Part-Time Office Administrator - Frankfort, KY

POWER USA; Frankfort (KY); On-site; USD 32,000 - 42,000; Full time

Job summary

Guidant Power is seeking an Office Administrator to support field technicians, customers, and office staff in our Frankfort, KY office. The role emphasizes organization, proactive assistance, and reliable teamwork to keep operations running smoothly.

The position requires in-person work multiple days a week and involves coordinating schedules, organizing documents, and providing general office support to ensure efficient project execution.

Qualifications

• Must have excellent organizational skills and attention to detail.
• Strong communication and customer service abilities are essential.
• Ability to multitask and adapt to changing priorities in a fast-paced office.
• Proficiency with common office software and file management is expected.

Responsibilities

• Support field technicians with scheduling and logistics.
• Coordinate travel arrangements for field technicians and trainers.
• Print, label, and organize project documents and materials.
• Maintain organized office environment and assist with administrative tasks.

Skills

Organizational skills

Communication

Customer service

Positive attitude

Multitasking

Teamwork

Independent work

Computer proficiency

Tools

Microsoft Office

Spreadsheets

PDF handling

Online file storage

Job description

Who we need:

We are looking for a highly organized and dependable individual who enjoys supporting others and keeping operations running efficiently behind the scenes. You should be detail-oriented, proactive, and comfortable juggling multiple priorities throughout the day

This role requires someone who communicates well, works collaboratively, and approaches every task with a positive attitude. No task is too small — whether it’s sorting labels, helping customers, organizing project files, or making a supply run, you understand that every detail matters

You should enjoy working with people and be the type of teammate others enjoy being around. Reliability, responsiveness, and a willingness to jump in wherever needed are essential to success in this role

What you’ll do:

• Field Team Support
• Gather job information and supplies needed for upcoming projects
• Print, cut, and organize arc flash labels
• Scan, upload, and organize project documentation and files
• Ship additional arc flash labels and other materials to customers.
• Print and ship reports, one-line drawings, and project documentation to customers
• Assist with preparing report books, drawings, and printed project materials
• General Office Support
• Order office and printer supplies as needed
• Assist leadership and office staff with administrative tasks and special projects
• Help maintain an organized, efficient, and positive office environment
• Support field technicians with scheduling, logistics, and project needs
• Populate field technicians’ calendars with project details, addresses, contacts, and project numbers
• Coordinate all travel arrangements for field technicians and trainers, including flights, rental cars, and hotels

What you bring to the table:

• This role is required to be in person in our Frankfort, KY officemultiple days a week
• Strong organizational skills and attention to detail
• Excellent communication and customer service skills
• A positive attitude and willingness to help wherever needed
• Ability to multitask and manage changing priorities in a fast-paced environment
• Strong teamwork and collaboration skills
• Ability to work independently and follow through on tasks
• Proficiency with computers and common office software such as Microsoft workspace, spreadsheets, PDFs, and online file storage systems
• Prior administrative, scheduling, customer service, or office support experience preferred

Who we are:

Guidant Power, provides electrical safety, training reliability and engineering services to industrial and commercial clients nationwide

Our team is growing, and we are looking for an Office Administrator in the Frankfort, KY office who will play a critical role in supporting our field technicians, customers, and office staff. This position is ideal for someone who enjoys helping others, staying organized, and being an essential part of a close-knit team.