Part-Time Legal Admin Assistant – Real Estate Closings

Harbor Group Management; Norfolk (VA); On-site; USD 22,000 - 30,000; Part time

Job summary

Harbor Group Management seeks a part-time Legal Administrative Assistant to support our in-house attorneys and paralegals at the Norfolk corporate office. The role involves handling correspondence, coding and processing invoices, and assembling closing packages for real estate transactions with confidentiality and precision.

The ideal candidate will have at least one year of admin experience, be proficient in Microsoft Office, and be able to manage multiple deadlines while maintaining discretion.

Qualifications

• High school diploma or equivalent.
• One or more years of administrative, clerical, or office support experience.
• Strong attention to detail and accuracy, particularly with numbers and documents.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Demonstrated ability to handle privileged and confidential information with discretion.
• Strong organizational skills and ability to manage competing deadlines.
• Reliable on-site availability of approximately 20 hours per week during standard business hours.
• Ability to lift and move document boxes weighing up to 25 pounds and to operate standard office equipment.

Responsibilities

• Correspondence & Document Management: Open, scan, and distribute mail; index scanned correspondence; coordinate deliveries; track shipments; keep files organized.
• Invoice Coding & Processing: Code invoices to the correct matter; route for review; submit for payment; maintain billing records.
• Closing & Transaction Support: Assemble closing packages; coordinate execution; index closing binders.
• Department & Team Support: Provide general admin support; order supplies; schedule meetings; handle confidential information with discretion.

Skills

Attention to detail

Organizational skills

Time management

Discretion with confidential info

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Harbor Group Management seeks a part-time Legal Administrative Assistant to support our in-house attorneys and paralegals at the Norfolk corporate office. The role involves handling correspondence, coding and processing invoices, and assembling closing packages for real estate transactions with confidentiality and precision.

The ideal candidate will have at least one year of admin experience, be proficient in Microsoft Office, and be able to manage multiple deadlines while maintaining discretion.