Part-Time Legal Administrative Assistant — Welcoming & Detail‑Oriented

Godoy Law Office; Oak Brook (IL); On-site; USD 2,066,000 - 3,031,000; Part time

Job summary

Godoy Law Office in Oak Brook, IL is seeking a Part-Time Administrative Assistant to keep our everyday operations organized and client-focused. You’ll greet clients, manage files, and support the team with daily administrative tasks in a collaborative, respectful environment.

In this role you’ll back up the front desk, handle documents, organize mail, and coordinate with paralegals to ensure smooth case workflows, delivering reliable, friendly service to clients from entry to departure.

Qualifications

• Maintain neat physical files and accurate digital uploads.
• Provide friendly, professional client interactions and welcome guests.
• Support team with administrative tasks and document handling.

Responsibilities

• Back up our Front Receptionist in warmly greeting clients, guests, attorneys, and colleagues.
• Create an inviting, professional atmosphere where visitors feel instantly comfortable.
• Safely hand off important original documents (such as Green Cards, Social Security Cards, and Biometrics) directly to clients.
• Keep our physical file system flawless, including managing a clear check-in/check-out process.
• Scan, organize, and upload incoming mail directly into our case management software.
• Team up with paralegals to prep, organize, and send out essential case mailings.
• Sort and route incoming mail, packages, and deliveries to the right team members instantly.
• Help retrieve or pick up physical documents when necessary.
• Pitch in with general administrative projects and lend a hand to team members as needed.

Skills

Organized & detail-oriented

People-first attitude

Reliable team player

Job description

Godoy Law Office in Oak Brook, IL is seeking a Part-Time Administrative Assistant to keep our everyday operations organized and client-focused. You’ll greet clients, manage files, and support the team with daily administrative tasks in a collaborative, respectful environment.

In this role you’ll back up the front desk, handle documents, organize mail, and coordinate with paralegals to ensure smooth case workflows, delivering reliable, friendly service to clients from entry to departure.