitwear and outerwear to everyday staples and active pieces, our collections blend style, function, and versatility.

Varley exists to instil quiet confidence through meaningful connections that enhance everything women already are. As women’s lives evolve, so do we.

Our international family-run team is 85% female, making us proud to be a brand for women, by women. We are guided by two core beliefs: the pursuit of quality in everything we do and looking after one another.

Role Overview

The Store Operations role is responsible for ensuring the efficient and accurate flow of stock throughout the store, from delivery to the shop floor. This role maintains high standards of stockroom organisation, inventory integrity, and operational efficiency to support commercial performance and a seamless customer experience.

The role acts as a central operational function within the store, ensuring all product movement, stock processes, and back-of-house activities are executed with accuracy, pace, and consistency.

Working closely with store leadership, merchandising, and the retail team, the Store Operations role ensures stock availability, supports trading priorities, and maintains a safe, structured, and well-organised stockroom environment

Key Responsibilities

1. Stockroom & Delivery Management

• Oversee all inbound and outbound shipments, ensuring accurate and timely processing.
• Verify deliveries and confirm receipt with relevant head office teams, highlighting and resolving discrepancies.
• Act as the key point of contact between store, warehouse, and head office for all stock movement and logistics queries.
• Maintain a clean, organised, and efficient stockroom that supports safe handling and easy product access.
• Implement and maintain health & safety standards, ensuring a hazard-free working environment and reporting issues promptly.
• Continuously improve stockroom processes to enhance efficiency, speed, and accuracy.

2. Inventory Control & Stock Accuracy

• Conduct regular cycle counts, stock audits, and checks to ensure high inventory accuracy.
• Identify, investigate, and resolve stock discrepancies in a timely manner.
• Lead and support full and half-year stock takes in collaboration with store management.
• Monitor stock levels and collaborate with merchandising and management teams to maintain optimal inventory availability.
• Communicate required stock adjustments due to known losses, discrepancies, or theft.
• Develop and support processes that minimise stock loss and improve overall inventory control.

3. Merchandising & Shop Floor Collaboration

• Ensure seamless flow of stock from stockroom to sales floor to support product availability.
• Communicate key stock updates including new arrivals, replenishment priorities, sell-through performance, and product recalls.
• Respond promptly to shop floor stock requests, ensuring accurate and timely replenishment.
• Work closely with the retail team to align stockroom priorities with commercial and trading needs.

4. Damaged Stock Management

• Manage the identification, documentation, and processing of damaged or faulty stock.
• Inspect incoming deliveries and report any damage or quality issues immediately.
• Coordinate with store management to ensure damaged stock is processed in line with company procedures.
• Maintain accurate records of damaged stock and highlight recurring supplier or product issues.

5. Store Supplies & Packaging Management

• Monitor and maintain appropriate levels of store supplies, including packaging, stationery, and operational materials.
• Place and track orders with suppliers or relevant departments to ensure continuous availability.
• Follow up on deliveries and resolve any supply discrepancies or delays.

6. Operational Standards & Compliance

• Ensure all stockroom and operational activities comply with company health & safety standards.
• Maintain a clean, safe, and well-organised back-of-house environment at all times.
• Identify and report operational risks or hazards promptly.
• Support consistent adherence to stockroom procedures and company policies.

Skills and Competencies

• Minimum 2 years’ experience in stockroom, warehouse, or inventory management (retail preferred).
• Strong understanding of stockroom operations including receiving, unpacking, storing, and replenishing merchandise.
• Experience in stock control, audits, and stock take processes.
• Familiarity with POS and inventory management systems is beneficial.
• Strong organisational skills with high attention to detail and accuracy.
• Ability to manage multiple operational priorities in a fast-paced environment.
• Strong problem-solving skills, particularly in stock accuracy and process improvement.
• Clear and effective communication across store and head office teams.
• Ability to work independently while supporting wider team objectives.
• Reliable, proactive, and consistent in execution.
• Physically capable of stockroom operational requirements.
• Fully flexible, including availability for weekends, peak seasons, and changing business demands.