Part-time Operations Administrator

United Methodist Church; Madison (NJ); On-site; USD 25,000 - 40,000; Part time

Job summary

The General Commission on Archives and History is seeking a highly organized Part-Time Operations Administrator to support the General Secretary and manage office operations. This role involves administrative tasks, event planning, and maintaining records, requiring excellent communication and organizational skills. Ideal candidates will have a Bachelor's degree and 1-3 years of relevant experience, with proficiency in Microsoft Office Suite and virtual meeting platforms.

Qualifications

• 1-3 years of experience in office administration or as an administrative assistant.
• Experience in planning and coordinating virtual and in-person events.

Responsibilities

• Provide general administrative support; manage office operations and visitor inquiries.
• Plan and coordinate events, managing logistics and communications.

Skills

Organizational skills

Communication skills

Writing skills

Interpersonal skills

Education

Bachelor's degree in a relevant field

Tools

Microsoft Office Suite

Virtual meeting platforms

Job description

The General Commission on Archives and History is pleased to announce a search for a highly organized and proactive Part-Time Operations Administrator to join our team. The ideal candidate will provide administrative support to the General Secretary, manage office operations, coordinate virtual and in-person events, and handle visitor inquiries. The role demands excellent organizational, communication, and writing skills, along with the ability to manage multiple tasks with attention to detail.

Essential Functions:

• Provide general administrative support, including answering phone calls, greeting visitors, managing calendars, responding to emails, and maintaining electronic mailing lists.
• Maintain and organize office files, records, and documents.
• Handle incoming payments, manage the office checking account, process payment requests, and prepare monthly deposits to GCFA. Perform monthly credit card and financial reconciliations.
• Manage donations through Vanco, Venmo, cash, and check.
• Assist with meeting scheduling, preparing agendas, and taking minutes.
• Maintain office supplies and inventory, ensuring timely ordering and restocking.
• Assist in preparing and distributing the Historical Bulletin (annual WMHS newsletter) and other publications.
• Coordinate the creation of the annual meeting board book in collaboration with standing committees, board representatives, and staff.
• Process Historic Site applications and update Historic Site Register. Maintain an equipment inventory database.
• Assist with annual giving coordination and logistics.
• Notify resident bishops and communications teams of newly registered sites.

·Plan and coordinate both virtual and in-person events (meetings, conferences, workshops, etc.).

·Develops, implements, and maintains comprehensive board communication channels and relations.

·Coordinates Board meeting logistics, communications, and staff/member relations. Assists and supports the board onboarding process.

·Manage event logistics, including venue booking, attendee registration, and virtual meeting setup (e.g., Zoom, Microsoft Teams).

·Communicate with vendors, partners, and attendees to ensure smooth event execution.

·Submit work orders for building maintenance issues to Drew contact.

·Update GCAH web pages and create web documents as needed.

·Design and distribute promotional materials for events (flyers and invitations, etc.).

·Perform other duties as assigned.

Qualifications:

·Bachelor’s degree required in a relevant field

·1-3 years of proven experience in office administration or as an administrative assistant.

·Experience planning and coordinating both virtual and in-person events.

·Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, Microsoft Teams).

·Excellent organizational skills with the ability to manage multiple tasks efficiently.

·Strong interpersonal and communication skills, with the ability to work both independently and collaboratively.

·Knowledge of United Methodist history and organization is highly preferred.

Working Conditions

·Part-time, approximately 20 hours per week

Please include a resume and cover letter with your application.

General Commission on Archives and History is an Equal Opportunity Employer and actively seeks and encourages applications from minorities, women, and individuals with disabilities. All offers of employment are subject to the applicant successfully completing background, reference, and other applicable checks.

No Staffing Agencies or Recruitment Firms