Part-Time House Manager / Family Assistant

Sage Haus LLC.; Wilmette (IL); Hybrid; USD 20,000 - 32,000; Part time

Job summary

Sage Haus LLC seeks a Part-Time House Manager / Family Assistant in Wilmette, IL. This role supports the household with meals, organization, errands, and light childcare tasks when needed. Flexible schedule, 15–20 hours per week, with anchor Mondays and daytime hours ending by 5:00 PM.

Ideal candidates are proactive, organized, and able to operate independently while maintaining a warm, calm home environment. CPR/First Aid or willingness to obtain certification is required.

Qualifications

• Authorized to work in the United States.
• Smoke-free environment responsibility.
• Reliable personal transportation with mileage reimbursement.
• CPR and First Aid certification or willingness to obtain.
• Vaccinations up to date per AAC and CDC guidance.
• Ability to navigate stairs throughout the day.

Responsibilities

• Meal preparation: 4–5 meals per week hot or ready to reheat.
• Household organization: develop and maintain systems room by room.
• Inventory and errands: restock pantry, manage lists, errands.
• Family support: light backup childcare and scheduling.
• Vehicle upkeep: coordinate maintenance and enrollment tasks.
• Deep cleaning and projects: periodic fridge/oven cleaning and repairs.
• Vendor oversight: coordinate home repairs and seasonal maintenance.

Skills

Attention to detail

Proactive problem-solver

Reliable time-keeping

Cooking / meal prep

Organizational skills

Household systems

Independent work

Communication

Job description

Job Title: Part-Time House Manager / Family Assistant

Location: Wilmette, IL 60091

Employment Type: Part-Time | 15–20 hours per week

Schedule:

• 2–3 days per week, with Mondays confirmed as an anchor day to set the week up for success
• A second day later in the week (flexible, based on household needs)
• Daytime hours; wrapping up and out of the home by 5:00 PM

Compensation: $26–$31 per hour

Start Date: ASAP

Requirements:

• Maintain a smoke-free environment.
• Must be authorized to work in the United States.
• Reliable personal transportation required; mileage reimbursement provided.
• Fragrance-free or fragrance-light.
• CPR and First Aid certified, or willing to obtain certification prior to start.
• Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines, subject to applicable legal accommodations.
• Ability to navigate multiple flights of stairs throughout the day.

About Our Family

We're a busy, warm, and energetic family of five with three young kids and a lot of love in our home. Both parents work full-time and are navigating dynamic schedules — splitting time between home, a nearby coworking space, and occasional travel. Life moves fast around here, and it's a good kind of fast. We recently moved into our home and are still settling in, which means there is a real opportunity to help us build systems, create organization, and make this house feel like a well-run home.

We have an au pair who handles all childcare, including pickups, drop-offs, and kids' activities, so this role is purely focused on supporting the household itself. We also have weekly cleaners and are looking for someone who can step in as a true partner in keeping the home running smoothly — from meal preparation and grocery management to organization, household projects, and the many details that make family life easier.

We're looking for someone who takes ownership and runs with it. Someone who loves to cook and understands that coming home to a thoughtfully prepared meal can transform the end of a busy day. Someone who enjoys organizing, creating systems, and finding satisfaction in making a home feel calm and functional — without needing a to-do list handed to them. If you naturally see what needs to be done and take pride in a job well done, you'll fit right in here.

Who You Are / What We're Looking For

• Walk into a room and immediately see what needs to be done — then do it, without being asked
• Bring genuine enthusiasm for cooking; not a professional chef, but someone who takes real pride in putting a healthy, delicious meal on the table
• Anticipate needs before they become problems — whether that's a restocked fridge, an upcoming birthday, or seasonal clothing that needs swapping out
• Operate independently and confidently; thrive without micromanagement and never add to the family's mental load
• Stay organized and bring that energy to every corner of the home — systems, spaces, and schedules
• Show up reliably, on time, every time — accountability is non-negotiable
• Engage warmly and naturally with young children when paths cross; comfortable in a lively, kid-filled home
• Bring experience managing a home, organizing household systems, or supporting a family in a similar capacity — this role is best suited for someone who is confident taking ownership and creating structure without needing constant direction.

Key Responsibilities

Meal Support

• Prepare 4–5 fresh or batch-cooked meals per week; meals should be hot and ready or frozen and ready to reheat
• Keep fresh fruit and vegetables prepped and accessible in the fridge
• Handle all grocery shopping independently (in-person or online order and pickup from Whole Foods, Jewel, or similar)
• Maintain a stocked pantry and fridge on a consistent weekly cadence
• Kitchen cleanup and ongoing maintenance

Household Organization & Maintenance

• Lead ongoing organization projects throughout the home, including unpacking and settling in from the recent move
• Create and maintain household organization systems room by room
• Daily resets and light tidying (dishes, surfaces, high-traffic areas)
• Prep the home for weekly cleaners
• Seasonal swaps for clothing, décor, and bedding
• Coordinate donation drop-offs
• Indoor plant care; potential expansion of plant collection and garden
• Change batteries, light bulbs, and smoke detectors as needed

Inventory & Errands

• Restock pantry, fridge, and household supplies
• Manage running supply lists and household Amazon/subscription orders
• Handle returns, dry cleaning, gift shopping, and ad hoc errands (birthday gifts, etc.)
• Mail and package handling; break down boxes for recycling

Family Support

• Provide light backup childcare coverage when the au pair is unavailable
• Ad hoc appointment scheduling (annual checkups, etc.)
• Event and holiday prep coordination

Vehicle Upkeep

• Schedule and track family vehicle maintenance, registration, and insurance
• Fueling, cleaning, and organizing family vehicles as needed

Deep Cleaning & Special Projects

• Occasional deep cleans (fridge, oven, baseboards)
• Refresh mudroom, garage, and entryway
• Manage outdoor spaces and seasonal prep

Vendor & Property Oversight

• Research and coordinate home repairs; collect quotes
• Manage seasonal property maintenance and outdoor spaces

Please note: this role requires a background check.