Part-Time House Manager / Family Assistant

Sage-Haus; Wilmette (IL); On-site; USD 36,000 - 43,000; Part time

Job summary

Sage-Haus in Wilmette, IL seeks a Part-Time House Manager / Family Assistant to support a busy family with meals, organization, and daily routines.

The ideal candidate is proactive, organized, and reliable, able to manage household tasks, run errands, and coordinate with cleaners. This role offers flexible 15–20 hours/week, $26–$31/hr, asap start.

Responsibilities include meal prep, shopping, inventory, deep cleaning, and occasional childcare backup. Background check required.

Qualifications

• Smoke-free environment required.
• Authorized to work in the United States.
• CPR and First Aid certified, or willing to obtain certification.
• Vaccinations up to date per guidelines.
• Ability to navigate multiple flights of stairs.
• Reliable transportation; mileage reimbursed.

Responsibilities

• Meal support: prepare 4–5 meals per week and keep produce prepped.
• Grocery planning and pantry management; shop independently.
• Lead household organization, unpacking and seasonal swaps.
• Inventory, errands, returns, and shopping tasks.
• Provide light childcare backup when au pair is unavailable.
• Schedule vehicle maintenance and care for family vehicles.
• Occasional deep cleaning and home projects.
• Coordinate vendor quotes and oversee property upkeep.

Skills

Proactive

Organization

Reliability

Meal prep

Independence

Interpersonal skills

Job description

Job Title: Part-Time House Manager / Family Assistant

Location: Wilmette, IL 60091

Employment Type: Part-Time | 15–20 hours per week

Schedule:

• 2–3 days per week, with Mondays confirmed as an anchor day to set the week up for success
• A second day later in the week (flexible, based on household needs)
• Daytime hours; wrapping up and out of the home by 5:00 PM

Compensation: $26–$31 per hour

Start Date: ASAP

Requirements:

• Maintain a smoke-free environment.
• Must be authorized to work in the United States.
• Reliable personal transportation required; mileage reimbursement provided.
• Fragrance-free or fragrance-light.
• CPR and First Aid certified, or willing to obtain certification prior to start.
• Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines, subject to applicable legal accommodations.
• Ability to navigate multiple flights of stairs throughout the day.

About Our Family

We're a busy, warm, and energetic family of five with three young kids and a lot of love in our home. Both parents work full-time and are navigating dynamic schedules — splitting time between home, a nearby coworking space, and occasional travel. Life moves fast around here, and it's a good kind of fast. We recently moved into our home and are still settling in, which means there is a real opportunity to help us build systems, create organization, and make this house feel like a well-run home.

We have an au pair who handles all childcare, including pickups, drop-offs, and kids' activities, so this role is purely focused on supporting the household itself. We also have weekly cleaners and are looking for someone who can step in as a true partner in keeping the home running smoothly — from meal preparation and grocery management to organization, household projects, and the many details that make family life easier.

We're looking for someone who takes ownership and runs with it. Someone who loves to cook and understands that coming home to a thoughtfully prepared meal can transform the end of a busy day. Someone who enjoys organizing, creating systems, and finding satisfaction in making a home feel calm and functional — without needing a to-do list handed to them. If you naturally see what needs to be done and take pride in a job well done, you'll fit right in here.

Who You Are / What We're Looking For

• Walk into a room and immediately see what needs to be done — then do it, without being asked
• Bring genuine enthusiasm for cooking; not a professional chef, but someone who takes real pride in putting a healthy, delicious meal on the table
• Anticipate needs before they become problems — whether that's a restocked fridge, an upcoming birthday, or seasonal clothing that needs swapping out
• Operate independently and confidently; thrive without micromanagement and never add to the family's mental load
• Stay organized and bring that energy to every corner of the home — systems, spaces, and schedules
• Show up reliably, on time, every time — accountability is non-negotiable
• Engage warmly and naturally with young children when paths cross; comfortable in a lively, kid-filled home
• Bring experience managing a home, organizing household systems, or supporting a family in a similar capacity — this role is best suited for someone who is confident taking ownership and creating structure without needing constant direction.

Key Responsibilities

Meal Support

• Prepare 4–5 fresh or batch-cooked meals per week; meals should be hot and ready or frozen and ready to reheat
• Keep fresh fruit and vegetables prepped and accessible in the fridge
• Handle all grocery shopping independently (in-person or online order and pickup from Whole Foods, Jewel, or similar)
• Maintain a stocked pantry and fridge on a consistent weekly cadence
• Kitchen cleanup and ongoing maintenance

Household Organization & Maintenance

• Lead ongoing organization projects throughout the home, including unpacking and settling in from the recent move
• Create and maintain household organization systems room by room
• Daily resets and light tidying (dishes, surfaces, high-traffic areas)
• Prep the home for weekly cleaners
• Seasonal swaps for clothing, décor, and bedding
• Coordinate donation drop-offs
• Indoor plant care; potential expansion of plant collection and garden
• Change batteries, light bulbs, and smoke detectors as needed

Inventory & Errands

• Restock pantry, fridge, and household supplies
• Manage running supply lists and household Amazon/subscription orders
• Handle returns, dry cleaning, gift shopping, and ad hoc errands (birthday gifts, etc.)
• Mail and package handling; break down boxes for recycling

Family Support

• Provide light backup childcare coverage when the au pair is unavailable
• Ad hoc appointment scheduling (annual checkups, etc.)
• Event and holiday prep coordination

Vehicle Upkeep

• Schedule and track family vehicle maintenance, registration, and insurance
• Fueling, cleaning, and organizing family vehicles as needed

Deep Cleaning & Special Projects

• Occasional deep cleans (fridge, oven, baseboards)
• Refresh mudroom, garage, and entryway
• Manage outdoor spaces and seasonal prep

Vendor & Property Oversight

• Research and coordinate home repairs; collect quotes
• Manage seasonal property maintenance and outdoor spaces

Please note: this role requires a background check.