Part-Time Listings Operations Coordinator

Gulfshore Life; Town of Florida (NY); On-site; USD 27,552 - 41,328; Part time

Job summary

Gulfshore Life is seeking a Part-Time Listings Operations Coordinator to enhance our luxury lifestyle publication, overseeing production systems for editorial lists and guides. This role requires strong organizational skills and familiarity with Southwest Florida.

You will manage workflows, coordinate submissions, and ensure data accuracy, while working closely with internal teams and external contributors. This part-time position supports the mission of Gulfshore Life as an Equal Opportunity Employer.

Qualifications

• Strong familiarity with Southwest Florida to identify gaps in coverage.
• Comfortable managing large amounts of information across multiple platforms.
• Ability to keep projects on schedule in a deadline-driven environment.

Responsibilities

• Manage recurring listings and production workflows.
• Coordinate submissions and deadlines across annual publications.
• Fact-check and organize large sets of listings and event data.
• Prepare production-ready files with editorial and art teams.
• Monitor workload timelines and process improvements.

Skills

Highly organized

Detail-oriented

Proficient in multitasking

Familiarity with Southwest Florida

Job description

Listings Operations Coordinator

Gulfshore Life seeks a Part‑Time Listings Operations Coordinator to join the team as we continue to elevate and evolve our brand.

Who We Are:

Established in 1970, Gulfshore Life is a luxury lifestyle publication that covers the people, places and culture of Southwest Florida (Collier, Lee and Charlotte counties). We produce 12 issues a year, in addition to several special edition publications.

What We’re Looking For:

We are looking for someone who is highly organized, detail‑oriented and proficient in multitasking. This role oversees the production systems behind recurring editorial lists, annual guides and franchise packages. The position is equal parts operations manager, researcher, proofreader and data coordinator—ensuring listings remain accurate, organized and on schedule year after year. This person will work internally with editorial, art, production, advertising and marketing teams, as well as communicating with nonprofits, arts organizations and outside contributors.

The ideal candidate has strong familiarity with Southwest Florida—from Marco Island to Punta Gorda—and understands the regional landscape well enough to identify gaps, inconsistencies or geographic imbalance in coverage. They should be comfortable managing large amounts of information across email submissions, spreadsheets, PDFs and InDesign proofs while independently keeping projects on schedule in a deadline‑driven environment.

What You’ll Do:

• Manage recurring listings, guides and franchise production workflows from outreach through final print prep
• Coordinate submissions, organization outreach, deadlines and master tracking systems across multiple annual publications
• Fact‑check, clean, organize, and standardize large sets of listings and event data for print production
• Prepare and proof production‑ready files in collaboration with editorial, art, web and freelance teams
• Maintain year‑over‑year continuity by preserving contacts, templates, formatting systems, and operational workflows
• Monitor workload timelines, production bottlenecks and process improvements to help shape the long‑term structure of the role

This is a part‑time role.

Gulfshore Life is an Equal Opportunity Employer. All individuals are entitled to equal employment opportunity without regard to race, color, religion, age, disability, national origin, gender, sexual orientation, marital status, ancestry, genetic information, medical condition, veteran status or any other class protected under federal, state or local laws.