Part-Time Operations Assistant

The Leumas Group; Fredericksburg (VA); On-site; USD 22,730 - 32,373; Part time

Benefits offered by this job

Competitive hourly pay

Paid time off

Growth opportunities

Collaborative culture

Job summary

The Leumas Group is seeking an organized Operations Assistant to support the leadership team in our Fredericksburg, VA office. This part-time, in-person role handles calendar management, onboarding, and routine office operations across multiple units.

Responsibilities include coordinating new hires, setting up workstations, managing Microsoft 365 accounts, and assisting with SharePoint workflows. A proactive, detail-oriented candidate will thrive in our mission-driven environment.

Qualifications

• Experience in office administration or operations.
• Proficiency with Microsoft 365 apps (Outlook, Excel, Teams, SharePoint).
• Experience managing user accounts in a business environment (Microsoft 365 Admin Center).
• Familiarity with Power Automate and SharePoint workflows is a plus.
• Strong organizational, multitasking, and communication skills.
• Valid driver's license and ability to run local errands.

Responsibilities

• Provide administrative support to the Operations Manager, including calendar management and scheduling.
• Greet visitors, answer phones, and maintain a professional office environment.
• Maintain office organization, supplies, and equipment.
• Coordinate new employee onboarding and workspace setup.
• Create and manage Microsoft 365 user accounts (Outlook, Teams, SharePoint, etc.).
• Support SharePoint administration and workflow improvements with Power Automate.
• Coordinate mail distribution and marketing packaging.
• Manage vehicle records and DMV-related tasks.
• Maintain vendor relationships and assist with purchasing.
• Support budget tracking for office expenses.
• Prepare internal policies and documents.
• Coordinate employee engagement activities and events.
• Assist with special projects and process improvements.

Skills

MS 365

Organizational skills

Communication

Multitasking

Time management

Independent worker

Tools

Microsoft 365 Admin

Power Automate

SharePoint

Outlook

Excel

Teams

Job description

Operations Assistant (Part-Time)

Location: Fredericksburg, VA

Job Type: Part Time - Three (3) days per week, 8:00 AM - 5:00 PM

Work Location: In Person

About Leumas

Leumas is a mission-driven enterprise operating at the intersection of government contracting, affordable housing, and community development. We are a dynamic and rapidly growing organization committed to operational excellence and meaningful social impact. As we continue to expand, we are seeking a highly organized, dependable, and proactive Operations Assistant to support our leadership team and ensure the smooth day-to-day operation of our corporate office.

This role is ideal for someone who enjoys wearing multiple hats, thrives in a fast‑paced environment, and takes pride in keeping an office organized, efficient, and running seamlessly.

Position Overview

The Operations Assistant provides administrative and operational support across multiple business units while serving as a key resource for office management, executive support, employee onboarding, and internal operations. This position works closely with the Operations Manager and leadership team to coordinate daily office activities, maintain organizational systems, support technology administration, and contribute to an exceptional employee experience.

Key Responsibilities

• Provide operational and administrative support to the Operations Manager, including calendar management, scheduling, correspondence, and meeting coordination.
• Serve as the primary point of contact for office operations, including answering phones, greeting visitors, and maintaining a professional office environment.
• Maintain office organization, including light office tidying, supply inventory, and ordering office materials as needed.
• Coordinate new employee onboarding, including preparing new hire binders, office workspaces, equipment, and orientation materials.
• Set up new computers, workstations, and office equipment for incoming employees.
• Create, manage, and maintain Microsoft 365 user accounts, including Outlook, Teams, SharePoint, Adobe, and other business applications.
• Assist with Microsoft SharePoint administration and support workflow improvements using Microsoft Power Automate.
• Coordinate company mail distribution, outgoing mailers, and business development marketing packages.
• Manage company vehicle records, coordinate vehicle tracking, and assist with DMV registrations, renewals, inspections, and related documentation.
• Maintain vendor relationships and assist with service agreements and operational purchasing.
• Support budget tracking for operational expenses and office‑related expenditures.
• Prepare and maintain company policies, procedures, forms, and other internal documentation.
• Coordinate employee engagement activities, company events, celebrations, and team‑building initiatives.
• Provide administrative support across departments and assist with special projects as assigned.
• Identify opportunities to improve operational efficiency and recommend process improvements.

Qualifications

• Previous experience in office administration, operations, executive support, or office management preferred.
• Strong proficiency with Microsoft 365, including Outlook, Excel, Teams, SharePoint, and related collaboration tools.
• Experience managing user accounts through Microsoft 365 Admin Center and other business applications is preferred.
• Familiarity with Microsoft Power Automate and SharePoint workflows is a plus.
• Excellent organizational, multitasking, and time management skills.
• Strong written and verbal communication abilities.
• High level of professionalism, discretion, and attention to detail.
• Ability to work independently while collaborating effectively across multiple departments.
• Valid driver's license with the ability to perform occasional local errands, including DMV visits and company‑related deliveries.

What We Offer

• Competitive hourly compensation.
• Paid time off.
• Professional growth and development opportunities.
• A collaborative, mission‑driven culture that values innovation, accountability, and continuous improvement.
• The opportunity to make a meaningful impact within a growing organization dedicated to strengthening communities nationwide.

Salary: $20.00 per hour