Part-Time Museum Specialist

Gloucester County; Gloucester (VA); On-site; USD 15,000 - 21,000; Part time

Job summary

Gloucester County's Historic Resources Division is seeking a part-time Museum Specialist to support the Museum of History and Gloucester Historical Committee with administrative duties, data entry, and public engagement.

Under supervision, you will maintain records in PastPerfect, assist with donor and inventory tasks, coordinate tours and events, and help research grant opportunities, with a focus on accuracy and courteous communication.

Qualifications

• High school diploma with coursework in administrative support technology, computer science, business administration, or related field.
• 1–2 years of clerical/administrative experience.
• Any equivalent combination of training and experience providing the required skills.

Responsibilities

• Performs administrative and clerical duties for the Museum of History and the Gloucester Historical Committee, including preparing correspondences, minutes, flyers and publications.
• Maintains databases and records including use of PastPerfect Software.
• Responds to inquiries via telephone, email, and in-person; reviews the Museum of History webpage for accuracy.
• Assists with procurement of operating supplies, inventory review, and donation processing.
• Assists with collections management and organizing special projects and group tours.
• Supports grant research for the Historic Resources Division and other duties as assigned by supervisor.

Skills

Computer skills

Communication

Organizational skills

Interpersonal skills

Presentation skills

Education

High School Diploma

Tools

PastPerfect

Job description

The Gloucester County Department of Parks, Recreation & Tourism is currently seeking a part-time Museum Specialist to join our team. The successful candidate will demonstrate strong proficiency in computer skills, effective communication, excellent organizational abilities, interpersonal skills, and presentation capabilities.

(This position is 24 hrs. per week.)

Under supervision, the Museum Specialist performs administrative and clerical work for the Historic Resources Division of Parks, Recreation, and Tourism.

Employee must exercise independent judgment, discretion, and initiative in completing all job responsibilities. Employee must be able to establish and maintain cooperative, courteous, and positive communications with fellow employees, other personnel, and the general public.

This position reports to the Historic Resources Supervisor.

• Performs administrative and clerical duties for the Museum of History and the Gloucester Historical Committee including preparing correspondences, recording, and distributing minutes, preparing flyers and publications, etc.; assumes responsibility for correctness of spelling, punctuation, format, and grammar. Creates and manages volunteer docent schedule. Substitutes for docents when needed including on weekends and holidays.
• Maintains databases, records and documentation of the County's collection including use of PastPerfect Software.
• Responds to various inquiries and requests for historical, genealogical, and county information via telephone, email, and in-person. Reviews Museum of History webpage routinely for accuracy.
• Assists with procurement of operating supplies such as archival storage needs, office supplies, etc., including obtaining bids and price quotes. Assists with inventory review. Assists with receiving donations in accordance with the County's Donation Policy.
• Assists with the maintenance of various files, databases, and records including collections management utilizing specialized software in keeping with standards accepted by the American Association of Museums.
• Assists with organizing special projects and programs; assists with group tours and other events as needed. Assists with research for grant opportunities related to the Historic Resources Division.
• All other duties as assigned by supervisor.

• Possession of a high school diploma, supplemented by course work in administrative support technology, computer science, business administration, or related field.
• One (1) to two (2) years of clerical/administrative experience.
• Any equivalent combination of training and experience which provides the required skills, knowledge, and abilities.

Gloucester County is an Equal Opportunity Employer & Drug Free Workplace