Part-Time Office Assistant - Dining Services (Centerpointe) #721873990

Cal Poly Pomona Foundation, Inc; Pomona (CA); On-site; USD 42,000 - 52,000; Full time

Job summary

Cal Poly Pomona Foundation, Inc is seeking an Office Support to assist the Manager with procurement tasks, monitor inventory, and provide general administrative support. The role involves coordinating with vendors, tracking orders, and analyzing product trends to support sales.

You will handle purchasing across general merchandise, maintain records, and help train student staff, contributing to efficient operations and a customer-friendly shopping environment.

Qualifications

• Professional level of knowledge equivalent to an AA degree or higher.
• Bachelor's degree or higher preferred.
• Experience in merchandising and sales to retail and institutional customers.
• Previous experience working on a college campus preferred.

Responsibilities

• Assist with purchasing responsibilities within general merchandise categories and analyze sales metrics.
• Diligently manage inventory ordering and stock levels.
• Monitor orders and communicate with suppliers to ensure timely delivery.
• Conduct supplier assessments and engage in pricing evaluations.
• Manage special orders from quoting to sourcing and documentation.
• Provide office support tasks such as phones, correspondence, filing, and data entry.

Skills

Spreadsheets

Presentation software

Internet searches

Analytical skills

Organizational skills

Problem-solving

Education

AA degree

Bachelor's degree preferred

Job description

SUMMARY

Under the general supervision, the Office Support position is responsible for supporting the Manager with procurement-related tasks such as selecting the right product mix, managing purchase orders, order confirmations, monitoring inventory, and providing administrative support. This position will also work closely with vendors and keep track of orders and market trends.

SOME OF THE THINGS THAT YOU WILL GET TO DO

• Assist with purchasing responsibilities within all general merchandise categories. This includes in-depth analysis of product sales, cost of goods, margins and other various metrics used to make well-informed purchasing and reorder decisions.
• Examine and diligently manage inventory ordering and inventory stock levels.
• Monitor orders and maintain regular communication with multiple suppliers to ensure the prompt delivery of products, optimizing the potential for sales.
• Conduct supplier assessments, explore prospective vendors, and engage in pricing evaluation and negotiations as needed.
• Manage special orders, from quoting customers to sourcing products and creating/maintaining related documents, tracking, systems and relationships.
• Provide a wide range of general office tasks, including answering phones, preparing correspondence, filing, sending faxes, scanning documents and related data entry.
• Regularly communicate work/project status updates/challenges and task completions with direct supervisor.
• Schedule, supervise, train, develop, and hiring of student employees.
• Assist with creation and, development of procedures and departmental processes.
• Ensure a pleasant and secure customer shopping environment with well-signed, tagged, displayed, and priced merchandise while maintaining various visual standards to drive sales.
• Maintain precise records, including inventory, pricing, product margin, mark-downs, accounting documents, and related practices to ensure financial success.
• Collaborate effectively with staff at all levels within a diverse, multicultural, collaborative and inclusive environment.
• Strategize, manage, and collaborate with other departments which include various campus partners, such as marketing, to execute promotions, sales, and events related to product and service awareness.
• Demonstrate a high level of interactive customer service, efficient prioritization, and the ability to manage multiple projects simultaneously with proficiency.

COMPETENCIES

• Competence in spreadsheets, presentation software, and internet searches.
• Ability to plan and prioritize tasks.
• Strong analytical, organizational and problem-solving skills.
• Capability to work in a fast-paced environment and make meaningful contributions.

ADDITIONAL EXPECTATIONS

• Foster mutual respect among team members and demonstrate a commitment to student leadership.
• Maintain a valid driver's license and the ability to drive Foundation Vehicles.
• Participate in and complete mandatory training sessions.
• Apply policies and procedures to a variety of situations.
• Display resourcefulness and take initiative.
• Adhere to a regular work schedule, which may include evenings and weekends.

SUPERVISORY RESPONSIBILITIES

• Frequent supervision of part-time staff and/or student staff.
• Provides regular feedback and coaching to student team.

MINIMUM QUALIFICATIONS

• Professional level of knowledge is needed equivalent to that which would be acquired by completing a 2-year college degree program (AA degree) or an equivalent combination of education and experience.
• Bachelor's degree or higher preferred.
• Demonstrated experience in merchandising and sales to both retail and institutional customers.
• Previous experience working on a college campus preferred.

ABOUT US

As the largest employer of students on the Cal Poly Pomona campus, the Enterprises offers valuable work experience and hands-on training to approximately 1,500 Cal Poly Pomona students each year. The Enterprises offers positions in various fields; whether it is in the area of technology, science, retail, culinary arts, hospitality, management, leadership or research grants, these student employees participate in Cal Poly Pomona's learn-by-doing philosophy and acquire practical skills in their designated field of study.

The Enterprises also contributes operating support to nearly 1,100 Enterprises and scholarship programs every year, including Bronco Athletics and the Norman J. Priest Scholarship. In addition, the Enterprises administers grants and contracts, contributes to campus security, and supports several university publications.

The Enterprises contributes over $1 million annually to Cal Poly Pomona.

CSU along with Cal Poly Pomona Enterprises strongly recommend faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare an exemption from doing so. The systemwide policy can be found at COVID-19 Vaccination Interim Policy and any questions may be sent to [e-mail].

Cal Poly Pomona Enterprises, Inc. is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Cal Poly Pomona Enterprises, Inc. may provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodation with the employer.