Part Time Operations Assistant - Marin

VARLEY CLOTHING LIMITED; Larkspur (CA); On-site; USD 24,796 - 38,572; Full time

Job summary

Varley Clothing seeks a Store Operations professional to ensure accurate stock flow from delivery to shop floor. You will maintain stockroom organisation, ensure inventory integrity, and support commercial performance with efficient processes.

You will partner with store leadership, merchandising, and retail teams to optimise stock availability, manage cycles counts, and uphold safety standards, delivering a seamless customer experience. This full-time role requires flexibility for weekends.

Qualifications

• Minimum 2 years’ experience in stockroom, warehouse, or inventory management (retail preferred).
• Strong understanding of stockroom operations including receiving, unpacking, storing, and replenishing merchandise.
• Experience in stock control, audits, and stock take processes.
• Familiarity with POS and inventory management systems is beneficial.
• Strong organisational skills with high attention to detail and accuracy.
• Ability to manage multiple operational priorities in a fast-paced environment.
• Clear and effective communication across store and head office teams.

Responsibilities

• Oversee inbound and outbound shipments, ensuring accurate processing.
• Verify deliveries and confirm receipt with head office teams, resolving discrepancies.
• Act as the key contact between store, warehouse, and head office for stock movement.
• Maintain a clean, organised stockroom that supports safe handling and easy access.
• Implement and maintain health & safety standards and report issues promptly.
• Continuously improve stockroom processes to enhance efficiency and accuracy.
• Conduct regular cycle counts, stock audits, and checks for high inventory accuracy.
• Identify and resolve stock discrepancies promptly and support stock takes.
• Monitor stock levels and collaborate to maintain optimal inventory.
• Communicate stock adjustments due to losses or discrepancies.
• Develop processes that minimise stock loss and improve control.
• Ensure seamless flow of stock from stockroom to sales floor and communicate updates.
• Respond to shop floor stock requests with accurate replenishment.
• Work with retail team to align stockroom priorities with commercial needs.
• Identify and report damaged stock and coordinate processing per procedures.
• Maintain records of damaged stock and highlight recurring issues.
• Monitor store supplies and place orders to ensure continuity.
• Follow up on deliveries and resolve discrepancies or delays.
• Ensure all stockroom activities comply with health & safety standards.

Skills

Stockroom operations

Inventory management

Stock audits

POS knowledge

Organisational skills

Multi-tasking

Communication

Tools

POS systems

Inventory management software

Job description

About this position

About Varley Clothing

Varley is a contemporary fashion brand for the modern woman. Founded in 2015 by husband-and-wife Lara and Ben Mead, we are an international, family-run business headquartered between London, Los Angeles, and New York.

We create year-round collections designed to build an elevated wardrobe for how women live and move. From knitwear and outerwear to everyday staples and active pieces, our collections blend style, function, and versatility.

Varley exists to instil quiet confidence through meaningful connections that enhance everything women already are. As women’s lives evolve, so do we.

Our international family-run team is 85% female, making us proud to be a brand for women, by women. We are guided by two core beliefs: the pursuit of quality in everything we do and looking after one another.

Role Overview

The Store Operations role is responsible for ensuring the efficient and accurate flow of stock throughout the store, from delivery to the shop floor. This role maintains high standards of stockroom organisation, inventory integrity, and operational efficiency to support commercial performance and a seamless customer experience.

The role acts as a central operational function within the store, ensuring all product movement, stock processes, and back‑of‑house activities are executed with accuracy, pace, and consistency.

Working closely with store leadership, merchandising, and the retail team, the Store Operations role ensures stock availability, supports trading priorities, and maintains a safe, structured, and well‑organised stockroom environment

Key Responsibilities

1. Stockroom & Delivery Management

• Oversee all inbound and outbound shipments, ensuring accurate and timely processing.
• Verify deliveries and confirm receipt with relevant head office teams, highlighting and resolving discrepancies.
• Act as the key point of contact between store, warehouse, and head office for all stock movement and logistics queries.
• Maintain a clean, organised, and efficient stockroom that supports safe handling and easy product access.
• Implement and maintain health & safety standards, ensuring a hazard‑free working environment and reporting issues promptly.
• Continuously improve stockroom processes to enhance efficiency, speed, and accuracy.

2. Inventory Control & Stock Accuracy

• Conduct regular cycle counts, stock audits, and checks to ensure high inventory accuracy.
• Identify, investigate, and resolve stock discrepancies in a timely manner.
• Lead and support full and half‑year stock takes in collaboration with store management.
• Monitor stock levels and collaborate with merchandising and management teams to maintain optimal inventory availability.
• Communicate required stock adjustments due to known losses, discrepancies, or theft.
• Develop and support processes that minimise stock loss and improve overall inventory control.

3. Merchandising & Shop Floor Collaboration

• Ensure seamless flow of stock from stockroom to sales floor to support product availability.
• Communicate key stock updates including new arrivals, replenishment priorities, sell‑through performance, and product recalls.
• Respond promptly to shop floor stock requests, ensuring accurate and timely replenishment.
• Work closely with the retail team to align stockroom priorities with commercial and trading needs.

4. Damaged Stock Management

• Manage the identification, documentation, and processing of damaged or faulty stock.
• Inspect incoming deliveries and report any damage or quality issues immediately.
• Coordinate with store management to ensure damaged stock is processed in line with company procedures.
• Maintain accurate records of damaged stock and highlight recurring supplier or product issues.

5. Store Supplies & Packaging Management

• Monitor and maintain appropriate levels of store supplies, including packaging, stationery, and operational materials.
• Place and track orders with suppliers or relevant departments to ensure continuous availability.
• Follow up on deliveries and resolve any supply discrepancies or delays.

6. Operational Standards & Compliance

• Ensure all stockroom and operational activities comply with company health & safety standards.
• Maintain a clean, safe, and well‑organised back‑of‑house environment at all times.
• Identify and report operational risks or hazards promptly.
• Support consistent adherence to stockroom procedures and company policies.

Skills and Competencies

• Minimum 2 years’ experience in stockroom, warehouse, or inventory management (retail preferred).
• Strong understanding of stockroom operations including receiving, unpacking, storing, and replenishing merchandise.
• Experience in stock control, audits, and stock take processes.
• Familiarity with POS and inventory management systems is beneficial.
• Strong organisational skills with high attention to detail and accuracy.
• Ability to manage multiple operational priorities in a fast‑paced environment.
• Strong problem‑solving skills, particularly in stock accuracy and process improvement.
• Clear and effective communication across store and head office teams.
• Ability to work independently while supporting wider team objectives.
• Reliable, proactive, and consistent in execution.
• Physically capable of stockroom operational requirements.
• Fully flexible, including availability for weekends, peak seasons, and changing business demands.